WHAT IS AN AGENDA ?
Agenda is a document that outlines the contents for
the upcoming meeting.
It is usually sent along with the notice of the
Meetings run more effectively if everyone knows
where the meeting is to be held, what is to be
discussed and the start and finish time. It is good
practice to send out an Agenda at least a week
FUNCTIONS OF AGENDA
• It forces the meeting leader or group to think out what need
to be accomplished.
• It provides a blueprint or path for the meeting to follow.
• It reminds people of what there is left to cover if time gets
to be an issue.
Purpose of Meeting Agendas
The main purpose of meeting agendas is to keep
the meeting focused.
The agenda is basically an outline of all topics
that need to be covered during the course of the
meeting. In addition, there is typically a set
amount of time in which to cover each topic in
order to have a more productive, faster meeting.
When given in advance, meeting participants
have time to prepare any questions or comments
before the meeting.
FORM OF AGENDA:
The Agenda is usually headed with the date, time and
location of the meeting, by a series of points outlining
the order of the meeting.
Welcome / Open meeting.
Approve minutes of the previous meeting.
Matters arising from the previous meeting.
A list of specific points to be discussed.
Arrange / announce details of the next meeting.
Tea and Biscuits.
Points on a AGENDA may include
Name of club and venue of meeting.
Meeting of Management committee.
Date of meeting
Attendance – Names of all committee members in attendance
Minutes of the previous meeting
Moved that the minutes of the meeting held (date) be confirmed as a
SAMPLE OF AN AGENDA:
The next Imperial-Infosys meeting of the Board of Directors will
take place on Monday, 18th May, 2014 at 11 a.m. in the conference
1. Minutes of the last meeting.
2. Matters arising for the minutes.
3. Financial irregularities in Patan branch.
4. Reorganization of work in Ahmedabad branch.
5. Any other business.
6. Date of Next Meeting.