Effective PowerPoint<br />By : Prannoyk.k<br />Linel Dias<br />
Topics to be Covered<br />Introduction<br />Five mistakes<br />How to make effective presentations<br />Avoiding pitfalls ...
Too much information!!!!<br />MISTAKE  1<br />
Slide Structure - Bad<br />This page contains too many words for a presentation slide.  It is not written in point form, m...
Slide Structure – Good<br />Show one point at a time:<br />Will help audience concentrate on what you are saying<br />Will...
Not enough visuals<br />(BORED)<br />MISTAKE  2<br />
Horrible Quality…<br />MISTAKE  3<br />
Most experts say:<br />An outstanding 1-hour presentation takes 30 hours or more of preparation time.<br />
All over the place<br />MISTAKE  4<br />
bulletpoints<br />kill<br />presentations.<br />
how effective is this presentation?<br />
Keep It Short<br />                                     &  Simple.<br />
Lack of preparation<br />MISTAKE  5<br />
don’t be afraidof white space.<br />
…or bluespace.<br />
how effective is this presentation?<br />
ask for permission<br />
upgrade your software.<br />
it’s okayto take shortcuts.<br />
useful short-keys<br /> ctrl<br /> A <br /> f2 <br /> Select all <br /> Select text <br /> esc <br /> ctrl<br /> C <br /> ...
and savelots of this<br />
Aaah! I forgot to grab that very important thing I was supposed to grab!<br />running late ?<br />
(every secondcounts.)<br />
animations can create motion & continue ideas<br />but don’t overdo it.<br />
Introduction<br />Good morning and thank you for letting me be here.<br />Today I’m going to talk to you about using Micro...
Making PowerPoint Slides<br />Avoiding the Pitfalls of Bad Slides<br />Outline<br />Make your 1st or 2nd slide an outline ...
Slide Structure – Good<br />Use 1-2 slides per minute of your presentation<br />Write in point form, not complete sentence...
Slide Structure - Bad<br />Do not use distracting animation<br />Do not go overboard with the animation<br />Be consistent...
Fonts - Good<br />Use at least an 18-point font<br />Use different size fonts for main points and secondary points<br />th...
Fonts - Bad<br />If you use a small font, your audience won’t be able to read what you have written<br />CAPITALIZE ONLY W...
Colour - Good<br />Use a colour of font that contrasts sharply with the background<br />Ex: blue font on white background<...
Colour - Bad<br />Using a font colour that does not contrast with the background colour is hard to read <br />Using colour...
Background – Bad<br />Avoid backgrounds that are distracting or difficult to read from<br />Always be consistent with the ...
Graphs - Good<br />Use graphs rather than just charts and words<br />Data in graphs is easier to comprehend & retain than ...
Graphs - Good<br />
Graphs - Bad<br />
Graphs - Bad<br />Minor gridlines are unnecessary<br />Font is too small<br />Colours are illogical<br />Title is missing<...
Falling Leaves Observed<br />
Falling Leaves in Millions<br />
Spelling and Grammar<br />Proof your slides for:<br />speling mistakes<br />the use of of repeated words<br />grammatical ...
Conclusion<br />Use an effective and strong closing<br />Your audience is likely to remember your last words<br />Use a co...
Questions??<br />End your presentation with a simple question slide to:<br />Invite your audience to ask questions<br />Pr...
Regarding<br />opyright:<br />
Open For Queries <br />
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  • It’s best to avoid trouble in that area. Cite your sources, ask permission, or…
  • So the next time you’re running late (like I was this morning),And you forget to bring that important thing (like I did this morning),And you still have finishing touches to add to your presentation (like I did this morning),You start to realize…
  • Every second counts…
  • A word on copyright…
  • how to make an effective ppt

    1. 1. Effective PowerPoint<br />By : Prannoyk.k<br />Linel Dias<br />
    2. 2. Topics to be Covered<br />Introduction<br />Five mistakes<br />How to make effective presentations<br />Avoiding pitfalls <br />
    3. 3.
    4. 4.
    5. 5.
    6. 6.
    7. 7.
    8. 8.
    9. 9.
    10. 10.
    11. 11. Too much information!!!!<br />MISTAKE 1<br />
    12. 12. Slide Structure - Bad<br />This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.<br />
    13. 13. Slide Structure – Good<br />Show one point at a time:<br />Will help audience concentrate on what you are saying<br />Will prevent audience from reading ahead<br />Will help you keep your presentation focused<br />
    14. 14. Not enough visuals<br />(BORED)<br />MISTAKE 2<br />
    15. 15.
    16. 16. Horrible Quality…<br />MISTAKE 3<br />
    17. 17.
    18. 18.
    19. 19.
    20. 20.
