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Module 4 of my training "Quick start with Office 2007". Based on materials from Office Online.

Module 4 of my training "Quick start with Office 2007". Based on materials from Office Online.

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Office04 Presentation Transcript

  • 1. Module 4 Microsoft Office Excel: Where is my favorite commands?
  • 2. Overview  New document view modes  Printing documents  Enter, format, and edit data  Changes in diagraming  New features related to data analisys  Macros  Protecting documents and collaboration
  • 3. Lesson 1 Quick start  Where is my favorite commands?  New document view modes  Printing documents  Enter, format, and edit data
  • 4. The Ribbon™  Tabs, groups and commands  Which commands are located at the Home tab?
  • 5. Where is my favorite commands? Tip: try Interactive XXX 2003 to XXX 2007 Command Reference  Word  Excel  PowerPoint  Outllok  Access http://office.microsoft.com/
  • 6. Where is my favorite commands?  Download 'get started' training for Office 2007  New tab with free video demos, interactive guides, and online training courses  how the Office 2007 programs work  where the Office 2003 commands and buttons appear in the Office 2007 programs
  • 7. Where is my favorite commands?  Search Commands add-in by Microsoft Office Labs  Works with Word, Excel and PowerPoint  search command you need with your own words  includes Guided Help
  • 8. Page Layout View New document view mode – Page Layout View  Similar to Print Layout mode in Word  It’s simple to set page margins  It’s simple to add header and footer  Lets you see all the problems BEFORE printing  No more print preview!
  • 9. Page Layout View You can press Page Layout View in the View tab 1 Column labels Tip: try to click 2 Row labels between page edge and horizontal ruler 3 Margin Rulers
  • 10. Add headers and footers  To add a header, in Page Layout view, click in the "Click to add header" area. The Header & Footer Tools and the Design tab appear at the top of the Ribbon
  • 11. Freeze panes  You can freeze some rows or columns in the current document  Typical usage: you can freeze column labels as shown on the picture
  • 12. Freeze panes 1 Typical scenarios  Select row if you want to split sheet below  Select column if you want to split sheet on the right  Select cell if you want to split sheet on the right AND below 2 Click Freeze Panels in Window group on the View tab Note: Freeze Panels is renamed to Unfreeze Panels when you use it
  • 13. Split document 1 To split your document use vertical and horizontal splitting markers 2 Your mouse pointer will be changed to black two-directional arrow. Just drag splitting markers to position you want 3 Double click on the splitting line will remove it. You also can just drag this lines to window edges
  • 14. Ready to print?  Use Page Layout tab and Page Layout View  Common tasks:  Set print area  Add headers and footers (Insert tab, Text group, Header & Footer)  Print titles on every page (Print Titles)  Change paper orientation  Set margins  Change page breaks (Page Break Preview mode)
  • 15. Ready to print? Tip: See Office Online for details http://office.microsoft.com/ru-ru/excel/HA101983101049.aspx
  • 16. Yes, I“m ready!  Print command in the Microsoft Office Button menu  You can print all sheets, one or some of sheets, selected part of sheet
  • 17. Print Area  Use this command to print only specified area on the sheet (Page Layout tab, Page Setup group, Print Area).  Go here for details  And here: http://www.intuit.ru/department/office/msexcel2007/15/
  • 18. Format and edit data  Format data and edit data by using commands in groups on the Home tab
  • 19. How to clear formats  Clear command in Editing group on the Home tab
  • 20. Date and Time Text has are left- aligned Date and numbers are right-aligned  Valid dates are : 16/7/2009, 16.7.2009, 16-Июль-2009  Valid time: 21:00, 2:00 p, 1:00 a  Tip: Try CTRL+; to enter current date and CTRL+SHIFT+; to enter current time
  • 21. Numbers Date and numbers are right-aligned  To enter fractions try 1 1/8  Enter zero if you want to enter fraction part only. For example: 0 1/4. 1/4 without zero will be interpreted as date (April 1)  (100) is equal to -100
  • 22. Quick data entry  Tip: look at smart tags!
  • 23. Quick data entry  Fill command from Editing group on the Home tab  Fill series
  • 24. Custom lists Common lists for everyday usage
  • 25. Custom lists
  • 26. Custom lists
  • 27. Lesson 2 Advanced topics  Changes in diagraming  New features related to data analisys  Macros  Protecting documents and collaboration
  • 28. How to create Chart?  Select any cell inside your data diapason and press F11  Chart will be created automatically  Legend  Labels, etc
  • 29. How to create Chart?  No more Chart Wizard!  Try commands on the Insert tab
  • 30. Charts types
  • 31. Chart Tools  You can see them only if you have selected chart!
  • 32. Adding Titles
  • 33. Switch Rows and Columns Visualize your data another way! It’s better to do it with a copy of created chart to compare different data representation
  • 34. Select source data
  • 35. Other options
  • 36. Other options
  • 37. Pivot Tables  No more Pivot Tables and Chart Wizard  Try Alt, D, P  Add Wizard button on the Quick Access Toolbar
  • 38. Pivot Table Basics 1 Layout area 2 Pivot Table Field List
  • 39. How to make Pivot Table  Do you have a questions in you mind?  For example: Sales by salesperson  Need more? Ask your trainer!
  • 40. How about drag’n’drop?  Change layout  Change fields order  Creating report filter
  • 41. Pivot Chart
  • 42. Pivot Chart
  • 43. Auto format
  • 44. Data Analysis  Data tab  What-If Analysis in Data Tools group  Goal Seek  Data Table  Solver  Needto activate via Excel options dialog (Add-Ins tab)  Data Validation
  • 45. Conditional formatting
  • 46. Conditional formatting
  • 47. Conditional formatting
  • 48. Conditional formatting  More Rules command
  • 49. Conditional formatting  Rules management
  • 50. Conditional formatting  How to clear formats
  • 51. How to get external data
  • 52. Microsoft Access
  • 53. Web query
  • 54. Data Tables instead the lists
  • 55. Macros  New file format – xlsm  Personal macro book C:Program FilesMicrosoft OfficeOffice12XLSTART  Absolute or relative references?
  • 56. Macros
  • 57. Macros
  • 58. Macros
  • 59. Macros
  • 60. Macros
  • 61. How to create button for macros
  • 62. How to create button for macros
  • 63. Saving your work
  • 64. Protecting your document  Three level protection:  Protect your file  Protect cells  Protect structure of your workbook and windows  Note: you CAN’T recover lost passwords!
  • 65. How to protect your file
  • 66. How to protect cells
  • 67. How to protect sheet
  • 68. How to protect book
  • 69. Collaboration
  • 70. Collaboration
  • 71. Collaboration  Note: A lot of changes are not tracked!  Use Microsoft SharePoint technologies for better results
  • 72. Office Live Workspaces  Work with your documents everywhere!  Share your files with your colleagues!  http://workspace.office.live.com/
  • 73. Practice (30 min)  Start Microsoft Excel  Try to enter different kinds of data  Try new Layout View mode  Try to create chart  Try to create Pivot Table  Try some data analisys
  • 74. Review  New document view modes  Printing documents  Enter, format, and edit data  Changes in diagraming  Pivot Tables  Data analysis  Macros  Protecting documents and collaboration
  • 75. Questions?