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this is a presentation prepared to train club secretaries of lions clubs international

this is a presentation prepared to train club secretaries of lions clubs international

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club Secretary Presentation Transcript

  • 1. SECRETARY THE MOUTHPIECE! m n RAJU
  • 2. m n RAJU CONGRATULATIONS
    • Previous positions prepared you
    • More is expected now
  • 3. m n RAJU KNOW
    • Be an encyclopedia
    • Take advantage of
      • The manual
        • All essential information
        • Practical wisdom
      • The constitutions
    Understand RESPONSIBILITIES
  • 4. m n RAJU PLAN
    • At least 2 months ahead
    • Annual plan
      • Major services
      • Fund raising
      • Budget
      • Meetings
  • 5. m n RAJU MEETINGS
    • BOD meetings
    • Regular meetings
      • Speaker
      • Entertainment
      • Business
    • Committee meetings
    • Send Notice
    • Record Minutes
  • 6. m n RAJU MAIL
    • Every letter deserves attention
    • Every letter deserves answer
    • Open immediately
    • Act promptly
  • 7. m n RAJU PUNCTUALITY
    • Reports
    • Meetings
    • Projects
  • 8. m n RAJU YOUR DUTIES
    • Communicating Officer
    • Reporting Officer
    • Recording Officer
    • Liaison Officer
    • Event Manager
    • Member – Dist. Governor’s Adv. Committee
  • 9. m n RAJU Communicating
    • Meetings
    • Activities
    • Special Events
    • Response
    • Sister Clubs
  • 10. m n RAJU
    • WHOM?
    • Mail List
    • HOW?
    • Direct
    • Oral
    • Written
    • WHY?
    • Inform
    • Invite
    • Interact
    • WHEN?
    • Reasonably Ahead
    Communicating
    • Informative
    • Interesting
    • Artistic
    • Unique
    • Brief
    • Original
    • Pictorial
  • 11. m n RAJU Reporting MM Reports Financial Reports Status Reports Annual Report PU 101 + Directory Info Awards/Achievements
  • 12. m n RAJU Recording
    • Minutes
      • Board
      • General Body
    • Member Roster
    • Award History
    • Achievements
    • Attendance
    • Photo Album
    • Scrap Book
    • Correspondence
  • 13. m n RAJU Liaison Club International Club District Club Press & Community Club Members
  • 14. m n RAJU
  • 15. m n RAJU
  • 16. m n RAJU
  • 17. m n RAJU
  • 18. m n RAJU
  • 19. m n RAJU CLUB BRANCH MEMBERS ___________
  • 20. m n RAJU
  • 21. m n RAJU
  • 22. m n RAJU YOUR REWARDS
    • Legacy as secretary
    • Satisfaction of accomplishments
    • Leadership experience
    • Enhanced skills
    • Region/district/multiple awards
  • 23. m n RAJU ALL THE BEST
  • 24. m n RAJU CLUB MEETING - AGENDA
    • Inviting dignitaries to dais
    • Calling meeting to order
    • Flag invocation
    • Greetings
    • Welcome address by president
    • Secretary’s report
    • Introduction of chief guest
    • Chief guest’s address
    • Vote of thanks
    • National anthem
    • Adjourning meeting
  • 25. m n RAJU BUSINESS MEET - AGENDA
    • Calling meeting to order
    • Flag invocation
    • Welcome address by president
    • Approval of minutes of previous meeting
    • Presentation of accounts
    • Discussion on matters for GB approval
      • * Financial * Projects
      • * Administrative * Others
    • Vote of thanks
    • National anthem
    • Adjourning meeting
  • 26. m n RAJU BOARD MEETING - AGENDA
    • Calling meeting to order
    • Opening remarks by president
    • Approval of minutes of previous meeting
    • Discussion on minutes
    • Reading last MM report
    • Presentation & approval of accounts
    • Secretary’s announcements
    • Treasurer’s report & approval of payments
    • New members/resignations/defaulters
    • Report of committees
    • Approval of projects
    • Any other matter
    • Vote of thanks
    • Adjourning meeting