    21. 21. Most experts say:<br />An outstanding 1-hour presentation takes 30 hours or more of preparation time.<br />
    22. 22. All over the place<br />MISTAKE 4<br />
    23. 23. bulletpoints<br />kill<br />presentations.<br />
    24. 24. how effective is this presentation?<br />
    25. 25. Keep It Short<br /> & Simple.<br />
    26. 26. Lack of preparation<br />MISTAKE 5<br />
    27. 27.
    28. 28.
    29. 29.
    30. 30.
    31. 31.
    32. 32.
    33. 33.
    34. 34. don’t be afraidof white space.<br />
    35. 35. …or bluespace.<br />
    36. 36. how effective is this presentation?<br />
    37. 37. ask for permission<br />
    38. 38. upgrade your software.<br />
    39. 39. it’s okayto take shortcuts.<br />
    40. 40. useful short-keys<br /> ctrl<br /> A <br /> f2 <br /> Select all <br /> Select text <br /> esc <br /> ctrl<br /> C <br /> Copy <br /> Escape<br /> ctrl<br /> V <br /> fn<br />prt sc <br /> Paste <br /> Print screen <br /> shift <br />enter<br /> ‘Line break’<br /> ctrl<br /> Z <br /> Undo <br /> ctrl<br /> Y <br /> Re-do <br /> ctrl<br /> S <br /> Save <br />40<br />40<br />
    41. 41. and savelots of this<br />
    42. 42. Aaah! I forgot to grab that very important thing I was supposed to grab!<br />running late ?<br />
    43. 43. (every secondcounts.)<br />
    44. 44. animations can create motion & continue ideas<br />but don’t overdo it.<br />
    45. 45. Introduction<br />Good morning and thank you for letting me be here.<br />Today I’m going to talk to you about using Microsoft PowerPoint.<br />I’ll give you 10 tips that I’ve collected which are helpful for me, and might be just as helpful for you.<br />
    46. 46. Making PowerPoint Slides<br />Avoiding the Pitfalls of Bad Slides<br />Outline<br />Make your 1st or 2nd slide an outline of your presentation<br />Ex: as we have done in the beginning<br />Follow the order of your outline for the rest of the presentation<br />Only place main points on the outline slide<br />Ex: Use the titles of each slide as main points<br />
    47. 47. Slide Structure – Good<br />Use 1-2 slides per minute of your presentation<br />Write in point form, not complete sentences<br />Include 4-5 points per slide<br />Avoid wordiness: use key words and phrases only<br />
    48. 48. Slide Structure - Bad<br />Do not use distracting animation<br />Do not go overboard with the animation<br />Be consistent with the animation that you use<br />
    49. 49. Fonts - Good<br />Use at least an 18-point font<br />Use different size fonts for main points and secondary points<br />this font is 24-point, the main point font is 28-point, and the title font is 36-point<br />Use a standard font like Times New Roman or Arial<br />
    50. 50. Fonts - Bad<br />If you use a small font, your audience won’t be able to read what you have written<br />CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ<br />Don’t use a complicated font<br />
    51. 51. Colour - Good<br />Use a colour of font that contrasts sharply with the background<br />Ex: blue font on white background<br />Use colour to reinforce the logic of your structure<br />Ex: light blue title and dark blue text<br />Use colour to emphasize a point<br />But only use this occasionally<br />
    52. 52. Colour - Bad<br />Using a font colour that does not contrast with the background colour is hard to read <br />Using colour for decoration is distracting and annoying.<br />Using a different colour for each point is unnecessary<br />Using a different colour for secondary points is also unnecessary<br />Trying tobe creativecan alsobe bad<br />
    53. 53. Background – Bad<br />Avoid backgrounds that are distracting or difficult to read from<br />Always be consistent with the background that you use<br />
    54. 54. Graphs - Good<br />Use graphs rather than just charts and words<br />Data in graphs is easier to comprehend & retain than is raw data<br />Trends are easier to visualize in graph form<br />Always title your graphs<br />
    55. 55. Graphs - Good<br />
    56. 56. Graphs - Bad<br />
    57. 57. Graphs - Bad<br />Minor gridlines are unnecessary<br />Font is too small<br />Colours are illogical<br />Title is missing<br />Shading is distracting<br />
    58. 58. Falling Leaves Observed<br />
    59. 59. Falling Leaves in Millions<br />
    60. 60. Spelling and Grammar<br />Proof your slides for:<br />speling mistakes<br />the use of of repeated words<br />grammatical errors you might have make <br />If English is not your first language, please have someone else check your presentation!<br />
    61. 61. Conclusion<br />Use an effective and strong closing<br />Your audience is likely to remember your last words<br />Use a conclusion slide to:<br />Summarize the main points of your presentation<br />Suggest future avenues of research<br />
    62. 62. Questions??<br />End your presentation with a simple question slide to:<br />Invite your audience to ask questions<br />Provide a visual aid during question period<br />Avoid ending a presentation abruptly<br />
    63. 63. Regarding<br />opyright:<br />
    64. 64. Open For Queries <br />
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