Using google docs


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Using google docs

  1. 1. Using Google Docs/Drive February 2013
  2. 2. What is Google Docs/Drive?Google Docsis essentiallyMicrosoftOffice onlineand availablefor free!
  3. 3. Why Google Docs/Drive?• It’s free!• User friendly – if you know how to use Microsoft programs then you’re all set.• Saved in the cloud and can be accessed from any device with Internet.• Easy to share documents and work together.• Greener than printing and sharing.
  4. 4. Getting Started CreateThe home screen will have a list of documentsyou’ve created or ones that have been shared withyou.To create a document click on the “Create” button inred on the left.
  5. 5. Creating a Document When you click on the “Create” button a list of option will appear. Click on “Document”.
  6. 6. All the features for a Google Document are thesame as in Microsoft Word.Every five seconds Google automaticallysaves, so there is no need to click save (you canunder “File” or by Ctrl+S.
  7. 7. Sharing a Document• Click on “Share” in the top right corner.• The “Share Settings” box will appear.• This will allow you to invite people to see or edit the document, or you can change the privacy settings.
  8. 8. Privacy Settings Click for more options
  9. 9. Comments • You can leave comments on the document similar to an instant message chat. • Click on “Notification Settings” on the right if you want to be emailed every time there is a comment.
  10. 10. Creating a PresentationReturn to your Drivehomepage (this willlist all thedocuments you’vecreated).Click on “Create”and selectpresentation.
  11. 11. Very similar to Microsoft PowerPoint. Naming thepresentation, comments, and sharing work the same as a document.
  12. 12. Creating a Google Form • A Google Form is similar to a survey. • You create the questions and post/embed the form or share the link. • Responses get put into a spreadsheet.
  13. 13. Change type of question
  14. 14. Sharing Your Form• Click on “Send Form” in the right corner.• A screen with options will appear.
  15. 15. What Others See
  16. 16. What You SeeResponses will appear timestamped in the spreadsheet. A live form can be edited.
  17. 17. Editing a Live Form • Select “Form” in the toolbar on the top. • This will allow you to return to the original form and make any edits, or to view the live form as others would see it. • The links and embedded forms will automatically update.
  18. 18. How do I find things? Everything you own or that has been shared with you will appear listed on your homepage. There are variousoptions for sorting on the top right side.
  19. 19. Creating a Folder• Click “New Folder” in the top left.• The following screen will appear to create a new folder.
  20. 20. Managing Folders • The new folder will appear in your list on documents and under “My Drive”. • Items can be dragged and dropped into the folder.
  21. 21. Resources• D2013 - all information presented today is posted.•• Twitter - @lisa_herzl• Room H127• ive/start/index.html - Google site for help using Google Drive (has videos!)