CK ConsultancyTimeManagementLearning Partner: Carlina Patuwo
Characteristics of Time     Time is a scarce/limited commodity     Time cannot be bought or exchanged or                ...
What is TimeManagement ? Time management is about  managing your day effectively  so you can achieve all that you  want t...
Why SecretaryNeeds To ManageHer TimeBecause: Wasting time causes stress Managing time improves   productivity Managing ...
Time                                                                      Management                                      ...
Common Problems                                                                        I am BUSY                         ...
Time Management Barriers                                                                             Identify Time Managem...
Setting The                                                                             Priorities                        ...
Steven R. Covey MatrixUrgent – Important Matrix Urgent: An activity that you or others feel requires immediate  attention...
Setting Priorities                                                        + Urgent- Important                             ...
At the heart of time     management is an important            shift in focus:    Concentrate on Results, NOT on          ...
Procrastination                                                                            Procrastination is the habit o...
Why Do We Really                                       Procrastinate?                                                     ...
Questions?Feb 2012   @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved            14
Thank You & Good Luck                           For further information, please don’t hesitate to call:                   ...
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8. time management

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8. time management

  1. 1. CK ConsultancyTimeManagementLearning Partner: Carlina Patuwo
  2. 2. Characteristics of Time Time is a scarce/limited commodity Time cannot be bought or exchanged or What is Time? rented  A dimension within Un-storable: Time cannot be saved or stored which things change It is impossible to increase or decrease time  The medium through which goals are Invariable: The passage of time is constant accomplished Irrevocable: Time cannot be recalled  Time can not be Universal: Time is equal for all people managed, we can only manage ourselves Indivisible: Time is life  Those who do not take the time to do something right, must make the time to do it overFeb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 2
  3. 3. What is TimeManagement ? Time management is about managing your day effectively so you can achieve all that you want to achieve. Doing the Right job right (Effective) and not doing the job/thing right (Efficiency/Efficient) The more hour people work, the more time they assume they have to finish. Feb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 3
  4. 4. Why SecretaryNeeds To ManageHer TimeBecause: Wasting time causes stress Managing time improves productivity Managing time improves your quality of lifeFeb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 4
  5. 5. Time Management Tools  Costing Your Time - finding out how much your time is worth  Deciding Work Priorities – making sure you concentrate on the right things  Activity Logs – checking how you really spend your time  Prioritized To Do Lists - tackling the right tasks first  Effective Scheduling – planning to make the best use of your timeFeb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 5
  6. 6. Common Problems  I am BUSY  I do not have time  I am not happy with my life  I do not feel I have achieved anything this year  I do not have control on my life  I wish I have more than 24 hours per day, so that I can get more things doneFeb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 6
  7. 7. Time Management Barriers Identify Time Management Barriers and Dealing with Time Wasters  Efficiency  Overwhelm  Interruptions  Prioritizing  Setting LimitsFeb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 7
  8. 8. Setting The Priorities Concentrates on three areas:  Clarifying what you enjoy,  Understanding what your strengths, and weaknesses are, and  Working out both what your job is and what constitutes excellent performance.Feb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 8
  9. 9. Steven R. Covey MatrixUrgent – Important Matrix Urgent: An activity that you or others feel requires immediate attention. Important: An activity that you find valuable and that contributes to your mission, values, and high-priority goals. Urgent Not Urgent Important Important NotFeb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 9
  10. 10. Setting Priorities + Urgent- Important + Important - Urgent Feb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 10
  11. 11. At the heart of time management is an important shift in focus: Concentrate on Results, NOT on Being Busy.Feb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 11
  12. 12. Procrastination  Procrastination is the habit of postponing an important task or activity endlessly without any reason.  Procrastination leads to • Wasted Time • Missed Opportunities • Poor Performance • Self-Depreciation • Increased StressFeb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 12
  13. 13. Why Do We Really Procrastinate? Because ..  Stress and Anxiety  Difficulty Concentrating  Negative Beliefs  Fear of Failure  Boring Tasks  Unrealistic Expectations/Perfectionism  Poor Time Management  Preoccupation with Personal ProblemsFeb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 13
  14. 14. Questions?Feb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 14
  15. 15. Thank You & Good Luck For further information, please don’t hesitate to call: CK CONSULTANCY (E) ckconsultancy.training@gmail.comFeb 2012 @CK CONSULTANCY | To Be A Smart Secretary | All rights reserved 15

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