Grant Writing 101 Pwpt


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This presentation offers tips on how to write successful grant proposals. This is basic information about what components are included in a proposal.

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Grant Writing 101 Pwpt

  1. 1. “ Grant Writing 101” “ Tips for Writing Successful Grants” Presented By Latrina M. Patrick
  2. 2. Purpose of Grant <ul><li>Primarily awarded to non-profit, tax-exempt organizations </li></ul><ul><li>Not awarded to for-profit organizations </li></ul><ul><li>Used to fund programmatic activities, not operating expenses </li></ul><ul><li>RARELY used for brick and mortar projects </li></ul>
  3. 3. Sources for Grants <ul><li>Federal Government </li></ul><ul><li>State Government </li></ul><ul><li>Local Government </li></ul><ul><li>Foundations </li></ul><ul><ul><ul><li>National, Regional, State, and Local </li></ul></ul></ul><ul><li>Corporation </li></ul><ul><ul><li>National, Regional, State, and Local </li></ul></ul>
  4. 4. Types of Foundations <ul><li>Independent </li></ul><ul><ul><li>Established to aid social, educational, or other charitable activity; </li></ul></ul><ul><ul><li>Endowed by a single source (individual or family); usually limited by local giving </li></ul></ul><ul><li>Company Sponsored Foundations </li></ul><ul><ul><li>Endowed by profit-making corporation; decisions by board; giving related to corporate activities </li></ul></ul>
  5. 5. Types of Foundations <ul><li>Community Foundations </li></ul><ul><ul><ul><li>Publicly supported organization making grants for charitable purposes in a specific community or region; </li></ul></ul></ul><ul><ul><ul><li>Contributions from many donors (tax deductible benefit); </li></ul></ul></ul><ul><ul><ul><li>Decisions by board representing diversity of community. </li></ul></ul></ul>
  6. 6. Components of Proposal <ul><li>Problem Statement/Need Statement </li></ul><ul><li>Program Description </li></ul><ul><li>Evaluation </li></ul><ul><li>Budget </li></ul>
  7. 7. Defining the Need <ul><li>The goal is to examine the need and problem from different perspectives so that both program planners and reviewers can understand the problem. </li></ul>
  8. 8. 10 Methods to Assess Need <ul><li>Examine statistics from different sources </li></ul><ul><li>Conduct surveys </li></ul><ul><li>Hold community meetings </li></ul><ul><li>Solicit input from target population </li></ul><ul><li>Review existing studies </li></ul><ul><li>Interview the business and faith-based organizations </li></ul><ul><li>Meet with experts </li></ul><ul><li>Review literature and informational Internet sites </li></ul><ul><li>Interview professionals who work with target population </li></ul><ul><li>Contact professional associations, attend conferences, brainstorm with colleagues, and examine grants. </li></ul>
  9. 9. Defining Need <ul><li>Write for a person who knows nothing about your community </li></ul><ul><li>By understanding the problem, the writer can design effective programs and services for consumers and staff </li></ul><ul><li>Think negatively as you write problem statement </li></ul><ul><li>Remember most problems cannot be solved, only prevented or reduced. </li></ul>
  10. 10. <ul><li>Use clear and understandable words (worst, poverty) </li></ul><ul><li>Use statistics from a variety of sources (make sure you’re not citing data more than 5-7years old) </li></ul><ul><li>Use graphs and charts to break up text, but limit them to one per page </li></ul><ul><li>Use a combination of text and bullets to ease reader’s eye strain </li></ul><ul><li>Provide a wrap up or closure statement that outlines your conclusion or summary of findings. </li></ul>Developing Convincing Problem Statements
  11. 11. <ul><li>Goals & Objectives </li></ul>
  12. 12. Goals <ul><li>Clarify your mission </li></ul><ul><li>Specify the tasks you plan to accomplish by the end of your project </li></ul><ul><li>Never list numbers, percentages, or dates as deadlines or anticipated quotas (goals are not measurable) </li></ul><ul><li>Should be stated in the Abstract, Goals, and Approach sections </li></ul>
