Agilewords Document Collaboration -Things that can go wrong

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Find out what are the most common issues with document collaboration and how you can fix them.

These include: security issues, editing, managing reviewers, the feedback process and more.

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Agilewords Document Collaboration -Things that can go wrong

  1. 1. Document collaboration<br />Things that can go wrong<br />
  2. 2. Security<br />You put your document at risk by sending it by email<br />Emails get lost<br />People can intercept them<br />Viruses or spyware are threats to the confidentiality of your document<br />
  3. 3. The Feedback Process<br />Version madness<br /><ul><li>Receiving feedback from multiple reviewers at separate times, in different files or formats </li></ul>Conflicting comments<br />Receiving feedback too late<br />
  4. 4. Editing<br />Writing down all the feedback received over the phone, on post-its, during meetings, etc.<br />Copy-pasting and assigning this fragmented feedback to the appropriate document sections<br />This process is time-consuming and error prone<br />
  5. 5. Managing reviewers<br />Roles aren’t clearly defined (Author/Project manager/ Reviewer/ etc.)<br />Ownership of responsibilities isn’t clear<br />You get feedback on sections you don’t need reviewed<br />Reviewers aren’t kept up to date with what happened to their feedback<br />
  6. 6. Curing the nightmare<br />Share documents in a secure online environment<br />Schedule the review process<br />Collect all feedback in a central location<br />Avoid conflicting comments by starting discussions right on the document<br />Require fast sign-off<br />
  7. 7. Leave your contact details in the following form and get a Free Edition of Agilewords<br />Subscribe to Agilewords RSS feeds at http://blog.agilewords.com<br />Follow us at http://twitter.com/Agilewords<br />

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