FAQ / Endnote

Slide 1: Your Turn Dogpile.com Questions about using EndNote • Following, are questions I have received from students who are using EndNote • No two questions are the same. • We all learn from YOUR Questions! AskMe llord@ku.edu Lissa Lord Endnote Questions 1

Slide 2: Questions on using Endnote • Question: How can I save my EndNote library at home & continue at the library? (see slide #3) • Can I insert the EndNote Bibliography into an existing Word document? (see slide #6) • How can I get Windows EndNote X1 CWYW commands to appear in Word? (see slide #7) • Can I move/copy a reference from library to library? (#8 and #9) • Will EndNote support ASME citation format? (#10) • Can page numbers be added to EndNote citations after the citation has been downloaded to the Word document? (#11and #12) • How do I enter Corporate & Government authors? (#13 and #14) • Are there more examples on entering Authors in Endnote? (#15) • A document with an organization as author, say the National Association of Social Workers, EndNote abbreviates this organization on the reference page to read Worker, N A o S, which is not correct APA format. (#16) Endnote Questions 2

Slide 3: Questions Questions Questions • I don’t have Word. Will CWYW work for me? (see #17) • Does academic.live.com link to EndNote like Google Scholar? (#18) • How do I export files from Health & wellness resource center (a Gale database)into EndNote? (#19) • What is your Best Tip about how to get help when downloading citations from a database into the Endnote program on your computer? (#20) • How do I get EndNote references into Word for a STAND-ALONE BIBLIOGRAPHY?(#21 & #22) • PAIS any CSA databases download to Endnotes? (#23 & 24) Endnote Questions 3

Slide 4: Question: How can I save my EndNote library at home & continue at the library? • Make a research folder on your USB memory stick • Save your EndNote library here along with other papers you want to keep in this folder • Take this USB memory stick with you • When at a computer in library, insert the memory stick into the computer’s USB drive • Go to My Computer and select the USB drive • Open the EndNote library you saved from home • EndNote X1 program on the library computer opens Endnote Questions 4

Slide 5: Question: How do I get EndNote references into Word for a STAND-ALONE BIBLIOGRAPHY? Exporting Bibliographies from EndNote 1. Open: EndNote library 2. Select: output style (i.e. APA) 3. Highlight: references to be exported to Word 4. From EndNote Click: File and Click : Export 5. Save: designate folder and save bibliography 6. Name File: example filename, networking.rtf Adding Rich Text File .rtf extension works well within Word (example filename: networking.rtf). 7. Open this file in Word and save as a .doc Endnote Questions 5

Slide 6: Question: can I insert the EndNote Bibliography into an existing Word document? 1. Open new or existing Word document 2. Put cursor where you want the bibliography to go 3. Click: Import from the Endnote toolbar in Word File 4. Select the .rtf bibliography previously saved 5. And, there it is as promised! Ready for a bit of editing and re-saving 6. Save as a .doc file Endnote Questions 6

Slide 7: How can I get Windows EndNote X1 CWYW commands to appear in Word? Solution for your version of Word, click link below: Windows EndNote X1 and Word 2000/XP/2003 Windows EndNote X1 and Word 2007 Note: Endnote X or earlier, or any Mac version, the above sites will not work. For these versions, see http://www.endnote.com/support/faqs/CWYW/faq1.asp Endnote Questions 7

Slide 8: Question: Can I move/copy a reference from one library to another? • More than one library can be open at a time • Use the “Window” option from top toolbar to go from one library to another – Open the library with the citation to copy – Right click and select “copy” – Open library that needs the copied citation – Within the citations window, right click and select “paste” – The copied reference from library #1 was just pasted into the reference list of library #2 – Double-click on the reference to open the complete record for this citation Endnote Questions 8

Slide 9: Question: Move/copy a Reference from one library to another . . . continued • Want to delete the original reference? OK • Want to keep the original reference? OK • Back-Up to a device (USB drive, CD, etc.) • Back-Up to space on the web (if possible) Endnote Questions 9

Slide 10: Question: Where is ASME • Asked by a mechanical engineering student: Will EndNote support ASME citation format? • Answer: Thompson Publishing response: “We do not have an output style for the American Society of Mechanical Engineers. I would suggest having you and the other people you are working with request that the style be created on our website. New styles are created based on the number of requests for new styles, so if more people are requesting an ASME output style, it will increase the probability of the style being created. Requests for new styles can be made at: http://www.endnote.com/support/enstylereq.asp” Endnote Questions 10

Slide 11: Question: Adding page numbers to EndNote citations within the Word document • In Word, click anywhere on the citation you want to edit • From Tools menu, go to EndNoteX submenu and then Edit Citation • The Edit Citation box appears • The citation is highlighted in the left hand window • Look at right hand window See: Pages • Type the pages you want to add to the citation • example: Pages 34-35 • Click OK (NOT insert like I did a million times) • Look at the edited citation in Word. Nice? Endnote Questions 11

Slide 12: Word Document Edit Citation Box Pages Citation to be edited Endnote Questions 12

