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The Park Planning Process
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The Park Planning Process

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  • Good Afternoon Introduction – Title Presentation – The Planning and Development Process What is that we, as planners, do? Our job is simple…. It changes daily We write management plans, planning programs and feasibility studies…. We research the history of our parks, demographics of service areas, leisure interests of our residents and tourists and promising recreation trends that might be applicable. We provide answers daily to emails, letters and telephone inquiries…… We organize and conduct community meeting and planning workshops. We attend monthly Community Council meetings and teach residents through the Team Metro Academy about our Park System. Most of all, we put out fires…. And play solitaire…
  • There are Nine Stages of Planning and Development… Today, we will discuss the General Plan process……
  • The General Plan process includes Project Scoping Area and Site Assessments Consultant Selection Community Outreach Recreation Analysis Park Design And the Approval Process
  • Project Scoping defines the expected work effort and results for a given project….
  • In other words, a scope will reflect What we want Where we want it Why we want it And When we want it
  • Another function of the planning process is Site and Area Assessments….
  • A Site Assessment is a visual exam of the property, the collection of historical and environmental evidence and the identification of opportunities and constraints
  • Site Assessments tell us about Size of the property Context of the surroundings Environmental issues Permitting concerns Topography / limitations And history
  • An Area Assessment is the examination of the surrounding community to include demographics, leisure interests and current and planned facilities
  • Area Assessments tell use Who will use the park When How long For what What kind of recreation interests they might have
  • We gather information through research analysis…….through demographics; service area assessments; existing and planned County, municipal and private recreation facilities; through Operational input; leisure interest survey, community meetings and workshops; the analysis of recreation trends; and feasibility studies. This research will help us to develop a planning program that we will use in the development of a general plan. The next step in the planning process is
  • To bring together a team that will work together on the general plan. In some cases we hire the services of a planning or landscape consultant. There are three methods in which to select a consultant
  • We either work together (in-house) with a Department Landscape Architect Another option is to utilize the Equitable Distribution Program (EDP) – a rotation of specific disciplined consultants Or through a consultant pool – contracted consultants already retained by the Department
  • Once the consultant has been selected and the planning team in place……. The next critical function is to involve the community… Community outreach is vital … to engage and involve the community through any means possible…. Planning is the process of merging the wants of the community and the needs of the Department
  • If the community believes that they are a part of the planning process they are more likely to take ownership of the park….. And in doing so Will provide a safe and secure neighborhood environment for families and children to play…
  • Community outreach has several forms…. General public meetings – general plan meetings; community council; team metro…… Special interest group meetings – dog owners; cyclists, soccer and swim clubs…. Community workshops – charrette planning; regional conferences; introduction to planning Public open house – meet and greet; presentation And received communications – emails, letters and telephone calls
  • While Area and Site Analysis will guide the planner in determining facility needs
  • The Recreation Analysis helps us to determine what types of programs are needed….what size or number of room spaces are needed…..
  • The Recreation Analysis defines exactly how the park will be used….. What kind of experiences can be had there ….. Active …. Passive …… Both …… Individual ….. Group….. Family……
  • Passive functions might include Picnic areas; playgrounds and green open space Active functions would include lighted fields and courts Recreation programming and community functions
  • Ultimately, the planning process will produce a design; a conceptual vision of what the park would look like when developed
  • The design would include site views; perspectives, maybe an aerial overlay that provides a perspective to the viewer….. It might also include permitting strategies, a planning program and cost estimates to develop.
  • Last, but not least, is the approval process…..
  • The Approval Process involves Public Hearings Site Review Community Council Review Approval by the Board of County Commissioners The process can take anywhere from 6 months to two years depending on
  • Problems that may arise vary Smaller parks are usually zoned residential ….and may sail through . and not require a site review….. Which adds time to a project Larger parks usually involve significant development and would require a Government Facilities hearing……or site review….. Adds up to 6 months to a project schedule
  • To review

