Project Management under PMI perspective
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Project Management under PMI perspective

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Because when we start in PM we want a brief intro...

Because when we start in PM we want a brief intro...

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Project Management under PMI perspective Project Management under PMI perspective Presentation Transcript

  • Project Management
  • PMI „standards“ • Project Management under PMI‟s perspectiveProject Management SeminarsMay 2012Luis F. Robledano-Esteban, lfrobledanoesteban@yahoo.es PM under PMI perspective 2 Luis F. Robledano Esteban / May 2012
  • AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 3 Luis F. Robledano Esteban / May 2012
  • AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 4 Luis F. Robledano Esteban / May 2012
  • WHY This Presentation Common Understanding ◦ Among us ◦ Customers/Collaborators Best Practices ◦ Save time (processes, templates…) ◦ Avoid to:  Reinvent the wheel  Fall into same mistakesPM under PMI perspective 5 Luis F. Robledano Esteban / May 2012
  • PROJECT MANAGEMENT OVERVIEW We all know what is a Project, or Project Management…PM under PMI perspective 6 Luis F. Robledano Esteban / May 2012
  • Project Management Overview… The need for StandardsPM under PMI perspective 7 Luis F. Robledano Esteban / May 2012
  • AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 8 Luis F. Robledano Esteban / May 2012
  • PMI Project Management Institute  Best Practices Definition  Professional Development  Interest Groups (Communities of Practice) Biggest PM Association  600.000 members+certs  185 countries PMP ISO-9000 Quality Cert. PM under PMI perspective 9 Luis F. Robledano Esteban / May 2012
  • PMI Alternatives Oldest… “Internet”  Office of Government Commerce – UK www.ipma.ch  www.prince2.comPM under PMI perspective 10 Luis F. Robledano Esteban / May 2012
  • AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 11 Luis F. Robledano Esteban / May 2012
  • PMBOK 1. The Book  PMBoK:  Project Management Body of Knowledge Guide, 5thE.  Is the a set of Best Practices  There are „sub-books“ for specific topics (Risk, Scheduling,…)PM under PMI perspective 12 Luis F. Robledano Esteban / May 2012
  • PMBOK 2. Project, Program, Portfolio  Project: „is a temporary endeavor undertaken to create a quantifiable product, service or result.  Project Management  Vs. Operational Management  Sub-Project, Project, Program, Portfolio  PMO: Project Management Office  Coordinates the management of Projects, Programs  Provides logistics supportPM under PMI perspective 13 Luis F. Robledano Esteban / May 2012
  • AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 14 Luis F. Robledano Esteban / May 2012
  • PROJECT MANAGEMENT LIFECYCLE act Proj ect Management Process Initiating Planning Executing Closing  PMI drops the assumption of waterfall projects  Instead of phases – Process GroupsPM under PMI perspective 15 Luis F. Robledano Esteban / May 2012
  • PROJECT MANAGEMENT LIFECYCLE Processes Groups  Set of processes to apply during the Life of the project  Groups:  Initiating  Planning  Execution  Control  ClosingPM under PMI perspective 16 Luis F. Robledano Esteban / May 2012
  • INITIATING PMI Process Groups  Inputs: Contract/Statement of Work, Enterprise Environmental Factors&Assets  Project Charter  Official Approval of the Project  Core team, responsibilities and stakeholders  Why, main Deliverables, Milestones, Constraints  Preliminary Scope Statement constraints  What  What to do  What risks  What resourcesPM under PMI perspective 17 Luis F. Robledano Esteban / May 2012
  • KEY CONCEPTS: SOW Process Groups: Initiating  Statement of Work - SOW:  Internal order for work, request (as of requester)PM under PMI perspective 18 Luis F. Robledano Esteban / May 2012
  • STAKEHOLDERS Key Concepts  Whoever is directly involved, can affect or can be affected by the project process or its results.  Team members  Customers  Providers  Company departments- individuals  Society entities or individuals  Identification and communication with Stakeholders is a key-stone of PM (PMI in particular)PM under PMI perspective 19 Luis F. Robledano Esteban / May 2012