Slide 13: Question: How do I enter Corporate & Government authors? Put a comma after the full entry, , End not Gov e D ocum ent Citation: United States. Dept. of Education. (2007). Building on results : a blueprint for strengthening the No Child Left Behind Act. Retrieved September Questionsfrom. Endnote 28, 2007. 13

Slide 14: Comma s are ve getting r y impo names rtant in right en t Do cum n t ver nme o i ne G Onl http://www.climatescience.gov/Library/sap/sap2-2/final-report/sap2-2-final-all.pdf 14 Endnote Questions

Slide 15: Question: Are there more examples on entering Authors in Endnote? http://www.newcastle.edu.au/service/library/tutorials/endnote Endnote Questions 15

Slide 16: Question: I am entering a document from an organization, say National Association of Social Workers, EndNote abbreviates this organization on the reference page to read Worker, N A o S, which is not correct APA format. Any suggestions? • Author is National Association of Social Workers [NASW] • EndNote needs to know this is one name, a last name of author • Put a comma after association’s name and EndNote is happy: National Association of Social Workers, or NASW, • The reference cite: National Association of Social Workers. (1999). • First text citation: (National Association of Social Workers NASW, 1999) • Subsequent text citations: (NASW, 1999) Endnote Questions 16

Slide 17: Question: I don’t have Word Will CWYW work for me? • Do you use a word processor other than Word, or an older version of Word? • save your document as an .RTF file and use Format Paper • See Chapter 11 of the EndNote Manual (it downloaded with the software). Endnote Questions 17

Slide 18: Does academic.live.com link to EndNote like Google Scholar? • YES . . . Export citations • Live Search Academic Beta displays search result citations in the preview pane. You can export the citation to EndNote, or RefWorks so that you can store, format, and manage citations for your research. • To export a citation: • Go to http://academic.live.com. • Type keywords or a question about what you want to find, and then click the Search button . • Point to a search result, and then locate the abstract in the preview pane. • In the preview pane, click BibTeX, EndNote, or RefWorks. • In the preview pane, do one of the following: – If you're using EndNote, or RefWorks, click the export link to automatically export the citation to your software. – If you're using BibTeX, copy the coded text from the preview pane, and then paste the code into BibTeX. Endnote Questions 18

Slide 19: Question: How do I export files from Health & wellness resource center into EndNote? • “Currently there is no specific export feature included in Health and Wellness Resource Center.” Thomson Gale Technical Support Analyst • This database provider does not support exporting citations into EndNote. You will need to manually enter the citation into Endnote. • How did I know? Remember the Best Tip? This is the URL to go to if you want to know exactly how to download citation information from this and other this and other database program Endnote Questions 19

Slide 20: The Best Tip Detailed guide sheets for importing references from databases into Endnote are available online here: http://www.lib.ku.edu/technology/citing/import/ Print out the instruction sheets for the databases you use most often Endnote Questions 20

Slide 21: Question: How do I get EndNote references into Word for a stand alone bibliography? Exporting Bibliographies 1. Open: EndNote library 2. Select: output style (APA) 3. Highlight: references to be exported to Word 4. Click: File and then Click: Export 5. Save In: designate folder and save bibliography 6. File Type: Rich Text File (RTF) for Word users 7. .RTF Can be opened, edited and saved as .doc 8. Click: Save to export EndNote bibliography to Word Endnote Questions 21

Slide 22: Continued: Insert EndNote Bibliography into Word 1. Open new or existing Word document 2. Put cursor where you want the bibliography to go 3. Select Import from Word/Endnote toolbar File 4. Select the .rtf bibliography previously 5. And, there it is as promised! 6. Ready for a bit of editing and re-saving 7. Save as a .doc file Endnote Questions 22

Slide 23: Using EndNote with CSA: • Click: Save citations in CSA and save file • From PAIS go to Help Index and type endnote and this is what you will get: • After you have saved your citations, go to the EndNote Import Filters page www.endnote.com/support/enfilters.asp, select the appropriate CSA filter by right clicking on the FTP link (CSA PAIS International 1/7/2005 FTP) and selecting Save Target As. Make sure it is saved as an .enf document. • Open a library in EndNote, • Select Import from File menu, select the CSA file you just saved (Import Data File) Endnote Questions 23

Slide 24: CSA databases . . . con’t select the CSA file you just saved (Import Data File) and the CSA filter you want to use (Import Option) Click on the Import button and your citations will be downloaded into the EndNote database. Filter is compatible with all CSA Life Sciences databases, including Biological Sciences, and Environmental Science and Pollution Management, and is the best option for the Materials Sciences databases. The Sociological Abstracts filter may be used with Social Services Abstracts and Linguistics and Language Behavior Abstracts. The most up to date filters may be downloaded from the EndNote website at http://www.endnote.com/support/enfilters.asp. Endnote Questions 24

Slide 25: Endnote Questions 25

Slide 26: How do you download X1? • See the 1/28/08 posting on your • dissertationresearch.blogspot.com Endnote Questions 26

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