Weeding Presentation

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This presentation was done as part of an examination into the process of weeding in a library. Weeding as we describe is an essential part of any Collection Management policy and is useful not only for the library, but the patrons.

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  • Reference and encyclopedias: topic of controversyhttp://awfullibrarybooks.net/?attachment_id=8858http://awfullibrarybooks.net/?p=5022http://awfullibrarybooks.net/?p=2111http://awfullibrarybooks.net/?p=9027Crew method around since late 1970s – geared to collections that are not large; flexible; references Ranganathan; cyclical process going through cataloguing to shelves to review of shelves to getting more books which go back into circulation.
  • http://www.overbooked.org/ra/weeding.htmlEstablish a policy of what will be done, who will do it, the process before the actual weedingTurnover: by keeping the materials current, the circulation numbers improve because patrons are checking out what they really want and not just what is available because there is nothing else available. “Crisis weeding” - weeding that is done because there are no other options left! You have run out of room and the storage space may be filled to the brim too. This is when you note what items take up a large portion of the shelf. You also make sure to go to certain sections in the library (i.e. where you know books are going to be arriving).
  • Consider the population in multi-media: if majority only have VHS players, keep at least 1 copy of VHS tapes. Don’t class divide.Improvements in the Fiction collection include the Turnover rate, increases the awareness of “unknown” materials to librarians and patrons, and can increase circulation numbersShelf examination and signage are also helpful in determining why certain materials circulate and others don’tConsider all the records of interlibrary loan and if they are still necessary or can be archived or used for statistical reportingConsider information about strengths and weaknesses of other neighboring libraries and how they can help or hinder your collectionSpecific Subject Considerations:000-099: Computer manuals and materials that are more than 3-5 years old100-199: Self-help can become quickly outdated200-299: Balance in religious materials while also representing the community300-399: Economics, Education, real estate and law, test preparation should be current as they change frequently400-499: Dictionaries and language materials should be current and in good condition500-599: Chemistry, math, science should assess textbooks in the collection and accuracy of materials600-699: Popular nonfiction topics such as technology, medicine, auto repair, engineering, cooking, pet care, etc. should be current and are most likely affected by use and condition700-799: Music, art, painting, crafts, landscaping, architecture should be current and are most likely affected by use and condition800-899: Literature, drama, poetry, short stories should be checked most for accuracy and condition as probably least used section, probably not weeded as often as it should be900-999: US and world history, travel should be current, balanced reflecting all types
  • Faculty are key because they know the subject area. They want to know what is being done because they may need to access the materials (i.e. fear of items going to storage where it is hard to get there or visitors cannot go there).
  • School libraries do not preserve items for retention in the future – replacement is key. Only items that should be kept are in regard to locality. SUNLI.NK has some resources—most are dead links
  • Could not find any specific special library policies in our research!
  • Consider these also for multi-media and their equipment. Recycling is huge in this market.Book sales – typically will sell for about 50 cents to about $2.00; ongoing; seasonal. Faculty may want discarded books to put on the shelves for reference in their offices.Donations can be to prisons, nursing homes (large print mainly), and overseas (i.e. soldiers, schools, etc.)If selling online, should be worth effort and not time consuming (use of volunteers) Source of revenue for the library!Some good sites besides above—Better World Books, Book Crossing, Books for America, International Book Project. B-Logistics was popular, but not operating now. Invite other academic libraries to obtain the materials you are discarding – they might need them in case they are in bad condition or missing.Personally, seen much art at fairs (i.e. book purses). BookMooch for switching.
  • Gaps in knowledge can be discovered – i.e. notice all books are outdated or need to be replaced
  • http://www.lrs.org/documents/field_stats/weeding_LP.pdfhttp://www.globegazette.com/news/local/article_5a6b4856-b5eb-11df-9d38-001cc4c002e0.html http://www.buffalonews.com/city/communities/buffalo/article319047.ecehttp://christianschooljournal.com/?p=408Discussion Questions: What would you have done in one of the library examples differently, do you agree with what they did, etc. ?What do you think is essential in a weeding plan and/or policy? How detailed should it be?Encyclopedias: What do you do?
  • Weeding Presentation

