Digital Preservation Activity:Issues for the creation of a digitalEuropeDr Paul AyrisDirector of UCL Library Services and ...
Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable   Digital Preservation3...
Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable   Digital Preservation3...
Local   VRE/VLE/                  Student/UCL Library             Prescribed core readings               holdings   local ...
Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable   Digital Preservation3...
Digital Preservation US-UK Blue Ribbon Task Force on Economically-Sustainable Digital  Preservation laid out the conditio...
Digital Preservation Academic libraries were amongst the best prepared of  the stakeholders surveyed US Film Industry, b...
Digital Preservation Economically-sustainable digital preservation requires:    Recognition of the benefits of digital p...
Digital Preservation Scenarios: Scholarly Discourse Recommendation 1   Libraries, scholars and professional societies s...
Digital Preservation Recommendation 3   Scholars should consider granting non-exclusive rights to publish    and preserv...
Digital Preservation Recommendation 5   All open-access strategies that assume the persistence of    information over ti...
Digital Preservation Scenarios: Research Data   Recommendation 1     Each domain, through professional societies or oth...
Digital Preservation Scenarios: Research Data   Recommendation 3     Funding agencies should explicitly recognize ‘data...
Digital Preservation Scenarios: Research Data   Recommendation 5     Agreements with third-party archives should stipul...
Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable   Digital Preservation3...
APARSEN 30 partners, led by the Science and Technology Facilities Council Envisaged Outcomes    Integration of the majo...
LIBER and APARSEN LIBER will look at the level of preparation in Europe to adopt the Blue  Ribbon Task Force’s recommenda...
Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable   Digital Preservation3...
LIFE Collaboration between British Library and UCL    Developed a generic lifecycle costing formula (v2)      See http:/...
LIFE Model v2
Case Study 1: Burney Newspapers Curation costs for the British Library’s Burney  newspapers Burney Digital Collection an...
Case Study 1: Burney Newspapers Headline conclusion    Same lifecycle model can be used to cost analogue AND digital    ...
Case Study 2:SHERPA-LEAP Open Access repositories SHERPA-LEAP is a consortium of Open Access  repositories in London     ...
Case Study 2:SHERPA-LEAP Open Access repositories Variations in costings can be attributed to a number of  factors    St...
Case Study 3: SHERPA-DP Distributed Repository Environment For Digital  Preservation of Content    See http://www.sherpa...
Case Study 3: SHERPA-DP       Summary of total costs from SHERPA-DP Case Study
Headline Repository Findings SHERPA-DP Case Study shows that cost-effective 3rd  party digital preservation solution is p...
Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable   Digital Preservation3...
EU Infrastructures EU Consultation on Access to, and Preservation of, Scientific  Information took place in Luxembourg on...
EU Infrastructures European research needs sustainable infrastructures for long-term  access to digital materials Key Qu...
EU Infrastructures LIBER wishes to undertake a Study to    Identify what provision currently exists for the digital pres...
EU Infrastructures   Define the licence models and legal framework in which such a    service would operate   Identify w...
E-Depot         UK curation       German curation       Other curation Netherlands       Node(s)             Node(s)      ...
Conclusions European Information landscape needs to be underpinned by long-  term access to its resources Blue Ribbon Ta...
