SECRETARY THE MOUTHPIECE! m n RAJU
m n RAJU CONGRATULATIONS <ul><li>Previous positions prepared you </li></ul><ul><li>More is expected now </li></ul>
m n RAJU KNOW <ul><li>Be an encyclopedia </li></ul><ul><li>Take advantage of </li></ul><ul><ul><li>The manual </li></ul></...
m n RAJU PLAN <ul><li>At least 2 months ahead </li></ul><ul><li>Annual plan </li></ul><ul><ul><li>Major services </li></ul...
m n RAJU MEETINGS <ul><li>BOD meetings </li></ul><ul><li>Regular meetings </li></ul><ul><ul><li>Speaker </li></ul></ul><ul...
m n RAJU MAIL <ul><li>Every letter deserves attention </li></ul><ul><li>Every letter deserves answer </li></ul><ul><li>Ope...
m n RAJU PUNCTUALITY <ul><li>Reports </li></ul><ul><li>Meetings </li></ul><ul><li>Projects </li></ul>
m n RAJU YOUR DUTIES <ul><li>Communicating Officer </li></ul><ul><li>Reporting Officer </li></ul><ul><li>Recording Officer...
m n RAJU Communicating <ul><li>Meetings </li></ul><ul><li>Activities </li></ul><ul><li>Special Events </li></ul><ul><li>Re...
m n RAJU <ul><li>WHOM? </li></ul><ul><li>Mail List </li></ul><ul><li>HOW? </li></ul><ul><li>Direct </li></ul><ul><li>Oral ...
m n RAJU Reporting MM Reports Financial Reports Status Reports Annual Report PU 101 + Directory Info Awards/Achievements
m n RAJU Recording <ul><li>Minutes </li></ul><ul><ul><li>Board </li></ul></ul><ul><ul><li>General Body </li></ul></ul><ul>...
m n RAJU Liaison Club International Club District Club   Press & Community Club Members
m n RAJU
m n RAJU
m n RAJU
m n RAJU
m n RAJU
m n RAJU CLUB BRANCH MEMBERS  ___________
m n RAJU
m n RAJU
m n RAJU YOUR REWARDS <ul><li>Legacy as secretary </li></ul><ul><li>Satisfaction of accomplishments </li></ul><ul><li>Lead...
m n RAJU ALL THE BEST
m n RAJU CLUB MEETING - AGENDA <ul><li>Inviting dignitaries to dais </li></ul><ul><li>Calling meeting to order </li></ul><...
m n RAJU BUSINESS MEET - AGENDA <ul><li>Calling meeting to order </li></ul><ul><li>Flag invocation </li></ul><ul><li>Welco...
m n RAJU BOARD MEETING - AGENDA <ul><li>Calling meeting to order </li></ul><ul><li>Opening remarks by president </li></ul>...
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club Secretary

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this is a presentation prepared to train club secretaries of lions clubs international