    1. 1. Weeding in the library<br />By Mary Sosniak and Jennifer Peterson<br />
    2. 2. What is weeding?<br /><ul><li>Weeding is in the collection maintenance process and not in the selection or development
    3. 3. It also goes by names of “Deselection,” “Withdrawal,” or “Relocation”
    4. 4. It also means when materials in the library are either removed or stored
    5. 5. The CREW method presents one way to weed
    6. 6. Don’t end up on this blog!</li></li></ul><li>Why is weeding necessary?<br />Libraries of all types may be holding on to unnecessary materials that are no longer relevant to their collection<br />Avoiding “crisis weeding”<br />Keeping materials current, especially in medicine, science and history<br />Increasing movement of specific materials and “turnover ratio” of larger sections of knowledge, which enables a true picture of what the patrons really want (Disher 117)<br />Impressions count! <br />
    7. 7. Fears and misconceptions<br />Viewed as a time consuming effort<br />Librarians do not want to throw away books for the sake of keeping the literature <br />Items that may have market value could be removed without any other thought<br />Afraid of making mistakes in their decisions<br />Perception to the patrons if not handled properly<br />Often at the bottom of the list because it is not seen as a priority<br />Lack of real training so librarians avoid the task<br />Practice of quantity over quality (bigger collection, better library)<br />
    8. 8. Weeding in the public library<br />Fiction has no specific ‘rules’ and should be specific to your library’s use and needs. Consider the following: Currency, Appeal, Circulation, Space, Cost, Value to the Collection, Balance and Feedback Received<br />Subject Specific concerns should be taken into consideration (Weed according to Dewey)<br />Important to remember the community when making de-selection choices (make sure collection represents the patrons well)<br />Multi-Media is often a large part of the collection and should be considered carefully, especially for outdated and obsolete materials and over-duplication; Create an exit strategy for outgoing formats. <br />A usage survey/roving librarian can help in determining reference materials to weed<br />Consider the library’s mission, goals, local school curriculum<br />Setup parameters to follow such as type, condition, date, etc.<br />
    9. 9. WEEDING IN THE ACADEMIC LIBRARY<br /><ul><li>Faculty support and knowledge is important during the weeding process
    10. 10. Reference materials can be placed in circulating or storage; however, storage is not a solution to weeding
    11. 11. Statistics cannot always be count upon when determining whether to weed
    12. 12. Consider whether items can be accessed via the internet—print resources may be redundant
    13. 13. Check online to see what other libraries in consortium or nearby hold, especially with regard to serials
    14. 14. Web links for electronic access to serials also should be considered for weeding
    15. 15. Working with another librarian may be a good approach to tackling different areas of knowledge and ultimately getting weeding done. For instance, “team members [work] together and occasionally [seek] outside help to verify the best solution” (Soma and Sjoberg 20).
    16. 16. Always distinguish between research library and college library – their jobs are inherently different </li></ul>Paul Metz and Caryl Gray states in their article, “Public Relations and Library Weeding,”that, “Although many librarians placated the concerns of their faculty by informally describing the process to them, all library staff were repeatedly encouraged to refer questions and criticism to the director of collection development, who key a fairly standard email reply near at hand and who made it a point to answer all questions immediately” (275).<br />Washington and Lee University Weeding Policy<br />
    17. 17. Weeding in the school library<br /><ul><li>Like the academic library, the school library supports a curriculum and materials must reflect this fact
    18. 18. Currency is key to making a school library work and be seen as relevant to administrators (i.e. careers, countries, etc.).
    19. 19. Rely heavily on numbers to indicate what is weeded and relay that information to the school community (McGriff, Harvey and Preddy 29)
    20. 20. Check other sources like indexes of materials for ideas on whether to weed items or not (Boon 332)
    21. 21. Round Rock ISD Policy</li></li></ul><li>Weeding in the special library<br />Collections are very specific as the library is often very specific, such as a museum or art library; Keep in mind the end-user<br />Archival materials often encompass a large part of the collection and are most likely not weeded or put into storage<br />Medical and Law libraries will need to utilize weeding the most as that information must be current and accurate<br />
    22. 22. After the weed: what happens<br />Book sales (or free) at the library. PR & Marketing is key to a successful sale! <br />Donation to other groups such as Veterans and Nursing Homes <br />Distribution or selling through various organizations (i.e. eBay, Amazon,etc.) <br />Recycling centers <br />Disposal (the garbage)<br />Switch with others such as BookMooch<br />Be an artist! Scrapbooks, decoupage, furniture, etc.<br />* Always check the library policy before any of the above! *<br />
    23. 23. Top benefits of weeding<br />Frees up time during the selection process<br />Makes the collection more relevant in content and to patrons<br />Extra revenue source for the library<br />When done as part of the regular library operations instead of mass weeding, it does not attract the negative attention of “throwing away”<br />Patrons feel more in control if they are buying books at book sales and other venues or through other sources<br />Librarians know exactly what is on the shelves<br />
    24. 24. Weeding nightmares<br />Buffalo, New York<br />School in Boston, MA<br />Mason City, Iowa<br />
    25. 25. Discussion Questions<br />What would you have done in one of the library examples differently, do you agree with what they did, etc. ?<br />What do you think is essential in a weeding plan and/or policy? How detailed should it be?<br />Encyclopedias: What do you do? <br />

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