A tutorial that reviews the process of inserting citations from a RefWorks database into a Word document and then uploading the document to RefWorks for formating. A useful procedure to know when the Write-N-Cite add on is not available.

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Integrating Citations from RefWorks into MS
Word without the Write-N-Cite Plugin
John Pell
Assistant Professor
Hunter College Libraries

2. +
Write-N-Cite?
RefWorks offers a plugin for Word
called “Write-N-Cite” that you can
access from the “Tools” drop-down
menu.

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No Write-N-Cite?
Unfortunately, you may find yourself
working on a machine that does not
have the plug-in installed and you may
not have the authority to perform an
installation yourself.
This tutorial demonstrates a work-
around for that situation.

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Inserting References from
RefWorks:
Identify a place that you wish to
insert a reference.

5. +
Inserting References from
RefWorks:
Locate the reference that you wish
to cite in your RefWorks database
and click on the golden bracket
icon in the records tool bar.

6. +
Inserting References from
RefWorks:
Control + c to copy the bit of code
that pops up in the “Citation
Viewer”

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Inserting References from
RefWorks:
If you want to cite multiple sources,
just close the viewer and select
another source. For citing single
sources, be sure to clear the viewer
after each one.

8. +
Inserting References from
RefWorks:
Contol + v to paste the code into
your Word document at the location
that you wish the in-text citation to
appear.

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Inserting References from
RefWorks:
Continue to write your paper and
insert citation code as needed. You
may find it helpful to tile your
windows in order to have both
Word and the browser on screen at
the same time.

10. +
Formatting your Document:
When you have inserted the code
for all of your references, save the
file. You may find it helpful to mark
this version as a “DRAFT.”

11. +
Formatting your Document:
Over in RefWorks, you can get
started with formatting your
document by selecting “Create”
from the “Bibliography” drop-down
menu.

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Formatting your Document:
1. Select your style.
2. Click “Format Paper…” and
then chose that Word file you
just saved.

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Formatting your Document:
If the file download is stopped by
the browser’s pop-up blocker,
enable pop-ups and click
“create bibliography” again; or,
click this little link down here.

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Formatting your Document:
Open the file and marvel how
the code is gone,
replaced with nicely
formatted in-text citations
and a list of references.
Save this as your final
and keep the “DRAFT”
version in case you need
to go back and make any
changes.
That’s it!