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CERIF UK landscape (euroCRIS presentation)

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  • 1. UKOLN is supported by: CERIF UK landscape euroCRIS membership meeting Lille 2-3 November 2011 Rosemary Russell, UKOLN, University of Bath
  • 2. JISC Innovation Support Centre at UKOLN
    • Includes provision of support for JISC Research Information Management Programme eg
      • supporting documentation for JISC Calls for proposals
      • CERIF resources
      • project synthesis
      • ‘ landscape’ studies
  • 3. CERIF UK ‘landscape’ study
    • Aim is to document the extent of adoption and engagement with CERIF in UK HE institutions and related organisations
    • Repeat in one year to reveal how much things have moved on…
      • help to assess impact of JISC RIM programme
      • influence future programme planning
  • 4. Areas of CERIF use
    • CRIS implementations
    • JISC projects
    • Funders…
    • Publishers
    • Focus here mainly on institutional use – ie via a commercial CRIS software platform
    • Existing UKOLN documents cover other areas
  • 5. CERIF CRIS use in UK HE
    • Lots of CERIF CRIS procurement in last year - some are in early stages of implementation
    • Pure (Atira) - 17
      • St Andrews, Aberdeen, York, Royal Holloway, Strathclyde, Hertfordshire, Lancaster, Aston, Institute of Education, London, Dundee, Heriot-Watt, Glasgow Caledonian, King’s College London, Edinburgh, University of the Highlands and Islands, Bath, Queen's University Belfast
    • CONVERIS (AVEDAS) - 5
      • Cranfield, Hull, Stirling, MRC Oxfordshire Regional Centre, Brighton
    • Symplectic Elements (Symplectic)
      • eg Brunel, Imperial, Queen Mary, Leeds…
  • 6. Progress to date
    • 7 interviews carried out
      • 5 Pure, 2 CONVERIS
      • plan to cover majority of institutions with CERIF CRIS
      • exception - some very recent procurements which haven’t yet deployed
      • most keen to be involved!
    • Focused so far mainly on institutions not involved in JISC projects – those we know less about
    • Interviewee – ‘CRIS project manager’ – based in:
      • Research Office (2)
      • Library/Info Services (4)
      • IT Department (1)
  • 7. Interview questions
    • Asked them about eg
      • current state of deployment
      • integration with existing systems – mapping issues etc
      • how has CRIS been received? staff views
      • experience of CERIF
        • data model
      • user group activity
      • liaison with euroCRIS
  • 8. Some observations so far…
    • Experience of CERIF mediated by CRIS software used
    • Shielded from CERIF
    • Most have a basic understanding – some more
    • Little direct engagement
    • Unless essential, people don’t have time to investigate CERIF
      • only institutions undertaking development projects get properly engaged with CERIF
    • People rely on CERIF expertise in user groups
    • CERIF viewed as an insurance
    • CRIS seen as middleware – intermediary between institutional systems
  • 9. Lack of engagement
    • “ CERIF does come up from time to time”
    • “ Worried that lack of expertise in CERIF will hinder us”
    • “ Focus very much on REF with CONVERIS so far”
    • “ Don’t care at all about CERIF – although we specified CERIF, it’s more as a proxy for QA… A lot more complex than our needs…
    • “ Provides an insurance that if we need to switch to another system, data can be reused. It doesn’t matter what the standard is”
    • “ We licenced the software so we don’t have to worry about CERIF ourselves – someone else does it for us”
    • “ Reassured by CERIF knowledge within UK user group”
    • “ Depend on Anna…”
  • 10. How does understanding of CERIF help?
    • “ I think it helps to have a broad understanding of the CERIF model so you understand how the content types relate to each other, and to understand some of the concepts introduced by the system”
    • “ Helps understand what’s possible and what’s not”
    • “ Understanding how eg projects work in CERIF - stopped us going in wrong direction”
    • “ Having a concept of CERIF helps when explaining to other people eg academics why things work in a certain way ”
  • 11. Integration with repository
    • All institutions have integrated their CRIS with the existing IR – one exception
      • said mapping overhead was too great
    • “ Our repository has benefited through integration with the CRIS”
    • “ Need to be pragmatic – focus on what we can do rather than what we did in past…”
  • 12. Getting buy-in from staff…
    • “ Politically challenging”
    • “ A lot of top-down support in the University – would have struggled otherwise”
    • “ Managing expectations”
    • “ Bringing together data from individual fiefdoms is tricky”
    • “ Buy-in varies across disciplines”
    • “ Some academics still not updating records”
    • “ Tends to be an initial flurry of activity, then leave it or forget”
    • “ People won over by seeing everything can be kept in one place”
    • “ The CRIS is becoming so important to academics that they get shirty when they think it’s not working properly – usually because they’ve forgotten how to use it!”
  • 13. UKOLN RIM resources
    • http://www.ukoln.ac.uk/rim/
    • Landscape study due 16 December…

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