12th International Symposium on Electronic
Theses and Dissertations
Cybertesis Style Page Application for
Producing Digital Theses in Two
Peruvian Universities
Libio Huaroto Liliana Elespuru
lhuaroto@unmsm.edu.pe lelespur@upc.edu.pe
Pedro Zulen Central Library – UNMSM UPC Library System
Pittsburgh, Pennsylvania, USA
Junio, 2009

2008-2009: Students use a
Background template for digital theses in two
Universities (UNMSM and UPC)
2005-2008: Spread of Cybertesis
movement in Peru (Universidad Peruana de
Ciencias Aplicadas UPC)
2004 (Jun.) Cybertesis launching in Peru
2003 (Nov.) Agreement signed with Universidad de Chile,
Lyon University and UNESCO for using Cybertesis methodology
2002 Digitization process starts (UNMSM)
1999 Initial steps in San Marcos University (UNMSM)

Universidad Nacional Mayor
de San Marcos (UNMSM)
Central Library
Universidad Peruana de
Ciencias Aplicadas (UPC)
Library System

Universidad Nacional Mayor de San Marcos (UNMSM)
- Founded 1551
Undergraduate studies
- 20 Faculties
-Sciences, engineering, medicine, humanities, law & political science,
- 30,000 students
Graduate studies
- 59 Programs (doctoral & master degrees)
- 4,000 students
Libraries
51 libraries (UNMSM faculties & research institutes)
Number of Theses (annually)
Undergraduate: 650
Graduate: 250

Universidad Peruana de Ciencias Aplicadas (UPC)
-Founded 1994
Undergraduate studies
10 Faculties
- Hospitality and Tourism Management, Architecture, Contemporary arts,
Health Sciences, Humanities, Communications, Law, Economic Sciences,
Engineering and Business and Administration
- 20,000 students
Graduate studies
- 11 Programs (doctoral & master degrees)
- 2,000 students
Libraries
- 04 libraries
Number of Theses
Undergraduate: 580
Graduate: 242

Universidad Nacional Mayor Universidad Peruana de
de San Marcos Ciencias Aplicadas
(UNMSM) (UPC)
http://www.cybertesis.edu.pe http://upc.cybertesis.edu.pe

Workflow of theses added to the collection
Marking up Cybertesis
Files received template
Word / PDF by students
Cataloging Unit
Files received
Word format
Marking up
Cybertesis template Cataloging and
digital publication

Cybertesis templates

Features
• Helps to structure a document.
• Identifies its contents for the next process of conversion and
storing in digital format : XML, PDF, HTML.
• It was developed to be used in programs like MSWord y
OpenOffice.
•Compatible with operating systems Windows 98, Windows
NT, Windows XP, Windows Vista and Linux.
• Its name is Uchile.dot

Advantages
University
• Standardizes the style of the theses
• Ensures the preservation of theses in digital format
Library
• Shortens the time for digital publication
• Makes it easier to convert to various formats: PDF, HTML
and XML
• Fewer people are required for digital processing and
publication
Students
• Helps students identify the components of the theses
• Less time is needed for producing the thesis
• One format for all theses

Impact
Changes at university statements and rules (UPC)
• Research methodology courses:
• Unified format for working papers or courses assignments
at the University .
• Unified format for bibliography.
Mandatory template usage for theses writing (UPC y
UNMSM)

Cybertesis templates
Divided in three sections:
Preliminary Sections
• Title page
• Preliminary pages
Body
• Body of the thesis
• Text
• Pagination
• Citations
• Ilustrations
Final Sections
• Bibliography and Appendix

Style Page Instalation
1
2
C:Archivos de programamicrosoft officetemplates
(Microsoft Office 2000 version)

Instalation of the menu bar with options for writing and
formatting the thesis
3
It is an
automated
process for
selecting tools,
templates and
complements.
Normal view

Controlling and viewing the style during the marking up
process
4 5

On the left side a style control area is displayed
6
Now it is ready to be
marked up
Normal view

CYBERTESIS TEMPLATE – APPLYING PROCESS
1. Applying the Cybertesis style page to the
document (Uchile.dot)
3. Metadata creation (Using XLM SPY software)
5. Applying the Cybertesis convertion chain to the
theses (converting PDF, HTML y XML files)

Cybertesis Convertion Process

How to manage training to 22,000
students and 1,550 professors to
use the style page in UPC?
¿How to manage training to 33,000
students and 4,000 professors to
use the style page in UNMSM?

TRAINING WORKSHOPS
UNMSM CASE
“Pedro Zulen” Research Council (CSI)
Central Library
Module 1: Why and how to write a theses: The benefits of doing research
Module 2: How to use the Cybertesis style page
Module 3: How to use full text science databases
Modulo 4: How to use citation management software

TRAINING WORKSHOPS:
USERS TRAINED
October – December 2008 No. March - April 2009 No.
Faculty of Dentistry 30 Faculty of Dentistry 50
Faculty of Psychology 25 Faculty of Veterinaty Medicine 60
TOTAL 55 Faculty of Biological Sciences 35
Faculty of Mathematics 46
TOTAL 191
May - July 2009 No.
Faculty of Administration 40
Faculty of Accountancy 35
Faculty of Industrial Engineering 30 Total: 476 USERS
Faculty of Physics 25
Faculty of Social Sciences 50
Faculty of Letters and Humanities 50
TOTAL 230

TRAINING WORKSHOPS:
UPC CASE
Central Library
UPC
Coordination with theses Coordination with class
advisors instructors
Workshops are held
once or twice a month

TRAINING WORKSHOPS
UPC CASE
Central Library Information Technology
UPC on Education (TICE)
Workshop 1 :How to use the Cybertesis style page
Workshop 2: General retrieval information
Workshop 3 : Retrieve information on digital publication (book and serial)
Workshop 4 : How to use citation management software (RefWorks)
Workshop 5 : Copyright
Workshop 6 : Rules for writing books

TRAINING WORKSHOPS:
UPC CASE

CYBERTESIS
USUARIOS CAPACITADOS
2008 2009 # Capacitados
Nro Capacitaciones
Enero 5 1
Marzo 7 1
Abril 16 1
Mayo 22 17 2
Junio 58 5
Setiembre 14 2
Octubre 25 2
Noviembre 8 1
Total 127 28 15
Career that received
training at UPC: Total: 155 attendees
- Industrial Engineering
-Computing
-Law
- Civil Engineering

Next steps
• To verify the processes of applying Cybertesis
template before the theses are sent to the library.
• Training more librarians to participate at the
workshops of the Cybertesis template.
• To incorporate professors in the handling of the
Cybertesis template to work as instructors.
• Spread the application of Cybertesis template in the
peruvians universities libraries.

Lessons learned
 Te mw rk b tw e p lica p teunive ity
a o e e n ub nd riva rs
lib rie .
ra s
 Lis n to us r s g s ns te p ted w a fro the
te e ug e tio : m la o nlo d m
C e s W bp g .
yb rte is e a e
 Vis ility o g d tes e : c nta t w c m a s
ib f ra ua tud nts o c ith o p nie
a ins
nd titutio a und thew rld fo hiringthe .
n ro o r m

Thank you
Libio Huaroto
lhuaroto@unmsm.edu.pe
Liliana Elespuru
lelespur@upc.edu.pe