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club Secretary

  1. 1. SECRETARY THE MOUTHPIECE! m n RAJU
  2. 2. m n RAJU CONGRATULATIONS <ul><li>Previous positions prepared you </li></ul><ul><li>More is expected now </li></ul>
  3. 3. m n RAJU KNOW <ul><li>Be an encyclopedia </li></ul><ul><li>Take advantage of </li></ul><ul><ul><li>The manual </li></ul></ul><ul><ul><ul><li>All essential information </li></ul></ul></ul><ul><ul><ul><li>Practical wisdom </li></ul></ul></ul><ul><ul><li>The constitutions </li></ul></ul>Understand RESPONSIBILITIES
  4. 4. m n RAJU PLAN <ul><li>At least 2 months ahead </li></ul><ul><li>Annual plan </li></ul><ul><ul><li>Major services </li></ul></ul><ul><ul><li>Fund raising </li></ul></ul><ul><ul><li>Budget </li></ul></ul><ul><ul><li>Meetings </li></ul></ul>
  5. 5. m n RAJU MEETINGS <ul><li>BOD meetings </li></ul><ul><li>Regular meetings </li></ul><ul><ul><li>Speaker </li></ul></ul><ul><ul><li>Entertainment </li></ul></ul><ul><ul><li>Business </li></ul></ul><ul><li>Committee meetings </li></ul><ul><li>Send Notice </li></ul><ul><li>Record Minutes </li></ul>
  6. 6. m n RAJU MAIL <ul><li>Every letter deserves attention </li></ul><ul><li>Every letter deserves answer </li></ul><ul><li>Open immediately </li></ul><ul><li>Act promptly </li></ul>
  7. 7. m n RAJU PUNCTUALITY <ul><li>Reports </li></ul><ul><li>Meetings </li></ul><ul><li>Projects </li></ul>
  8. 8. m n RAJU YOUR DUTIES <ul><li>Communicating Officer </li></ul><ul><li>Reporting Officer </li></ul><ul><li>Recording Officer </li></ul><ul><li>Liaison Officer </li></ul><ul><li>Event Manager </li></ul><ul><li>Member – Dist. Governor’s Adv. Committee </li></ul>
  9. 9. m n RAJU Communicating <ul><li>Meetings </li></ul><ul><li>Activities </li></ul><ul><li>Special Events </li></ul><ul><li>Response </li></ul><ul><li>Sister Clubs </li></ul>
  10. 10. m n RAJU <ul><li>WHOM? </li></ul><ul><li>Mail List </li></ul><ul><li>HOW? </li></ul><ul><li>Direct </li></ul><ul><li>Oral </li></ul><ul><li>Written </li></ul><ul><li>WHY? </li></ul><ul><li>Inform </li></ul><ul><li>Invite </li></ul><ul><li>Interact </li></ul><ul><li>WHEN? </li></ul><ul><li>Reasonably Ahead </li></ul>Communicating <ul><li>Informative </li></ul><ul><li>Interesting </li></ul><ul><li>Artistic </li></ul><ul><li>Unique </li></ul><ul><li>Brief </li></ul><ul><li>Original </li></ul><ul><li>Pictorial </li></ul>
  11. 11. m n RAJU Reporting MM Reports Financial Reports Status Reports Annual Report PU 101 + Directory Info Awards/Achievements
  12. 12. m n RAJU Recording <ul><li>Minutes </li></ul><ul><ul><li>Board </li></ul></ul><ul><ul><li>General Body </li></ul></ul><ul><li>Member Roster </li></ul><ul><li>Award History </li></ul><ul><li>Achievements </li></ul><ul><li>Attendance </li></ul><ul><li>Photo Album </li></ul><ul><li>Scrap Book </li></ul><ul><li>Correspondence </li></ul>
  13. 13. m n RAJU Liaison Club International Club District Club Press & Community Club Members
  14. 14. m n RAJU
  15. 15. m n RAJU
  16. 16. m n RAJU
  17. 17. m n RAJU
  18. 18. m n RAJU
  19. 19. m n RAJU CLUB BRANCH MEMBERS ___________
  20. 20. m n RAJU
  21. 21. m n RAJU
  22. 22. m n RAJU YOUR REWARDS <ul><li>Legacy as secretary </li></ul><ul><li>Satisfaction of accomplishments </li></ul><ul><li>Leadership experience </li></ul><ul><li>Enhanced skills </li></ul><ul><li>Region/district/multiple awards </li></ul>
  23. 23. m n RAJU ALL THE BEST
  24. 24. m n RAJU CLUB MEETING - AGENDA <ul><li>Inviting dignitaries to dais </li></ul><ul><li>Calling meeting to order </li></ul><ul><li>Flag invocation </li></ul><ul><li>Greetings </li></ul><ul><li>Welcome address by president </li></ul><ul><li>Secretary’s report </li></ul><ul><li>Introduction of chief guest </li></ul><ul><li>Chief guest’s address </li></ul><ul><li>Vote of thanks </li></ul><ul><li>National anthem </li></ul><ul><li>Adjourning meeting </li></ul>
  25. 25. m n RAJU BUSINESS MEET - AGENDA <ul><li>Calling meeting to order </li></ul><ul><li>Flag invocation </li></ul><ul><li>Welcome address by president </li></ul><ul><li>Approval of minutes of previous meeting </li></ul><ul><li>Presentation of accounts </li></ul><ul><li>Discussion on matters for GB approval </li></ul><ul><ul><li>* Financial * Projects </li></ul></ul><ul><ul><li>* Administrative * Others </li></ul></ul><ul><li>Vote of thanks </li></ul><ul><li>National anthem </li></ul><ul><li>Adjourning meeting </li></ul>
  26. 26. m n RAJU BOARD MEETING - AGENDA <ul><li>Calling meeting to order </li></ul><ul><li>Opening remarks by president </li></ul><ul><li>Approval of minutes of previous meeting </li></ul><ul><li>Discussion on minutes </li></ul><ul><li>Reading last MM report </li></ul><ul><li>Presentation & approval of accounts </li></ul><ul><li>Secretary’s announcements </li></ul><ul><li>Treasurer’s report & approval of payments </li></ul><ul><li>New members/resignations/defaulters </li></ul><ul><li>Report of committees </li></ul><ul><li>Approval of projects </li></ul><ul><li>Any other matter </li></ul><ul><li>Vote of thanks </li></ul><ul><li>Adjourning meeting </li></ul>

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