If you roll your data over from the previous year, your volunteers will have the option to update their data rather than register again. See the red “click here”? That sentence reads “If you have previously registered as a Volunteer click here”
If a volunteer or learner clicks on that red “click here” they would enter some information about themselves in order to confirm that their info is in the system.
If they are in the system, it gives them an option to update their information.
If they choose yes, the system doesn’t display their information due to privacy and confidentiality restrictions, but it does allow them to update their info. If a field is left blank, VBS tools uses the information supplied previously.
After they have completed the registration, VBS tools will tell them that they will get an email once the church confirms their registration.
If you import your data from a previous year, you do have to “match” the registrants by going to the volunteer or learner approval page. If registrants have updated their data from a previous year, you “match” them to get them into your current list of registered learners or volunteers.
When you click “learner approval” you’ll get a list of learners who you are able to match to the previous year’s records. To match them, click on Match.
Once you click match, you see the info that will help you know if this learner or volunteer is a match from a previous year.
VBS Tools Online 2011 Presentation
VBS Tools Online<br />
What we’ll talk about<br />VBS Tools Online overview<br />VBS websites and social media<br />
Web application designed to help churches organize their VBS program<br />Includes customizable website and online registration forms for VBS participants and volunteers<br />VBS Tools Online<br />
Provides tools to organize departments, classes, participants, volunteers, and rotations<br />Reporting tools provide easy access to daily attendance sheets, allergy and emergency contact information, and more, plus custom reporting options<br />VBS Tools Online<br />
You can import previous year’s data when you purchase for the next year.<br />VBS Tools Online 2011 launches on February 1st.<br />Cost is $29.99 for the year – February to December 1.<br />Online support, or call LifeWay’s customer service number (1-800-458-2772)<br />VBS Tools Online<br />