  13. 13. Objectives are SMART <ul><li>S pecific </li></ul><ul><li>M easurable </li></ul><ul><li>A ttainable </li></ul><ul><li>R ealistic </li></ul><ul><li>T imely </li></ul>
  14. 14. Objectives <ul><li>Are the minimum measures in order to meet your goals, and to define success for your program. </li></ul><ul><li>Are program focused and NOT budget-oriented; never mention “buying” in your objective. </li></ul><ul><li>Use the phrase “at least” and “a minimum of” to define the least you plan to do. </li></ul><ul><li>Are very concise not wordy </li></ul><ul><li>Must include numbers and/or percentages and dates for accomplishments. </li></ul>
  15. 15. Program Description
  16. 16. <ul><li>The purpose of this section is to tell the reader in detailed, chronological order what you plan to do about the problem. </li></ul>Program Description
  17. 17. Program Description <ul><li>Write as though you are telling the reviewer a story </li></ul><ul><li>Begin your program design with the purpose or goals of the grant; goals should mirror the goals stated in the RFP </li></ul><ul><li>Give your proposal/project a name </li></ul><ul><li>Be sure to address the stated problem (s) </li></ul>
  18. 18. Program Description <ul><li>Clearly describe in detail the target population and why they were selected </li></ul><ul><li>Reference national models and cite the literature (at least 5 authors) </li></ul><ul><li>Tell the reader why you are doing each activity </li></ul>
  19. 19. Program Description - Checklist <ul><li>Have you addressed the stated problem (s)? </li></ul><ul><li>Is the program evidenced based? </li></ul><ul><li>Is there documented success with the program? </li></ul><ul><li>Does the organization have the capacity to run the program? </li></ul>
  20. 20. <ul><li>Program Evaluation </li></ul>
  21. 21. Purpose of Evaluation <ul><li>Provide both the grantee and funding source with measures of success. </li></ul><ul><li>Independently assess and provide information to grantees about how the project is performing, when it is deviating from the management plan, and when/how to guide the project towards its goal. </li></ul>
  22. 22. Evaluation Tips <ul><li>All grant proposals should have an evaluation component, even if the RFP does not require one. </li></ul><ul><li>Evaluation plans are tied to the proposal’s objectives, management plan, program activities, and budget. </li></ul><ul><li>Grants less than $150,000 annually can focus more on “process” evaluations than “outcome” evaluations. </li></ul>
  23. 23. Sustainability <ul><li>The ability of the program to sustain itself after the grant period ends. This must go beyond applying for a continuation grant. </li></ul>
  24. 24. <ul><li>Planning for continued funding for your program beyond the grant period should begin on the very day that you receive your award letter. </li></ul><ul><li>Strong community partners facilitate this process. </li></ul>Sustainability
  25. 25. <ul><li>BUDGET </li></ul>
  26. 26. Budget <ul><li>Budgets are cost projections. They are also a window into how projects will be implemented and managed. </li></ul><ul><li>Well-planned budgets reflect carefully thought out projects. </li></ul>
  27. 27. <ul><li>Funders use these factors to assess budgets: </li></ul><ul><ul><li>Can the job be accomplished with this budget? </li></ul></ul><ul><ul><li>Are costs reasonable for the market - or too high or low? </li></ul></ul><ul><ul><li>Is the budget consistent with proposed activities? </li></ul></ul><ul><ul><li>Is there sufficient budget detail and explanation? </li></ul></ul><ul><ul><li>Don't forget to list in-kind and matching revenue, where appropriate. Be flexible about your budget in case the funder chooses to negotiate costs. </li></ul></ul>Budget
  28. 28. <ul><li>Greater Vision Consulting, LLC </li></ul><ul><li>Office: (888) 516-6665 </li></ul><ul><li>[email_address] </li></ul><ul><li> </li></ul>