No Fear Presentations


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Read here for tips on making your presentation a success!

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No Fear Presentations

  1. 1. Laura JacobLaura JacobLaura JacobLaura Jacob President, Pro Way DevelopmentPresident, Pro Way DevelopmentPresident, Pro Way DevelopmentPresident, Pro Way Development
  2. 2. HR Outsourcing & Management Development 203.961.0227
  3. 3. I'm scared of getting flustered and forgetting what I'm supposed to say! Organizing my thoughts Keeping the attendees engaged Covering enough information Time Management of the presentation Injecting enough humor to keep people engaged Getting stuck on (unable to remember) something you want to say during a presentation Public speaking - not knowing the to answer a question, especially if I should know. Thinking on my feet. How to engage the audience. If you don't know your audience, how do you gear the presentation? Ack, a large group ©Pro Way Development LLC 3
  4. 4. ©Pro Way Development LLC 4
  5. 5. 1. Identify Your Topic 2. Know Your Audience 3. Define Your Specific Objective(s) 4. Know Yourself
  6. 6. Clarify your objectives Know your audience Outline your presentation Prepare visual aids and handouts 5
  7. 7. Determine your presentation’s specific objective(s) ◦ Get buy in? ◦ Inform? ◦ Persuade? 6
  8. 8. Who will I be presenting to? What are their primary concerns, issues or needs? ◦ Be really clear about who your audience is and why they are there How are they motivated? What do they expect from me? What do I know about them?
  9. 9. WIIFM? (“What’s in it for me?”)
  10. 10. Determine your key points and supporting information Organize your content into an introduction, body and conclusion Consider what media or combinations of media (visuals, handouts, etc.) you may want to use to support your presentation ◦ Media is to support –not take over! 7
  11. 11. INTRODUCTION ◦ Attention-getter: Tell them what you will tell them: BODY – Main Point(s) with Examples, Stories, Quotes ◦ Point: example, etc. CONCLUSION Tell them what you told them: ◦ Strong concluding statement 11
  12. 12. Given the presentation on ___________, the audience will ___________.
  13. 13. Build transition statements throughout your presentation How will you make it interactive, if appropriate? Think about how you will handle notes ◦ Written? ◦ Printed – Large font ◦ Cue Cards 8
  14. 14. Handouts Flip Chart and Markers PowerPoint and LCDs Videotapes and VCRs DVDs and DVD players 10
  15. 15. Avoid paragraphs of information Avoid yellow and light fonts—harder to see Use pictures MINIMUM 24 pt font (This Is 32) Light backgrounds Bring text up as you need it ©Pro Way Development LLC 15
  16. 16. Less is more Eliminate charts or other information that add little or no value On flip charts Print BIG; use color and other highlights Make sure the type used fits the room (I.e. consider room size and lighting) 9
  17. 17. What questions will be asked? What is the most difficult question that could be asked? What if they don’t have any questions, and you want discussion and interaction? Who else in the room can help you respond to questions? Ground rules? Parking Lot? 12
  18. 18. Who could give you useful feedback during a practice session? Is it possible to use the same room you will present in? Is there someone who can help by asking questions and raising objections?) 13
  19. 19. Make sure you (and the rest of the audience) understand the question Respond in a simple and straightforward manner Use others in the audience to extend or enrich your answer It’s OK to not have the answer (as long as you can commit to finding the answer as soon as possible) 15
  20. 20. Eye contact Posture and stance Body movement Hand movement Facial expressions 16
  21. 21. Volume - Speak at 1.5 - 2.5 times conversational volume Use changes in tone, pitch and volume to add inflection to key points Add gestures that reinforce your words 17
  22. 22. Arrive early Make some new friends Make your presentation a conversation Remember to smile Keep breathing Prepare for the unexpected If you shake… don’t hold a glass of water If you sweat… don’t wear silk If you talk too fast… don’t drink caffeine! If you fidget… don’t hold a felt pen If your heart races… don’t run up to the front If you get cotton mouth… have a drink of water nearby don’t drink water 18
  23. 23. Rehearse-out loud State what you want from the audience Seize the first minute-get their attention Use analogies, anecdotes and examples Use data and statistics Show your enthusiasm for the subject 19
  24. 24. Keep information simple Use handouts Prepare visual aids that “walk people through” technical data Use examples to explain high technical data or complex concepts Use reflective questions and/or brief sub- groups to increase involvement 20
  25. 25. Prepare for interruptions Give the audience a reason for listening up front Summarize with take away boxes 22 Get the audience’s buy-in up front!
  26. 26. Be flippant Read slides or read a script Apologize for content Go over your time limit Make up an answer to a question Say something in poor taste Don’t have unnecessary slides 23
  27. 27. If you tried it out on your spouse / friends and was told it was boring If you have something on a chart that you can’t explain or don’t understand If you have not prepared enough Don’t agree to do somebody else’s presentation at the last minute 24
  28. 28. Steps I plan to take to improve my next presentation:
  29. 29. Toastmasters International is a non-profit educational organization that teaches public speaking and leadership skills through a worldwide network of meeting locations. Free resources Local groups to practice Call Pro Way Development for additionalCall Pro Way Development for additionalCall Pro Way Development for additionalCall Pro Way Development for additional resources and programsresources and programsresources and programsresources and programs 1
  30. 30. We are measured not by what we are But by what we seem to be. Not by what we say But by how we are heard. Not by what we do But how we appear to do it. Unknown 25