Content Management System =/= Management of Content
The CMS honey trap
Myth 1: The ‘IT Solution’
Myth 1: The ‘IT Solution’ <ul><li>psychological diversion:  we can ‘solve’ the web site! </li></ul><ul><li>lure of the pro...
Myth 2: ‘Enabling content owners’
Myth 2: ‘Enabling content owners’ <ul><li>inexpert authors:  they  will  break it! fonts, grammar, images, links, writing ...
Myth 3: global changes
Myth 3: global changes <ul><li>architecture:  CMS monolith ill-suited to institutional/external changing needs and practic...
Myth 4: saving money CMS
Myth 4: saving money <ul><li>setup costs:  specification; acquisition; configuration; integration </li></ul><ul><li>staffi...
So what’s the solution? <ul><li>I have nothing to offer but blood, toil, tears, and sweat. We have before us an ordeal of ...
Huge paradigm shift! <ul><li>new ‘things’:  procedures, roles, tools </li></ul><ul><li>web  ü ber alles:  changing the ins...
What is Content Management? 1 <ul><li>Identifying: </li></ul><ul><li>clients’ needs </li></ul><ul><li>organisation’s needs...
What is Content Management? 2 <ul><li>Enabling </li></ul><ul><li>authority </li></ul><ul><li>quality assurance </li></ul><...
Conclusion <ul><li>CMS does not itself deliver many of the purported benefits </li></ul><ul><li>DEFINE  your solution </li...
Mike McConnell –  [email_address] Iain Middleton – iain@imiddleton.com
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CMS: Challenging the Consensus

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Slides from a debate on "CMS: Challenging the Consensus" given at the Institutional Web Management Workshop 2006 on 16 June 2006.

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CMS: Challenging the Consensus

  1. 1. Content Management System =/= Management of Content
  2. 2. The CMS honey trap
  3. 3. Myth 1: The ‘IT Solution’
  4. 4. Myth 1: The ‘IT Solution’ <ul><li>psychological diversion: we can ‘solve’ the web site! </li></ul><ul><li>lure of the project: CMS becomes the reason, rather than the means </li></ul><ul><li>ill-defined goals: “process” becomes secondary to the “project” - the implementation of the CMS </li></ul><ul><li>myth of ‘the end’ – it’s done! Project finishes – management lose interest </li></ul>
  5. 5. Myth 2: ‘Enabling content owners’
  6. 6. Myth 2: ‘Enabling content owners’ <ul><li>inexpert authors: they will break it! fonts, grammar, images, links, writing for the web </li></ul><ul><li>inexpert editors: not usability experts, information architects or marketing specialists </li></ul><ul><li>devolved = not joined up: approval/editorial processes aren’t effectively applied in devolved environs </li></ul><ul><li>lack of vision: content owners do not see or understand ‘the big picture’ </li></ul>
  7. 7. Myth 3: global changes
  8. 8. Myth 3: global changes <ul><li>architecture: CMS monolith ill-suited to institutional/external changing needs and practices </li></ul><ul><li>flexibility: web is driven by immediacy : needs, opportunities, challenges to which a CMS is ill-suited </li></ul><ul><li>standards and accessibility: today’s standard is tomorrow’s deprecated tag; one man’s accessibility guideline is another man’s barrier </li></ul>
  9. 9. Myth 4: saving money CMS
  10. 10. Myth 4: saving money <ul><li>setup costs: specification; acquisition; configuration; integration </li></ul><ul><li>staffing costs: technical, managerial, support, authors, editors </li></ul><ul><li>ongoing costs: changes, training support, in bed with the enemy (vendor) </li></ul><ul><li>no end in sight: where’s the exit strategy? </li></ul>
  11. 11. So what’s the solution? <ul><li>I have nothing to offer but blood, toil, tears, and sweat. We have before us an ordeal of the most grievous kind. We have before us many, many months of struggle and suffering. </li></ul>
  12. 12. Huge paradigm shift! <ul><li>new ‘things’: procedures, roles, tools </li></ul><ul><li>web ü ber alles: changing the institutional practices (hundreds?) of years </li></ul><ul><li>change management: disruption, distraction during setup; learning; resentment, rejection: it was fun when I could use Dreamweaver </li></ul>
  13. 13. What is Content Management? 1 <ul><li>Identifying: </li></ul><ul><li>clients’ needs </li></ul><ul><li>organisation’s needs </li></ul><ul><li>content - information audit </li></ul><ul><li>content owners/ stakeholders </li></ul><ul><li>the ‘big picture’ </li></ul><ul><li>Organising </li></ul><ul><li>reallocation of duties: writers and publishers </li></ul><ul><li>training in writing for the web </li></ul><ul><li>editorial controls </li></ul><ul><li>review processes - cyclical </li></ul>
  14. 14. What is Content Management? 2 <ul><li>Enabling </li></ul><ul><li>authority </li></ul><ul><li>quality assurance </li></ul><ul><li>sign-off </li></ul><ul><li>review </li></ul><ul><li>Consolidating </li></ul><ul><li>technical skills </li></ul><ul><li>medium literacy </li></ul><ul><li>architecture </li></ul><ul><li>vision </li></ul>
  15. 15. Conclusion <ul><li>CMS does not itself deliver many of the purported benefits </li></ul><ul><li>DEFINE your solution </li></ul><ul><ul><li>Solution involves people, processes & (last & least) technology </li></ul></ul><ul><ul><li>A CMS is just one possible technology </li></ul></ul><ul><li>CMS can be an expensive distraction - is it really necessary? </li></ul><ul><li>You’d better know what you want it to do </li></ul><ul><li>You’d better know what it will take to do it </li></ul><ul><li>You’d better be happy with the end result </li></ul>
  16. 16. Mike McConnell – [email_address] Iain Middleton – iain@imiddleton.com

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