1. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-1
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Microsoft Excel 2007 – Level 1
PREPARING AN
EXCEL WORKBOOK

2. Copyright 2007 Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-2
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create, Save, and Print a Workbook
• Enter Data
• Edit Data
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Performance ObjectivesPerformance Objectives
• Identify the various elements of an
Excel workbook
• Create, save, and print a workbook
• Enter data in a workbook
• Edit data in a workbook
• Insert a formula using the Sum button
• Apply predesigned formatting to cells
in a workbook
• Use the Help feature

3. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-3
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Opening Microsoft ExcelOpening Microsoft Excel
Point to
All Programs
Point to
Microsoft
Office
Click Microsoft Office
Excel 2007
Click Start

4. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-4
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Elements of an Excel WorkbookElements of an Excel Workbook
Quick Access
Toolbar
Tabs Title Bar
Office
button
Ribbon
Name
box
Workshee
t area
Status
bar
Active
cell
Formula bar
Cell
pointer
Vertical
scroll bar
Horizontal
scroll bar
Worksheet
tabs

5. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Elements of a Worksheet AreaElements of a Worksheet Area
Name
box
Formula bar
Cell
pointer
Active cell
Select all
button
Row
header
Column header
Fill handle (+)
Gridlines

6. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Opening a WorkbookOpening a Workbook
then New
or Ctrl + N
Click Open in the Quick Access toolbar
Click
Office
OR
Open
or Ctrl + O
O
R

7. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-7
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Entering Data in a Cell…
Click or arrow
to cell to make
it active ,
then Enter
data
Cell reference in Name Box changes

8. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-8
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Entering Data in a Cell…/2Entering Data in a Cell…/2
Entered text
Notice Ready changes
to Enter as soon as you
begin entering text
Text being entered also
appears in Formula bar

9. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-9
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Entering Data into a Cell…/3Entering Data into a Cell…/3
A long text entry
overlaps the next
cell to the right
Long number entries
may appear as
number symbols if
the column
is not wide enough
Notice full number
still appears in
Formula bar

10. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-10
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create, Save, and
Print a Workbook
• Enter Data
• Edit Data
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Keyboard NavigationKeyboard Navigation
To make this cell active Press
Cell below current cell Enter
Cell above current cell Shift +Enter
Next cell Tab
Previous cell Shift + Tab
Cell at beginning of row Home
Next cell in the direction of the arrow
Up, Down, Left, or
Right Arrow keys
Last cell in worksheet Ctrl + End
First cell in worksheet Ctrl + Home
Cell in next window Page Down
Cell in previous window Page Up
Cell in window to right Alt + Page Down
Cell in window to left Alt + Page Up

11. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Position cell
pointer on
desired cell
and click, then
enter data
Changing the Active Cell with the Mouse

12. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-12
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Changing the Active Cell Using TabChanging the Active Cell Using Tab
Tab moves
insertion
point to
next cell
Shift + tab moves
insertion point to
previous cell
Shift +TabTab

13. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-13
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Changing the Active Cell - GoTo Feature
Click Home
Tab
Click Find & Select,
Then Go to
Type cell address
in the Reference
box and click OK

14. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-14
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Saving a WorkbookSaving a Workbook
OR
Click the
Office button
then Save
(or Ctrl + S)
Click Save in the Quick Access toolbar
OR
Save As

15. Copyright 2007 Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-15
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create, Save, and Print a Workbook
• Enter Data
• Edit Data
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Saving a Workbook …/2Saving a Workbook …/2
Enter location for saving the file
Enter file name Click Save
Note or change
file type

16. Copyright 2007 Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-16
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create, Save, and Print a Workbook
• Enter Data
• Edit Data
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Naming a Workbook (File)Naming a Workbook (File)
• Up to 255 characters including
– drive letter
– folder names
– spaces
• Excluded special characters include
forward slash (/) question mark (?)
backslash () quotation mark (“)
greater than sign (>) colon (:)
less than sign (<) semicolon (;)
asterisk (*) pipe symbol (|)

17. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-17
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Editing Data in a CellEditing Data in a Cell
ClickClick cell to make it active:to make it active:
start typing to replace
all existing data
Backspace keyBackspace key
deletes character left
of the insertion point
Delete key
deletes character right
of the insertion point
When cell editing is complete, to leave Edit mode:cell editing is complete, to leave Edit mode:
click on another cell, press Enter, Tab, Shift + Tab keyclick on another cell, press Enter, Tab, Shift + Tab key
or click Enter button on the Formula bar.or click Enter button on the Formula bar.
OROR
to edit directly within theto edit directly within the
cell:cell:
Make changes in FormulaMake changes in Formula
barbar
Enter EDIT MODE:Enter EDIT MODE:
Press F2 key or double-click cell
OROR

18. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-18
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Printing a WorkbookPrinting a Workbook
Click the Print button in
the Quick Access toolbar
Opens Print dialog box
OR
Click the
Office button
then Print
Sends directly
to the printer
or
Ctrl + P

19. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-19
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Closing a WorkbookClosing a Workbook
Click the
Office button
then Close
OR
Click
OR
Ctrl + F4
(upper right of
window)

20. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-20
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Exiting ExcelExiting Excel
Click Office
button
Click Exit
Excel
OR Click
(top X in upper
right of window)

21. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-21
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Using Automatic Entering FeaturesUsing Automatic Entering Features
AutoComplete
Automatically inserts dataAutomatically inserts data
that begins the same as athat begins the same as a
previous cellprevious cell
Press Enter to accept
or continue typing
AutoCorrect
Automatically corrects manyAutomatically corrects many
common typing errorscommon typing errors
e.g. teh changes to the
To view options, click
Office, Excel Options,
Proofing, AutoCorrect
Options

22. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-22
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Using Automatic Entering Features…/2Using Automatic Entering Features…/2
AutoFill
drag fill handle (+)
to consecutive cells
select two cells
to determine
start and increment
Hold down Ctrl while dragging the fill
handle
if you do not want a series to increment.
ScreenTip
displays ending
data
Fill a range of cells with the sameFill a range of cells with the same
data or with a seriesdata or with a series

23. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-23
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Using the Sum Button
Click in desired cell, click Sum button,
verify or set range and press Enter
Use the Sum (Σ) button to Add Numbers

24. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-24
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Using the Sum Button
Click in desired cell, click Sum button arrow,
then Average, verify or set range and press
Enter
Use the Sum drop-down arrow
to Average Numbers

25. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-25
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Copying Formulas
Using fill handle (+), drag through
cells that should have the formula
Use the Fill Handle to Copy a Formula
with relative cell reference

26. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-26
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Selecting CellsSelecting Cells
Using the mouseSelectSelect
columncolumn
Select
row
Select
All cells
adjacent cellsadjacent cells
drag with mouse
nonadjacent cellsnonadjacent cells
Hold Ctrl key as you select
cells, rows, or columns

27. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-27
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create, Save, and
Print a Workbook
• Enter Data
• Edit Data
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Selecting Cells…/2Selecting Cells…/2
Using the keyboard
To select Press
Cells in direction of arrow key Shift + arrow key
To beginning of row Shift + Home
To beginning of worksheet Shift + Ctrl + Home
To last cell in worksheet containing data Shift + Ctrl + End
An entire column Ctrl + spacebar
An entire row Shift + spacebar
An entire worksheet
Ctrl + A or Ctrl +Shift +
spacebar

28. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-28
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Selecting Data within CellsSelecting Data within Cells
Data within cells
Double-click cell and
drag with mouse or use
Shift + arrow key
Can also press F8 to
turn on Extend Selection
mode
After selecting data,
press F8 to turn off
Extend Selection mode

29. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-29
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Formatting with Predesigned StylesFormatting with Predesigned Styles
Table Styles: select cells firstTable Styles: select cells first
Click the Home Tab,
then Format As Table
Choose a
style

30. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-30
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Formatting with Predesigned StylesFormatting with Predesigned Styles
Cell Styles: select cells firstCell Styles: select cells first
Click Home
Tab, then
Cell Styles
Choose
a style

31. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-31
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Using the Help FeatureUsing the Help Feature
OR
Click
topic
To access help, Click Excel Help button
OR press the F1 key
Type your
question or
topic in the
Search box

32. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-32
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
How do you close a workbook?
Features SummaryFeatures Summary
Click the
Office
button
Then Close
OR
Click

33. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-33
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
How do you exit Excel?
Features SummaryFeatures Summary
Click Office button, then Exit
Excel
OR Click Close
button

34. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-34
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
How do you display the Go To dialog box?
Features SummaryFeatures Summary
Click Home tab Click Find and Select,
Then Go To

35. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-35
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
How do you open the Help window?
Features SummaryFeatures Summary
To access help, Click Excel Help button
OR
Press the F1 key

36. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
How do you open a workbook?
Features SummaryFeatures Summary
Click the
Office button
Ctrl + OO
R
Then Open

37. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-37
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
How do you print a workbook?
Features SummaryFeatures Summary
Click the Print button in
the Quick Access toolbar
OR
Click the
Office button
then Print
OR
Ctrl + P

38. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-38
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
How do you save a workbook?
Features SummaryFeatures Summary
OR Click the
Office button
Then Save
Or Save as
Click Save in the Quick Access toolbar
OR
Ctrl + S

39. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-39
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
How do you display Format As Table gallery?
Features SummaryFeatures Summary
Click the Home Tab,
then Format as Table

40. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-40
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
How do you display the Cell Styles gallery?
Features SummaryFeatures Summary
Click Home
Tab, then
Cell Styles

41. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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1-41
LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
How do you display the Sum button drop
down list?
Features SummaryFeatures Summary
Click Home, then the
Sum button arrow

42. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
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LINKS TO
OBJECTIVES
• Identify Elements of an Excel Workbook
• Create a Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula using Sum
• Apply Predesigned Formatting
• Help Feature
• Features Summary
Coming NextComing Next
INSERTING FORMULAS
IN A WORKSHEET