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The Emerald Office: Eco-Friendly Workforce Strategies Kendall College May 18, 2009
Kyra Cavanaugh <ul><li>President, Life Meets Work --a consultancy and online community that helps organizations drive bott...
Goals for this workshop <ul><li>My goal: </li></ul><ul><li>To demonstrate how flexible workforce strategies support green ...
Going Green & Corporate Sustainability  <ul><li>Green: </li></ul><ul><li>Reduce consumption </li></ul><ul><li>Reduce envir...
Alternative Workforce Strategies <ul><li>Alternative Workforce Strategies (AWS) = Flexible Work </li></ul><ul><li>Part-tim...
Impact of alternative workforce strategies <ul><li>AWS significantly impacts the environment: </li></ul><ul><li>Telecommut...
Impact of alternative workforce strategies <ul><li>AWS significantly impacts the environment: </li></ul><ul><li>Telecommut...
Impact of alternative workforce strategies <ul><li>AWS significantly impacts the environment: </li></ul><ul><li>Less comme...
Case Studies <ul><li>State of Utah </li></ul><ul><li>Implemented a four-day workweek in Summer, 2008 </li></ul><ul><li>Cut...
<ul><li>Sun Microsystems’ Open Work program </li></ul><ul><li>14 year old program </li></ul><ul><li>Over 56% of workforce ...
AWS sustains corporate performance <ul><li>Ten ways: </li></ul><ul><li>Increased productivity </li></ul><ul><li>Increased ...
AWS sustains corporate performance <ul><li>60% of teleworkers are less likely to look for another job.  </li></ul><ul><li>...
Challenges <ul><li>Getting management buy-in </li></ul><ul><ul><li>Both C-suite and middle management </li></ul></ul><ul><...
<ul><li>Don’t tell people how to do things, tell them what to do and let them surprise you with their results. </li></ul><...
Setting up a flexible work team <ul><li>Two ways to do it: </li></ul><ul><li>Approach A: </li></ul><ul><li>Create a propos...
Managing a flexible work team <ul><li>Key Components: </li></ul><ul><li>Execute a Virtual Teams Agreement </li></ul><ul><l...
Offer for today’s attendees <ul><li>Flexible work consultation </li></ul><ul><li>Drop your card with Kyra after the event ...
Research <ul><li>From Workplace to Anyplace ,  WWF with a grant from Microsoft Corporation, 2009 http://www.worldwildlife....
Additional Resources <ul><li>Co-working sites:  </li></ul><ul><ul><li>See list at blog.coworking.info </li></ul></ul><ul><...
Contact Us <ul><li>Kyra Cavanaugh </li></ul><ul><li>President, Life Meets Work </li></ul><ul><li>lifemeetswork.com </li></...
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Eco Friendly Workplace Handouts

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  1. 1. The Emerald Office: Eco-Friendly Workforce Strategies Kendall College May 18, 2009
  2. 2. Kyra Cavanaugh <ul><li>President, Life Meets Work --a consultancy and online community that helps organizations drive bottom line results by implementing and optimizing flexible workforce strategies. </li></ul><ul><li>Flexible worker for last 10 years (telecommuting, part-time, contract, compressed work weeks). </li></ul><ul><li>Currently manages a virtual team. </li></ul><ul><li>Career in consumer packaged goods for nearly 20 years: Quaker, Keebler, Dominick’s Finer Foods, Willard Bishop Consulting </li></ul><ul><li>Member of Workplace Excellence Committee, Chicagoland Chamber of Commerce, and spearheading flexible workforce project with the Women’s Bureau, U.S. Department of Labor. </li></ul><ul><li>Speaker at upcoming 2009 Illinois State SHRM Conference and recently honored as a finalist in the AWLP Work-Life Rising Star awards. </li></ul>©Life Meets Work, 2009
  3. 3. Goals for this workshop <ul><li>My goal: </li></ul><ul><li>To demonstrate how flexible workforce strategies support green and corporate sustainability goals </li></ul><ul><li>To discuss practical ways to implement and optimize flex work programs </li></ul><ul><li>What is your goal for today? </li></ul>©Life Meets Work, 2009
  4. 4. Going Green & Corporate Sustainability <ul><li>Green: </li></ul><ul><li>Reduce consumption </li></ul><ul><li>Reduce environmental footprint </li></ul><ul><li>Make better choices </li></ul><ul><li>Corporate Sustainability: </li></ul><ul><li>Goes beyond environmental to social and governance policies </li></ul><ul><li>Short term earnings gains aren’t enough, must act in ways that benefit the community, shareholders, employees and the environment for long term survival </li></ul><ul><li>Outperformed the stock market average by 25% from 2005-2007.* </li></ul><ul><li>72% outperformed their peers during the same period.* </li></ul>©Life Meets Work, 2009 *Goldman Sachs, 2007
