Time Management - How to Improve your Job Performance


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Time Management - How to Improve your Job Performance

  1. 1. Time Management Tips to Improve your Job Performance
  2. 2. Time - Definition <ul><li>It is an instance or single occasion for some event. </li></ul><ul><li>It is a period of time considered as a resource under your control and sufficient to accomplish something. </li></ul>
  3. 3. Introduction <ul><li>Managing your time wisely is the best thing that you can do to help improve your job performance and your business. </li></ul><ul><li>Having a good work ethic and maintaining proper work efficiency is vital for any business. </li></ul>
  4. 4. Time Management Definition <ul><li>Time management is the conscious control of the amount of time spent on work activities, in order to maximise personal efficiency. </li></ul><ul><li>Time management involves analysing how time is spent, and then prioritising different work tasks. </li></ul>
  5. 5. Time Management Benefits <ul><li>Effective time management can help you: </li></ul><ul><ul><li>to gain more control over your activities, </li></ul></ul><ul><ul><li>increase your efficiency, improve your work-life balance. </li></ul></ul><ul><li>The expression work-life balance was first used in 1986 in the US. </li></ul>
  6. 6. Time Management Strategies
  7. 7. Establish how your time is spent <ul><li>Look back through your diary to work out how you spend your time. </li></ul><ul><li>Ask yourself: </li></ul><ul><ul><li>How much time you spent on routine activities which could be delegated? </li></ul></ul><ul><ul><li>During which period of the day you tend to accomplish the most. </li></ul></ul>
  8. 8. Be clear on your objectives and priorities <ul><li>Before you can successfully manage your time, you must make sure that you are familiar with your job description and with what you should and should not be doing as part of your job. </li></ul><ul><li>Agree your precise role, objectives and targets with your superiors and subordinates. </li></ul>
  9. 9. Determine your problem areas <ul><li>What is making you use time inefficiently? </li></ul><ul><li>Split problems into the 'Enemy Without' and the 'Enemy Within‘: </li></ul><ul><ul><li>The Enemy Without (mistakes or inefficiencies of other departments, unexpected tasks). </li></ul></ul><ul><ul><li>The Enemy Within (personal inefficiency). </li></ul></ul>
  10. 10. Tackle the Enemy Without <ul><li>If you find that relationships, complaints, and situations beyond your control jeopardize your time, try to minimise this by: </li></ul><ul><ul><li>Setting service level agreements. </li></ul></ul><ul><ul><li>Reviewing complaints. </li></ul></ul><ul><ul><li>Examining personnel approaches and interactions. </li></ul></ul>
  11. 11. Tackle the Enemy Within <ul><li>Make use of your time by: </li></ul><ul><ul><li>Planning (map out your activities a week in advance). </li></ul></ul><ul><ul><li>Spend five minutes each morning reviewing your time. </li></ul></ul><ul><ul><li>Slack time into your schedule so that you do not constantly overrun. </li></ul></ul><ul><ul><li>Plan time for relaxation and recreation as well as work. </li></ul></ul>
  12. 12. Prioritising <ul><li>Rank tasks in order of importance. </li></ul><ul><li>Try to be objective and avoid ranking highly those tasks that you enjoy the most but that are not vital. </li></ul><ul><li>Be firm but polite in refusing to do tasks which are not your responsibility. </li></ul>
  13. 13. Delegating <ul><li>Assess which tasks can be delegated to someone else. </li></ul><ul><li>Choose carefully who you delegate to. </li></ul><ul><li>Make sure you give clear instructions so that delegated tasks are done well. </li></ul><ul><li>Involve others in projects and share the workload. </li></ul>
  14. 14. Your Own Approach <ul><li>Plan to do important activities at the time of day when you function best. </li></ul><ul><li>Break down complex tasks into manageable chunks. </li></ul><ul><li>Batch similar tasks together. </li></ul><ul><li>Have breaks or switch tasks when you feel tired or have a mental block. </li></ul>
  15. 15. Lico Reis Consultoria & Línguas Prof. Roberto Lico Reis www.licoreis.com [email_address] E-books: www.migre.me/oQ5 Linkedin: www.migre.me/1d9r Twitter: Licoreis