NIH Public Access Policy at UCLA - Fall 2012
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NIH Public Access Policy at UCLA - Fall 2012

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Presented at UCLA Library on October 23, 2012 as part of Open Access Week 2012. Discusses NIH Public Access Policy and how to comply, with a focus on resources available at UCLA.

Presented at UCLA Library on October 23, 2012 as part of Open Access Week 2012. Discusses NIH Public Access Policy and how to comply, with a focus on resources available at UCLA.

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NIH Public Access Policy at UCLA - Fall 2012 NIH Public Access Policy at UCLA - Fall 2012 Presentation Transcript

  • Lisa Federer, Health and Life Sciences LibrarianLouise M. Darling Biomedical Library
  •  Rationaleof the policy Complying with the policy • Addressing copyright • Submitting articles • Citing PMCID Gettingadditional help Questions
  • One of NIH’s goals is “to expand the knowledge base in medical and associated sciences in order to enhance the Nations economic well-being and ensure a continued high return on the public investment in research”http://www.nih.gov/about/mission.htm
  • One of NIH’s goals is “to expand the knowledge base in medical and associated sciences in order to enhance the Nations economic well-being and ensure a continued high return on the public investment in research”http://www.nih.gov/about/mission.htm
  • The policy applies to any manuscript that:  Is peer-reviewed;  Is accepted for publication in a journal on or after April 7, 2008;  Arises from any NIH funding (direct funding, NIH contracts, NIH employees)http://publicaccess.nih.gov/determine_applicability.htm
  •  Address copyright Submit article to PMC Include PMCID in citations
  •  Address copyright Submit article to PMC Include PMCID in citations
  • Read your copyright transfer agreement! It must allow:  For submission of final, peer-reviewed manuscript upon acceptance of publication;  For an embargo period of no longer than 12 months after publication.http://publicaccess.nih.gov/address_copyright.htm
  • Unsure? Insert the following addendum: Journal acknowledges that Author retains the right to provide a copy of the final manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.http://publicaccess.nih.gov/FAQ.htm#778
  • UC authors must also enclose a copy of theTucker Letter from William Tucker.The Tucker Letter can be found on theUCLA Library website at:http://www.ucop.edu/raohome/cgmemos/08-05a.pdf
  •  Address copyright Submit article to PMC Include PMCID in citations
  • PubMed Central is NIH’s free full-textrepository for peer-reviewed researchreports.
  • There are four methods by which articles may be submitted to PMC.  Method A: journal deposits final published articles in PubMed Central without author involvement  Method B: author asks publisher to deposit specific final published article in PMC  Method C: author deposits final peer-reviewed manuscript in PMC via the NIHMS  Method D: author completes submission of final peer- reviewed manuscript deposited by publisher in the NIHMShttp://publicaccess.nih.gov/submit_process.htm
  • http://publicaccess.nih.gov/submit_process.htm
  • http://publicaccess.nih.gov/submit_process.htm
  • http://publicaccess.nih.gov/submit_process.htm
  • Check NIH’s list to see if your journal depositshttp://publicaccess.nih.gov/submit_process_journals.htm
  • Some publishers have an arrangement with NIH to deposit specific articles on request.  Author must request a specific article be deposited  Publishers usually charge a fee  See NIH list of participating publishershttp://publicaccess.nih.gov/select_deposit_publishers.htm#b
  • The author (or designee) must begin this process.  Deposit manuscript in NIHMS  Approve PMC-formatted manuscript  NIHMS will receive an email with PMCID once assignedhttp://publicaccess.nih.gov/submit_process.htm#c
  • In some cases, the publisher submits the peer-reviewed manuscript to NIHMS, but the author must complete the process.  Publisher provides author’s contact information to NIHMS  NIHMS will notify author when manuscript files are ready for reviewhttp://publicaccess.nih.gov/submit_process.htm#d
  • Several websites allow you to look up ajournal’s policies NIH website (http://publicaccess.nih.gov/submit_process_journals.htm) SHERPA/RoMEO list (http://www.sherpa.ac.uk/romeo.php) If not on either list, check the journal’s website
  •  Address copyright Submit article to PMC Include PMCID in citations
  • You must include the PubMed Central ID(PMCID) when: citing an article in NIH applications, proposals, and progress reports the article was authored or co-authored by you OR arose from your NIH award
  • If a PMCID is not yet available:  For Method A or B use “PMC Journal in Process” citation: Sala-Torra, O., et al., Connective tissue growth factor (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. Blood. 2007 April 1; 109(7): 3080–3083. PMCID: PMC Journal - In Process  For Method C or D use NIHMSID up to 3 months after publication date: Cerrato A, Oliver B. Genetic interactions between Drosophila melanogaster menin and Jun/Fos. Dev Biol. In press. NIHMSID: NIHMS44135http://publicaccess.nih.gov/citation_methods.htm
  • If you do not have the PMCID: Find the PMCID from PubMed (http://www.nlm.nih.gov/pubs/techbull/so08/so08_skill_kit_pmcid.htm l) Use PMID/PMCID converter (http://www.ncbi.nlm.nih.gov/sites/pmctopmid) Findan embargoed article in PMC by using the Limits function
  • Use MyNCBI’s My Bibliography Award View to manage compliance  A red dot indicates that an article is non-compliant.  A yellow dot means that the citation has been submitted to NIHMS and is in process.  A green dot indicates that the citation is compliant. The PubMed Central ID (PMCID) number displays in this status.  A question mark indicates that compliance with the NIH Public Access Policy cannot be determined without additional information. Click on the question mark icon or the "Edit Status" link to enter supporting information for the citation.  Articles that were accepted for publication prior to April 7, 2008 and citations that are not journals are not covered by the NIH Public Access Policy. These citations will be marked as N/A for Not Applicablehttp://www.nlm.nih.gov/pubs/techbull/ma11/ma11_myncbi_redesign.html
  • http://www.ncbi.nlm.nih.gov/books/NBK53595/
  • The grantee is ultimately responsible for ensuring that they are compliant with the policy. Failure to comply could affect future funding.http://publicaccess.nih.gov/policy.htm
  • If you have any questions about the NIHPublic Access Policy, the Library can help! Biomedical Library Reference Email biomed-ref@library.ucla.edu Scholarly Communications and Licensing http://www.library.ucla.edu/copyright-publishing-contact-us Library guide to NIH Public Access Policy http://guides.library.ucla.edu/nih