  5. 5. Alternative Workforce Strategies <ul><li>Alternative Workforce Strategies (AWS) = Flexible Work </li></ul><ul><li>Part-time </li></ul><ul><li>Condensed workweeks </li></ul><ul><li>Teleworking </li></ul><ul><li>Alternative Shift Scheduling </li></ul><ul><li>Flex start and end times </li></ul><ul><li>Summer hours </li></ul><ul><li>Job sharing </li></ul>©Life Meets Work, 2009
  6. 6. Impact of alternative workforce strategies <ul><li>AWS significantly impacts the environment: </li></ul><ul><li>Telecommuting reduces: </li></ul><ul><ul><li>CO2 emissions </li></ul></ul><ul><ul><ul><li>Reduction of 2 metric tons/worker/yr* </li></ul></ul></ul><ul><ul><ul><li>50 million teleworkers could save 100M metric tons** </li></ul></ul></ul><ul><ul><li>Fossil fuel consumption </li></ul></ul><ul><ul><ul><li>Reduction in daily vehicle traffic by 53-77%*** </li></ul></ul></ul><ul><ul><ul><li>Avg teleworker saves $870/yr on gas* </li></ul></ul></ul><ul><ul><ul><li>50 million teleworkers could save 587M barrels of oil** </li></ul></ul></ul><ul><ul><li>Use of commercial real estate </li></ul></ul>©Life Meets Work, 2009 *Sun Microsystems, 2008 **Study by Undress4success.com ***ITIF, 2009
  7. 7. Impact of alternative workforce strategies <ul><li>AWS significantly impacts the environment: </li></ul><ul><li>Telecommuting reduces: </li></ul><ul><ul><li>Automobile replacement cycle </li></ul></ul><ul><ul><ul><li>Avg teleworker saves $906/yr in car wear and tear* </li></ul></ul></ul><ul><ul><li>Traffic congestion </li></ul></ul><ul><ul><ul><li>Enables more efficient trucking system which lowers emissions and delivery costs </li></ul></ul></ul><ul><li>“ Reduced travel” policies: </li></ul><ul><ul><li>Virtual Meetings-teleconferencing/webconferencing </li></ul></ul><ul><ul><li>Worldwide reduction of more than 3B tons of CO2 emissions could be result of virtual meetings and telework alone by 2050*** </li></ul></ul>©Life Meets Work, 2009 *Sun Microsystems, 2008 ***WWF, 2009
  8. 8. Impact of alternative workforce strategies <ul><li>AWS significantly impacts the environment: </li></ul><ul><li>Less commercial real estate reduces: </li></ul><ul><ul><li>Raw materials (lumber, metals, etc) </li></ul></ul><ul><ul><li>Energy consumption: </li></ul></ul><ul><ul><ul><li>Savings of 5400 kwh/year for someone working 2.1 days from home </li></ul></ul></ul><ul><ul><li>Water consumption </li></ul></ul><ul><ul><li>CO2 emissions </li></ul></ul><ul><ul><li>Waste </li></ul></ul>©Life Meets Work, 2009
  9. 9. Case Studies <ul><li>State of Utah </li></ul><ul><li>Implemented a four-day workweek in Summer, 2008 </li></ul><ul><li>Cut energy use by 13% across 900 govt office buildings </li></ul><ul><li>Now energy specialists are looking for inefficiencies to save more </li></ul><ul><li>Challenge: how to turn massive HVAC systems off on Fridays </li></ul><ul><li>Fairfax, Virginia </li></ul><ul><li>Increased to 20% of Fairfax public employees using AWS and reduced traffic in the county by 6% </li></ul><ul><li>Microsoft </li></ul><ul><li>Reduced business travel by 10% per employee in 2008 </li></ul><ul><li>Saved $92M and 17,000 metric tons of CO2 </li></ul>©Life Meets Work, 2009
  10. 10. <ul><li>Sun Microsystems’ Open Work program </li></ul><ul><li>14 year old program </li></ul><ul><li>Over 56% of workforce works away at least 2 days/wk </li></ul><ul><li>Reduced real estate holdings 15% in 2007 </li></ul><ul><li>Saves over $70M/yr in real estate costs, </li></ul><ul><li>Reduced 31,000 tons of greenhouse gases (23%) between 2002-2007 </li></ul><ul><li>Wants to reduce another 20% by 2015 </li></ul><ul><li>60% of time spent commuting is now given back in the form of work </li></ul><ul><li>Telecommuters score higher on performance ratings than onsite peers </li></ul><ul><li>85% of employees would recommend Sun as an employer </li></ul>Case Studies ©Life Meets Work, 2009
  11. 11. AWS sustains corporate performance <ul><li>Ten ways: </li></ul><ul><li>Increased productivity </li></ul><ul><li>Increased customer satisfaction/retention and service levels </li></ul><ul><li>Increased employee retention/engagement </li></ul><ul><li>Reduced absenteeism rates </li></ul><ul><li>“ Employer of Choice” recruitment and retention strategy </li></ul><ul><li>Employees closer to customer locations </li></ul><ul><li>Disability accommodation </li></ul><ul><li>Supports work/life initiatives </li></ul><ul><li>Business continuity/disaster planning </li></ul><ul><li>Supports community by offering flexibility for working caregivers </li></ul>©Life Meets Work, 2009
