Continuous improvement
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Continuous improvement



Powerpoint presentation shared at April 21 Toledo City Council finance committee

Powerpoint presentation shared at April 21 Toledo City Council finance committee



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Continuous improvement Continuous improvement Presentation Transcript

  • Continuous Improvement Officer Responsible for performing Analysis to evaluate divisional fiscal, personnel, and operational systems, policies, and procedures.
  • Continuous Improvement Officer Mark Berryman
    • Hired February 2011
    • Background includes a variety of Industries:
    • Refining
    • General Manufacturing
    • Capital Equipment
    • Automotive Glass
    • Consulting
    • Expertise includes managing change & implementing cost savings strategies.
  • Continuous Improvement Officer
    • Current Projects
      • Procurement Card Incentive Program
      • Tow Lot Reform
      • Reduce Rental Cost at One Government Center
      • Beverage Contract
      • Personal Copiers/Document Management
      • Uniform Cost
      • Temporary Employee/Overtime Review
      • Early Retirement
      • Energy Bill Audits
  • Continuous Improvement Officer Procurement Card Incentive Program
    • Implement a procurement card incentive program creating a $50,000 cost savings.
      • Team has been developed
      • Contract Negotiations are taking place
      • Estimated completion date is Nov. 2011
  • Continuous Improvement Officer Tow Lot Reform
    • Implement Tow Lot Reforms Creating a Cost Savings of $100,000 By:
      • Working with Director of Public Safety and Police Chief to determine best operating strategy
      • Projected completion date May, 2011
  • Continuous Improvement Officer Reduce Rental Cost at One Government Center
    • Initiate the move of a Department or Other Function Currently Not Residing at One Government Center By July 1, 2011 creating a cost savings of $50,000.
      • A Portion of the 17 th Floor is Available
      • A Department/Function has been identified
  • Continuous Improvement Officer Beverage Contract
    • Initiate a Request for Proposal for soft drink and nonalcoholic beverages for the City of Toledo Owned Properties that will generate a revenue stream of $100,000
      • Working with Parks and Recreation
      • RFP to be issued week of 4/25
      • This is not Part of the General Fund
  • Continuous Improvement Officer Personal Copiers & Document Management
    • Implement or Initiate a project to develop a list of personal printers and costs per copy for each device to generate a cost savings of $35K
      • Data has been collected and tabulated
      • In Some Cases there is a 600% difference between Personal Printing versus Network Printing
      • Report to each Department Director that compares cost to be issued week of 4/25
  • Continuous Improvement Officer Uniforms
    • Centralize uniform purchases to take advantage of Volume to generate a cost savings of $50K
      • Developed a team from Police, Fire, Fleet, and Water
      • Consolidated all specifications into a single bid
      • Bid Due date is 4/26/11
  • Continuous Improvement Officer Temporary Employee/Overtime
    • Develop a zero based budget strategy to justify overtime use and each temporary position along with their function being accomplished to generate a cost savings of $100K
      • Data Gathering Complete
      • Data presently being reviewed by Director of Finance
      • Letter to be issued to Directors week of 4/25
      • Targeted Completion 5/31/11
  • Continuous Improvement Officer Early Retirement Program
    • Budget Assumes a Cost Savings of $250,000 to the General Budget
      • Initial Meeting has taken Place
      • Next Meeting Schedule for April 27
  • Continuous Improvement Officer Energy Bill Audit
    • Initiate a Energy Billing Audit that produces a $420,000 cost savings
      • Working with Sustainable Toledo: Better Buildings Program
      • Physical Audits Began April, 2011
  • $100,000 Beverage Contract $1,055,000 Total $420,000 Energy Bill Audit $250,000 Early Retirement $100,000 Temporary Employees/Overtime $50,000 Uniform Cost $35,000 Personal Copiers $50,000 Reduce Rental Cost of One Government Center $100,000 Tow Lot Reform $50,000 Implement Procurement Card Incentive Program Goal Project