If you have been… Thanks for listening Happy to discuss further
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Digital preservation activity

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The European Information Landscape
Blue Ribbon Task Force on Economically-Sustainable Digital Preservation
LIBER and APARSEN
LIFE project on digital preservation costing
European Infrastructures

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Digital preservation activity

  1. 1. Digital Preservation Activity:Issues for the creation of a digitalEuropeDr Paul AyrisDirector of UCL Library Services and UCL Copyright OfficerPresident of LIBER (Association of European Research Libraries)p.ayris@ucl.ac.uk
  2. 2. Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps  European Infrastructures6. Conclusions
  3. 3. Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps  European Infrastructures6. Conclusions
  4. 4. Local VRE/VLE/ Student/UCL Library Prescribed core readings holdings local web systems and textbooks Paper and e-Research collaborations; Pay fees; book residences; Books/Journals/ Primary data; Group pay fines; see course and Core textbooks (STM); AV/Digital Collections project work; Learning exam marks; see loans Digital readings (AHSS) and Archives interface information E-Journals, E-Books, YouTube, FaceBook, Flickr Global resources - free mass digitisation Digital Preservation Google interface to External contentSocial networking tools Internet subscribed and free
  5. 5. Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps  European Infrastructures6. Conclusions
  6. 6. Digital Preservation US-UK Blue Ribbon Task Force on Economically-Sustainable Digital Preservation laid out the conditions that should prevail in order for the scholarly outputs of researchers to be digitally preserved for the long term  See http://www.jisc.ac.uk/brtf A number of scenarios looked at the level of preparation of various communities to undertake digital preservation  Scholarly Discourse  Research Data  Commercially-owned Cultural Content  Collectively-produced Web Content
  7. 7. Digital Preservation Academic libraries were amongst the best prepared of the stakeholders surveyed US Film Industry, by contrast, was not  Jon Landau, the producer of Avatar, was honest in saying that no arrangements had been made for the digital preservation of his film  Not clear whose responsibility to undertake that work it was
  8. 8. Digital Preservation Economically-sustainable digital preservation requires:  Recognition of the benefits of digital preservation on the part of key decision-makers  Incentives for the decision-makers to act in the public interest  A process for selecting digital materials for long-term preservation  Mechanisms to secure an ongoing, efficient allocation of resources to digital preservation activities  Appropriate governance of digital preservation activities
  9. 9. Digital Preservation Scenarios: Scholarly Discourse Recommendation 1  Libraries, scholars and professional societies should develop selection criteria for emerging digital genres in scholarly discourse, and prototype preservation and access strategies to support them Recommendation 2  Publishers reserving the right to preserve should party with third- party archives or libraries to ensure long-term digital preservation
  10. 10. Digital Preservation Recommendation 3  Scholars should consider granting non-exclusive rights to publish and preserve, to enable decentralized and distributed preservation of emerging scholarly discourse Recommendation 4  Libraries should create a mechanism to organise and clarify their governance issues and responsibilities to preserve monographs and emerging scholarly discourse along lines similar to those for e-journals
  11. 11. Digital Preservation Recommendation 5  All open-access strategies that assume the persistence of information over time must consider provisions for the funding of preservation
  12. 12. Digital Preservation Scenarios: Research Data  Recommendation 1  Each domain, through professional societies or other consensus-making bodies, should set priorities for data selection, level of curation and length of retention  Recommendation 2  Funders should impose preservation mandates, when appropriate. When mandates are imposed, funders should also specify selection criteria, funds to be used, and responsible organizations to provide archiving
  13. 13. Digital Preservation Scenarios: Research Data  Recommendation 3  Funding agencies should explicitly recognize ‘data under stewardship’ as a core indicator of scientific effort and include this information in the standard reporting mechanisms  Recommendation 4  Preservation services should reduce preservation and archiving costs by leveraging economies of scale where possible
  14. 14. Digital Preservation Scenarios: Research Data  Recommendation 5  Agreements with third-party archives should stipulate processes, outcomes, retention periods, and handoff triggers
  15. 15. Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps  European Infrastructures6. Conclusions
  16. 16. APARSEN 30 partners, led by the Science and Technology Facilities Council Envisaged Outcomes  Integration of the majority of the research activities in digital preservation within a common vision, terminology and evidence standard  Common agreement of the services needed for preservation, access and most importantly re-use of data holdings over the whole lifecycle  Embedding of legal and economic issues, including costs, governance issues and digital rights in digital preservation  Discipline of data curators with appropriate qualifications recognised across Europe, and well defined support services
