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Club SecretaryResponsibilitiesCongratulations!!2013-2014 is YOUR year!mnRAJU
mnRAJUResponsibilities1. Communicate2. Keep & maintain general club records3. Submit regular monthly reports to LCI4. Update DG/RC/ZC5. Be an active member of DG’s ZAC6. Pass on club records to your successor
mnRAJURole QuizThe secretary is not the_____________ of the club.ReportingOfficerLiaisonPresidingOfficerRecordKeeper
mnRAJUCommunication1. Effective listening2. Public relations3. Public speaking4. Presenting reports
mnRAJUClub Records1. Member roster2. Minutes of meetingsa. Club meetingsb. Board meetings3. Attendance4. Scrap book & photo album5. Committee appointments
mnRAJUUpdate DG/RC/ZC . . .1. Mark copies of your reports2. Send any additional reports as required
mnRAJUDG’s ZAC Meeting1. Go along with President, Treasurerand First Vice President2. Offer constructive feedback3. Support district administration
mnRAJUMany are willing to teach1.DG/VDGs/DCS/DCT/RC/ZC &District Officersseek guidance2.Past Secretariesrequest support3.Senior Club Membersinvolve themLearn it All
mnRAJU• Be learned• Club Officer Manual– All needed info– Practical wisdom• The constitutions• Parliamentary procedure• ProtocolLearn it All
mnRAJULearning QuizFrom which two of the followingsources can you learn?The DistrictConstitutionThe ClubConstitutionThe RegionConstitutionThe ZoneConstitution
mnRAJUwww.lionsclubs.orgClub Officer’s ManualYour club roster and recordsRobert’s Rules of OrderClub Constitution and by-lawsGuidance QuizWhich of these can give you useful guidance?
mnRAJU Open immediatelyOpen immediately Act promptlyAct promptly Every communicationEvery communication Immediate attentionImmediate attention Earliest replyEarliest reply Appropriate actionAppropriate actionMAIL
mnRAJU Be CourteousBe Courteous Identify yourselfIdentify yourself Be Brief and PreciseBe Brief and Precise Check if you can go onCheck if you can go on Keep stationery readyKeep stationery ready Use silent modeUse silent modeUsing Phone