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0135140560 pp5a



BSA105: Business English

BSA105: Business English
Section 5: Spelling, Word Division, and Word Usage

Yavapai College
Lindsay Henning
Associate Professor



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0135140560 pp5a 0135140560 pp5a Presentation Transcript

  • Pearson Business Reference and Writer’s Handbook Section Five Spelling, Word Division, and Word Usage
  • This section provides
    • The “little” details to be considered in preparing a document for distribution. Spelling errors are among the most glaring that detract from a document’s overall effectiveness.
  • Objectives
    • Spot and correct the most commonly misspelled words
    • Distinguish between similar words and correct errors in usage
    • Divide words properly (as needed)
    View slide
  • General rule for spelling
    • Misspelled words are not acceptable in any type of business communication.
    • There are many spelling rules and exceptions.
    • Use the dictionary and the spell checker.
    View slide
  • Electronic spell checkers do not detect most mistakes in
    • Word usage
    • Verb tenses
    • Suffixes
    • Prefixes
    • Wrong word
    • Omitted words
  • Word Division
    • In general, avoid dividing words at the end of a line.
    • Turn off automatic hyphenation on your word processor.
  • Use the dictionary
    • To properly spell and identify syllables in words …
    • However, it is not the source for determining proper division of words at the end of a line in printed documents .
  • Divide words only between syllables BUT
    • Do not divide before or after a one-letter syllable.
    • Avoid dividing suffixes from the root word, especially short ones.
    • Leave at least two letters of the word being divided on the end of the line, and carry at least three letters to the new line.
  • Do not divide:
    • One-syllable words
    • A word if you cannot carry over at least three letters to the next line
    • Words of six or fewer letters
    • Abbreviations
    • Contractions: doesn’t, shouldn’t
    • Dollar amounts
  • Do divide
    • A compound word at the hyphen
    • At a suffix or prefix rather than within it.
    • After a double consonant.
  • Word usage
    • Correct usage of words makes for a skilled writer.
    • Recognize personal weaknesses and avoid them.
  • Some common weaknesses:
    • Affect/effect
    • All ready/already
    • Everyday/every day
    • Bad/badly
    • Well/good
    • Bring/take
    • Different from/different than
  • Spelling and Word Usage
    • Must be correct in all written documents and should be given a final check for accuracy when proofreading.