  • DELIVERABLE Key Concepts  Products/services to be ext. delivered  Can be final  Software Tool  or during the project  Project Reports  Research papers  Normally identified within the contract or SOW  Other internal documents, could be called deliverables, but in principle are only those external (those the customer is expecting)PM under PMI perspective 20 Luis F. Robledano Esteban / May 2012
  • MILESTONE Key Concepts  Deliverables ready  Availability of some part of project  Workshop, public event…  Quantifiable: „This part is finished and you can see it“  Usualy interchanged by the date when a milestone is/should be reached  Scares team members!!, PMs love themPM under PMI perspective 21 Luis F. Robledano Esteban / May 2012
  • CONSTRAINTS Key Concepts  The Triple Constraint  Time  Cost  Scope  One cannot be changed without affecting the othersPM under PMI perspective 22 Luis F. Robledano Esteban / May 2012
  • INITIATING (BIS) PMI Process Groups  Inputs: Contract/Statement of Work, Enterprise Environmental Factors&Assets  Project Charter  Official Approval of the Project  Core team, responsibilities and stakeholders  Why, main Deliverables, Milestones, Constraints  Preliminary Scope Statement  What to do  What constraints  What resources  What risksPM under PMI perspective 23 Luis F. Robledano Esteban / May 2012
  • PLANNING PMI Process Groups  Not only the Schedule!  21 Processes  Project Management Plan  How we are going to plan  How we will change the plan when required  Work Breakdown Structure - WBS  Schedule, Cost, Budget  Risks (Plan, Ident., Qual An., Quant.An….)  Communication Plan  Procurement Plan  20% of Project time (effort), most of the PM„s effortPM under PMI perspective 24 Luis F. Robledano Esteban / May 2012
  • PLANNING: WBS PMI Process Groups  Development 1. Brainstorm 2. „Post-ist“ 3. Tree 4. Dictionary  Is input for the rest of planning- procs.  Team participation  Focus on the tasks  Nodes: Work- packages (WP)  Leaves: Activities/Tasks  PMI PMgrs Love it!!!PM under PMI perspective 25 Luis F. Robledano Esteban / May 2012
  • EXECUTING PMI Process Groups  Perform Quality Assurance  Acquire, Develop Project Team  Information Distribution  Request Seller Responses (RFQ, RFP), Select SellersPM under PMI perspective 26 Luis F. Robledano Esteban / May 2012
  • CLOSING PMI Process GroupsPM under PMI perspective 27 Luis F. Robledano Esteban / May 2012
  • IS THAT ALL? PMI Process GroupsPM under PMI perspective 28 Luis F. Robledano Esteban / May 2012
  • CONTROL PMI Process Groups  Monitor and Control Project Work  Performance Reporting  Manage Stakeholders  Integrated Change Control  Risks (recom.correct./preempt.actions)  Change Requests Management  Change Requests  Change Management Board  Scope changes-Scope creepPM under PMI perspective 29 Luis F. Robledano Esteban / May 2012
  • PROCESS GROUPS Processes Groups act Proj ect Management Process Initiating Planning Executing Closing «flow» «flow» «flow» «flow» Controlling  NO! Why?  Each process may trigger another process in other group.  Processes of a Group may start without end of another previous Group EndPM under PMI perspective 30 Luis F. Robledano Esteban / May 2012
  • PROJECT MANAGEMENT LIFECYCLE Processes GroupsPM under PMI perspective 31 Luis F. Robledano Esteban / May 2012
  • AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 32 Luis F. Robledano Esteban / May 2012
  • PMI AREAS OF KNOWLEDGEPM under PMI perspective 33 Luis F. Robledano Esteban / May 2012
  • AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 34 Luis F. Robledano Esteban / May 2012
  • CONCLUSIONS What we have learned:  Why we need to standarize  Meaning for PMI of some key words: Project, Stakeholder, WBS, Deliverable,  Risk?!  Intro to best-practices of PMI  No phases, but group processes  Planning is more than a MS- Project  Communication play a key role in PMIPM under PMI perspective 35 Luis F. Robledano Esteban / May 2012
  •  PM ◦ Zweite Ebene  Dritte Ebene ◦ Vierte Ebene  Fünfte EbeneProject Management SeminarsMayunder PMI perspective PM 2012 36 Luis F. Robledano Esteban / May 2012Luis F. Robledano-Esteban, lfrobledanoesteban@yahoo.es