Transcript

  • 1. The Planning and Development Process How A Park/Green Space Gets Developed
  • 2. The Nine Stages of Planning and Development 1. Land Acquisition 2. General Plan 3. Plan Approvals 4. Consultant Selection RFP 5. Contract 6. Bids 7. Permitting Dry-Run 8. Design & Construction Docs. 9. Construction
  • 3. The General Plan
    • Project Scoping
    • Area and Site Assessments
    • Consultant Selection
    • Community Outreach
    • Recreation Analysis
    • Park Design
    • Approval
    • General Plan
  • 4. Project Scoping …… ..defines the expected work effort and results for a given project.
  • 5. Typically a Project Scope will reflect:
    • What we want
    • Where we want it
    • Why we want it
    • When we want it
  • 6. Site and Area Assessments
  • 7. ……… .. is a visual examination of the physical property, the collection of historical and environmental evidence and the identification of opportunities and constraints of the property. Site Assessment
  • 8.
    • Size of the Property
    • Environmental Issues
    • Permitting Concerns
    • Topography / Limitations
    • History of Property / Area
    What do Site Assessments Tell Us?
  • 9. ……… . is the examination of the surrounding community to include demographics, leisure interests and current and planned recreation facilities. Area Assessment
  • 10. What do Area Assessments Tell Us?
    • Potential Users
    • Market Segments
    • Demographics
    • Leisure Interests
    • Kinds of Experiences
      • Passive
      • Active
      • Sports
      • Unique
  • 11.
    • Needs Analysis (Supply vs. Demand)
      • Research / Population / Available-Planned Facilities
      • Operational Input
    • Leisure Interest Survey
      • Community Input / Meetings / Emails / Telephone
    • Recreation Trends Analysis
    • Feasibility Study / Cost Analysis / Business Plan
    Gathering Information
  • 12. Consultant Selection
  • 13. In-House or External Consultant?
    • In House
      • Department Landscape Architect / Planner
    • Equitable Distribution Program (EDP)
      • Rotation of Specific Discipline Consultants
    • Consultant Pool
      • Contracted Consultant / Specialized or Specific Scope
  • 14. Community Outreach ……… . to engage and involve the community through any means possible…. Planning is the process of merging the Wants of the community and the Needs of the Department …
  • 15. Community Outreach If the community believes that they are a part of the planning process …….. they are more likely to take ownership of the park….. … .and in doing so, will provide a safe and secure neighborhood environment for families and children to play…..
  • 16. Community Outreach
    • General Public Community Meetings
    • Special Interest Group Meetings
    • Community Workshops
    • Public Open House
    • Respond to Received Communications
  • 17. Recreation Analysis …… the Area and Site Analysis will typically guide the planner in determining the facilities needed to meet the recreational demand of the service area…….
  • 18. Recreation Analysis ……… the Recreation Analysis will help to determine what types of programs, size of rooms or number of fields are needed to meet the recreational needs of the community…….
  • 19. The Recreation Analysis defines exactly how the park will be used…
    • Experiences
      • Active
      • Passive
      • Both
      • Individual
      • Group
      • Family
  • 20. The Recreation Analysis defines exactly how the park will be used…
    • Passive Family Functions
      • Picnic
      • Playgrounds
      • Open Space
    • Fields / Courts
      • Lighted Fields / Courts
    • Center
      • Recreation Programming
      • Community Functions
  • 21. Design
  • 22. Design
    • Conceptual Drawings
    • Based on site and planning program
    • Include plan view; perspectives;aerial overlay
    • Preliminary permitting strategy
    • Cost estimates
  • 23. The Approval Process
  • 24. The Approval Process
    • Public Hearing and Approval (if necessary)
    • Site Review
      • Departments review and comment
    • Community Council Review
    • Board of County Commissioners
    • Process can take from 6 months (with no problems) or up to two years (with problems)
  • 25. The process varies by type of park, problems encountered, underlying land use; and zoning issues.
    • For example:
      • Smaller Parks
      • Zoned residential
      • May not require a Governmental Facilities Hearing
      • Larger Parks
      • Not residentially zoned
      • With significant development
      • Most require a Governmental Facilities Hearing
  • 26. Review
  • 27. The Nine Stages of Planning and Development 1. Land Acquisition 2. General Plan 3. Plan Approvals 4. Consultant Selection RFP 5. Contract 6. Bids 7. Permitting Dry-Run 8. Design & Construction Docs. 9. Construction
  • 28. The General Plan
    • Project Scoping
    • Area and Site Assessments
    • Consultant Selection
    • Community Outreach
    • Recreation Analysis
    • Park Design
    • Approval
    • General Plan