  12. 12. AWS sustains corporate performance <ul><li>60% of teleworkers are less likely to look for another job. </li></ul><ul><li> --2008 Clean Air Campaign study </li></ul><ul><li>87% of employees and managers agreed telecommuters’ productivity improved or stayed the same. </li></ul><ul><li>--2008 Study by National Science Foundation </li></ul><ul><li>Teleworkers were more engaged and had more favorable opinions of senior management. </li></ul><ul><li> --2008 study of 10,000 workers by Kenexa Research Institute </li></ul>©Life Meets Work, 2009
  13. 13. Challenges <ul><li>Getting management buy-in </li></ul><ul><ul><li>Both C-suite and middle management </li></ul></ul><ul><li>Training managers </li></ul><ul><ul><li>Skills are the same for flex or onsite teams, but requires training to improve </li></ul></ul><ul><li>Changing tradition </li></ul><ul><ul><li>Managers learned to manage this way and resist change </li></ul></ul><ul><li>Adapting to performance management </li></ul><ul><ul><li>It’s about “what” work gets done, not “how” it gets done </li></ul></ul><ul><li>Investing in technology and training </li></ul><ul><ul><li>Not all employees are tech-savvy </li></ul></ul><ul><ul><li>Systems and infrastructure may require investment </li></ul></ul>©Life Meets Work, 2009
  14. 14. <ul><li>Don’t tell people how to do things, tell them what to do and let them surprise you with their results. </li></ul><ul><li>George S. Patton </li></ul>©Life Meets Work, 2009
  15. 15. Setting up a flexible work team <ul><li>Two ways to do it: </li></ul><ul><li>Approach A: </li></ul><ul><li>Create a proposal and offers flexible work options to eligible team members. </li></ul><ul><li>Offer a pilot program for 3 to 6 months with an evaluation, and option for ongoing arrangement. </li></ul><ul><li>Approach B: </li></ul><ul><li>Allow entire organization, department, team to work flexibly. </li></ul><ul><li>Team establishes and agrees to rules and </li></ul><ul><li>signs a Virtual Work Agreement that is reviewed and renewed every six months. </li></ul>©Life Meets Work, 2009
  16. 16. Managing a flexible work team <ul><li>Key Components: </li></ul><ul><li>Execute a Virtual Teams Agreement </li></ul><ul><li>Realize management style influences outcome </li></ul><ul><li>Create a sense of place </li></ul><ul><li>Communicate deliberately </li></ul><ul><li>Set goals and track performance </li></ul><ul><li>Choose the right people </li></ul>©Life Meets Work, 2009
  17. 17. Offer for today’s attendees <ul><li>Flexible work consultation </li></ul><ul><li>Drop your card with Kyra after the event today. </li></ul><ul><li>Schedule free one-hour phone consultation with Kyra Cavanaugh, Flexible Workplace Expert and President of Life Meets Work by June 1, 2009  </li></ul><ul><li>We'll discuss your workforce challenges and opportunities, the current state of your flex work program, or your interest in starting one.  </li></ul><ul><li>At the end, you'll walk away with at least three pieces of actionable advice and no further obligation.  </li></ul><ul><li>Just call 888-462-5691 or email [email_address] </li></ul>©Life Meets Work, 2009
  18. 18. Research <ul><li>From Workplace to Anyplace , WWF with a grant from Microsoft Corporation, 2009 http://www.worldwildlife.org/who/media/press/2009/WWFBinaryitem11939.pdf </li></ul><ul><li>Improving Quality of Life Through Telecommuting, ITIF, 2009 </li></ul><ul><li>http://www.itif.org/files/Telecommuting.pdf </li></ul><ul><li>A New Mindset for Corporate Sustainability , 2007 </li></ul><ul><li>http://www.biggerthinking.com/docs/en/a_new_mindset_white_paper.pdf </li></ul>©Life Meets Work, 2009
  19. 19. Additional Resources <ul><li>Co-working sites: </li></ul><ul><ul><li>See list at blog.coworking.info </li></ul></ul><ul><ul><li>Regus-individual and corporate subscriptions </li></ul></ul><ul><li>For more information about virtual teams: </li></ul><ul><ul><li>lifemeetswork.com </li></ul></ul><ul><ul><li>telework.gov </li></ul></ul><ul><ul><li>teleworkexchange.com </li></ul></ul><ul><li>Resources from Sun Microsystems </li></ul><ul><ul><li>www.sun.com/aboutsun/openwork/ </li></ul></ul><ul><ul><li>http://www.sun.com/aboutsun/openwork/managing_virtual_world.pdf </li></ul></ul>©Life Meets Work, 2009
  20. 20. Contact Us <ul><li>Kyra Cavanaugh </li></ul><ul><li>President, Life Meets Work </li></ul><ul><li>lifemeetswork.com </li></ul><ul><li>888-462-5691 </li></ul><ul><li>[email_address] </li></ul>©Life Meets Work, 2009
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