Insightful overview to share with you how I can help your organization.

1. Did you Know?
 American corporations eat up 46 million tons of
paper per year, nearly half being printed on
office printers.
 Each day U.S. companies churn out 600 million
pages of computer printouts. With an average
per page cost of over 2 cents, the expense of
office printing is a multi-million dollar expense.
 Information available on the internet doubles
every 18 months.
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2. Making Output Accountable
Larry Levine
V.P. Sales 2

3. Executive Summary
 Paper documents continue to be an integral part
of the way companies do business.
 Despite the increasing digitization of business
processes, many corporations still require paper
documents in order to complete critical
transactions.
 Seeking a solution to the paper problem is not a
primary concern of many corporations but it
should be.
 In an environment of cost cutting, rightsizing
and pessimistic fiscal statements, office printing
is the final frontier of cost control.
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4. Executive Summary
 In most organizations, printers and copying
devices are not managed as a corporate asset.
This results in increased operating costs,
diminished productivity and lost opportunities.
 What is needed is a strategic approach to office
printing.
 A well-thought assessment of the costs,
volumes, support needs and work processes
associated with office printing.
 Such assessments could reveal a hidden
goldmine of savings by creating a balanced
deployment of devices.
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5. More Paper, Not Less
 Statistics from various sources point to the
unending growth of paper consumption and
printer placements in corporate America.
 Each day U.S. companies churn out 600 million
pages of computer printouts. In the same days
time they send 2.2 billion email messages.
 Compare this to the U.S. Post Office, they will
handle about 293 million pieces of first class
mail.
 A staggering portion of these printouts are
being produced via office printers.
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6. More Paper, Not Less
 In the U.S., printer placements in the 21-35
page per minute range, have been increasing
10% per year over the past 10 years.
 Analysts calculated that nearly 430 billion
impressions were printed on office printers in
2000. The number is expected to rise in excess
of 683 billion by 2010.
 During times of economic downturns, it is
becoming clear and despite their best
intentions, companies are printing more paper,
not less.
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7. The Growth of Information
 Even in the age of digitization, consider the fact
that more information has been produced in the
last thirty years than in the previous five
thousand.
 Despite the notion of the “paperless” office, the
information age is actually powering a paper
boom.
 Since 1984, the dawn of the personal computer,
the number of printed pages by American
companies has grown 500%. This equates to a
mountain 6,500 times taller than Mount Everest.
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8. The Cost of Printing and
Administration
 One of the most often overlooked corporate
expenditure is office printing.
 Most IT directors just do not know how many
printers reside in their corporations, how many
pages are printed monthly, or the costs that
pass through their printer fleet.
 Many corporations have little standardization
and most fleets are fragmented, segmented and
non-integrated in placement philosophy.
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9. The Cost of Printing and
Administration
 According to an International Data Corporation,
U.S. companies spend up to $100 billion per
year printing and managing office documents.
 In addition corporate technicians and IT
directors testify they spend 15% of their time
on printing related issues. Printer installation
and print driver management are the two top
issues.
 Over 55% of network traffic is printer related
and between 50% and 60% of help desk calls
are printer related.
 50% of office printer fleets are up to 5 years
old. 9

10. The Cost of Printing and
Administration
 Tremendous opportunities to save money. A
balanced deployment of printers can save 15%
to 25%. Capital expenses can be cut back.
 Companies must shift their focus to department
workflow, equipment utilization and financial
return.
 This will require a change in the habitual “this is
how we have always done it” mindset.
 An office printing assessment program is a
natural step toward cost reduction and office
efficiency.
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11. Office Printing Assessment
 Printer Asset Tracking: Inventory printers,
track and control usage
 Improve asset utilization rates by removing
expensive unnecessary printers
 Provide more accurate cost measurement and
reporting.
 Document Management: Automate manual
processes, provide information at the right time,
enhance access and control of documents.
 Improve worker productivity, bolster document
security.
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12. Office Printing Assessment
 Apparent Costs: Assess hardware costs,
assess maintenance and support costs, assess
consumable costs
 Goal to reduce ongoing expense
 Reduce internal support costs
 Hidden Costs: Assess system management
and administration (print drivers, trouble
shooting, installation), Asses end-user costs
(training, downtime, poor quality, speed)
 Goal to streamline support activities
 Reduce user intervention and interaction costs.
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13. Office Printing Assessment
 This type of approach will bring to light
the data, information and perspective
needed to:
 Better manage print related expenses.
 Reduce the overall number of printers via a
balanced deployment of printers.
 Develop a clear and measurable enterprise-wide
strategy for workgroup document production.
 Take advantage of unseen opportunities which
would improve business processes and reduce
operating costs.
 Develop stronger and strategic business
relationships with vendors.
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14. Assessment – The first step towards a
Corporate Document Strategy
 In the corporate world many people still need to
work with paper documents. More than 60% of
organizations continue to process, store and
retrieve documents manually.
 A document strategy ensures that an
organization can find, use and keep information
with agility and effectiveness.
 By assessing the office printing environment,
this can uncover hidden cost savings and
overlooked efficiencies without the commitment
for additional capital expenditures.
Office printing – The final frontier of corporate cost control 14