  17. 17. LIBER and APARSEN LIBER will look at the level of preparation in Europe to adopt the Blue Ribbon Task Force’s recommendations  Work package led by Austrian National Library / University of Patras LIBER will survey key stakeholders with an interest in digital preservation 4 stakeholder categories  Research Data  Scholarly Discourse  Collectively-created Content  Commercially-owned Cultural Content The National and International agencies category of stakeholders identified by the Blue Ribbon report will also be contacted Result will be a comprehensive Report on the situation in Europe
  18. 18. Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps  European Infrastructures6. Conclusions
  19. 19. LIFE Collaboration between British Library and UCL  Developed a generic lifecycle costing formula (v2) See http://www.life.ac.uk/
  20. 20. LIFE Model v2
  21. 21. Case Study 1: Burney Newspapers Curation costs for the British Library’s Burney newspapers Burney Digital Collection and Legal Deposit Newspaper Collection were used to obtain digital and analogue costs
  22. 22. Case Study 1: Burney Newspapers Headline conclusion  Same lifecycle model can be used to cost analogue AND digital preservation Too simplistic to say that digital preservation is cheaper that analogue preservation  More Studies needed
  23. 23. Case Study 2:SHERPA-LEAP Open Access repositories SHERPA-LEAP is a consortium of Open Access repositories in London Year 1 Repository Lifecycle costs per entity
  24. 24. Case Study 2:SHERPA-LEAP Open Access repositories Variations in costings can be attributed to a number of factors  Staff on different staffing grades  Goldsmiths manages a large number of complex digital materials and this raises the handling costs per object After Year 1, main costs are associated with Preservation
  25. 25. Case Study 3: SHERPA-DP Distributed Repository Environment For Digital Preservation of Content  See http://www.sherpadp.org.uk/ Headline conclusion  Costs of Digital Preservation do not vary significantly according to quantities  as automated processes have been established Largest cost area was in Bit Stream preservation  Included staff elements for system administration and technology monitoring, as well as for storage provision
  26. 26. Case Study 3: SHERPA-DP Summary of total costs from SHERPA-DP Case Study
  27. 27. Headline Repository Findings SHERPA-DP Case Study shows that cost-effective 3rd party digital preservation solution is possible for the UK Costing figures are not yet robust enough to allow generic conclusions to be reached Most libraries/repositories find it a challenge to undertake lifecycle costings Digital Preservation is not yet embedded in the Higher Education community
  28. 28. Contents1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps  European Infrastructures6. Conclusions
  29. 29. EU Infrastructures EU Consultation on Access to, and Preservation of, Scientific Information took place in Luxembourg on 31 May 2011  LIBER’s Statement is available at http://www.libereurope.eu/news/llber- statement-at-the-public-hearing-on-access-to-and-preservation-of- scientific-information-l Statement covers:  Open Access  Copyright reform  Digital Preservation Fair dealing exemptions should also cover format shifting to allow libraries and memory institutions to preserve digitally for the long term the digital content that European researchers use and need EU will be consulting further with a view to issuing an EU Directive
  30. 30. EU Infrastructures European research needs sustainable infrastructures for long-term access to digital materials Key Questions to be addressed  Roles and Responsibilities  Does everyone need to undertake digital preservation, or can it be left to a chosen few?  What infrastructure is needed to deliver long-term access?  Who will pay?  How much will it cost?  How does copyright legislation at the EU and Member State level need to change?
  31. 31. EU Infrastructures LIBER wishes to undertake a Study to  Identify what provision currently exists for the digital preservation of commercial e-journals, e-books and European cultural content  Propose a solution for the creation of a sustainable digital preservation service to solve these issues for European researchers, including the high-level technical requirements of such a service  Evaluate possible technical solutions, based either on a single platform/service provider or on a series of networked, inter-linked platforms around Europe
  32. 32. EU Infrastructures  Define the licence models and legal framework in which such a service would operate  Identify whether such a service would best be run by one or more European institutions or be put out to contract to a commercial supplier  Identify the costs of developing such a solution for European researchers and the economic sustainability of such a service  Identify the roles and responsibilities of all relevant stakeholders for the provision of the service, including governance structures
  33. 33. E-Depot UK curation German curation Other curation Netherlands Node(s) Node(s) Node(s) Registry 1 Registry 2 Registry 3 Registry etc. Consolidated Registry from Partners UsersIdeal European architecture for Digital Preservation infrastructure
  34. 34. Conclusions European Information landscape needs to be underpinned by long- term access to its resources Blue Ribbon Task Force has defined what needs to be in place for economically-sustainable digital preservation to exist and has made recommendations  To be tested in Europe by LIBER in APARSEN Projects such as LIBER’s LIFE project have identified tools and costs for digital preservation Infrastructure to deliver sustainable digital pan-European preservation services is now required
  35. 35. If you have been… Thanks for listening Happy to discuss further

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