Lions Club Secretary Responsibilites 2013-2014

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a brief presentation to bring about the responsibilities of lions club secretaries.

a brief presentation to bring about the responsibilities of lions club secretaries.

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  • The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
  • The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
  • The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
  • The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
  • The club secretary has numerous responsibilities. He serves as the liaison between the club and district, and the association. Some of the primary responsibilities include: * Keep and maintain club records (club and board meeting minutes, attendance, committee appointments, elections, member information, and club member accounts) * Submit regular and monthly reports to headquarters * Submit copies of reports, such as the membership and activity reports, to the DG, RC, ZC etc * In cooperation with the treasurer, arrange for the issuance of semi-annual statements to each member for dues and other financial obligations and collect and turn the funds over to the club treasurer and obtain a receipt * Be an active member of the district governor's advisory committee * And deliver, in a timely manner, at the conclusion of your term in office, the general records of the club to your successor.
  • * The Club Constitution & Bylaws and the Club Officer Manual, both available on the LCI website, are the primary resources for you to reference as club secretary. * T he Leadership Resource Center has a Club Secretary Self-Study module that you can view at your leisure. * R eference the Support Center section of "MyLCI" for a detailed explanation.

Transcript

  • 1. Club SecretaryResponsibilitiesCongratulations!!2013-2014 is YOUR year!mnRAJU
  • 2. mnRAJUResponsibilities1. Communicate2. Keep & maintain general club records3. Submit regular monthly reports to LCI4. Update DG/RC/ZC5. Be an active member of DG’s ZAC6. Pass on club records to your successor
  • 3. mnRAJURole QuizThe secretary is not the_____________ of the club.ReportingOfficerLiaisonPresidingOfficerRecordKeeper
  • 4. mnRAJUCommunication1. Effective listening2. Public relations3. Public speaking4. Presenting reports
  • 5. mnRAJUClub Records1. Member roster2. Minutes of meetingsa. Club meetingsb. Board meetings3. Attendance4. Scrap book & photo album5. Committee appointments
  • 6. mnRAJUReports1. Membership reports (WMMR)2. Activity reports3. Quarterly reports4. Annual report
  • 7. mnRAJUUpdate DG/RC/ZC . . .1. Mark copies of your reports2. Send any additional reports as required
  • 8. mnRAJUDG’s ZAC Meeting1. Go along with President, Treasurerand First Vice President2. Offer constructive feedback3. Support district administration
  • 9. mnRAJUMany are willing to teach1.DG/VDGs/DCS/DCT/RC/ZC &District Officersseek guidance2.Past Secretariesrequest support3.Senior Club Membersinvolve themLearn it All
  • 10. mnRAJU• Be learned• Club Officer Manual– All needed info– Practical wisdom• The constitutions• Parliamentary procedure• ProtocolLearn it All
  • 11. mnRAJULearning QuizFrom which two of the followingsources can you learn?The DistrictConstitutionThe ClubConstitutionThe RegionConstitutionThe ZoneConstitution
  • 12. mnRAJUwww.lionsclubs.orgClub Officer’s ManualYour club roster and recordsRobert’s Rules of OrderClub Constitution and by-lawsGuidance QuizWhich of these can give you useful guidance?
  • 13. mnRAJU Open immediatelyOpen immediately Act promptlyAct promptly Every communicationEvery communication Immediate attentionImmediate attention Earliest replyEarliest reply Appropriate actionAppropriate actionMAIL
  • 14. mnRAJU Be CourteousBe Courteous Identify yourselfIdentify yourself Be Brief and PreciseBe Brief and Precise Check if you can go onCheck if you can go on Keep stationery readyKeep stationery ready Use silent modeUse silent modeUsing Phone
  • 15. mnRAJUClub Officers – TeamworkwebinarCLUBSECRETARYSELF-STUDYMODULEClub SecretaryResources
  • 16. mnRAJUSecretary –ResponsibilitiesQuestions
  • 17. mnRAJUYOURREWARDS Legacy Satisfaction Leadership Enhanced skillsRegion/district/multiple/Internationalawards
  • 18. mnRAJUthis slideshow is available atwww.authorstream.com/tag/lionnagarajuwww.slideshare.net/lionnagarajuwrite to me atlionnagaraju@gmail.com