Project Management
PMI „standards“              • Project Management under PMI‟s perspectiveProject Management SeminarsMay 2012Luis F. Robled...
AGENDA     Why this Presentation     Project Management Overview     PMI     PMBoK       Project, Program, Portfolio ...
AGENDA     Why this Presentation     Project Management Overview     PMI     PMBoK       Project, Program, Portfolio ...
WHY This Presentation   Common Understanding    ◦ Among us    ◦ Customers/Collaborators   Best Practices    ◦ Save time ...
PROJECT MANAGEMENT OVERVIEW                           We all know what is a Project, or Project Management…PM under PMI pe...
Project Management Overview…                                               The need for StandardsPM under PMI perspective ...
AGENDA     Why this Presentation     Project Management Overview     PMI     PMBoK       Project, Program, Portfolio ...
PMI                                                        Project Management Institute                                   ...
PMI                                                                  Alternatives Oldest… “Internet”                     ...
AGENDA     Why this Presentation     Project Management Overview     PMI     PMBoK       Project, Program, Portfolio ...
PMBOK                                                             1. The Book     PMBoK:       Project         Managemen...
PMBOK                                  2. Project, Program, Portfolio     Project: „is a temporary endeavor      undertak...
AGENDA     Why this Presentation     Project Management Overview     PMI     PMBoK       Project, Program, Portfolio ...
PROJECT MANAGEMENT LIFECYCLE                           act Proj ect Management Process                                    ...
PROJECT MANAGEMENT LIFECYCLE                Processes Groups     Set of processes to apply during the Life      of the pr...
INITIATING                                                        PMI Process Groups     Inputs: Contract/Statement of   ...
KEY CONCEPTS: SOW                                           Process Groups: Initiating     Statement of Work - SOW:      ...
STAKEHOLDERS                                                      Key Concepts                                            ...
DELIVERABLE                                                       Key Concepts      Products/services to be ext. delivere...
MILESTONE                                                         Key Concepts        Deliverables ready        Availabi...
CONSTRAINTS                                                       Key Concepts      The Triple Constraint        Time   ...
INITIATING (BIS)                                                  PMI Process Groups  Inputs: Contract/Statement of Work,...
PLANNING                                                          PMI Process Groups     Not only the Schedule!     21 P...
PLANNING: WBS                                                     PMI Process Groups                                      ...
EXECUTING                                                         PMI Process Groups                  Perform Quality Ass...
CLOSING                                                           PMI Process GroupsPM under PMI perspective              ...
IS THAT ALL?                                                      PMI Process GroupsPM under PMI perspective              ...
CONTROL                                                           PMI Process Groups                                Monit...
PROCESS GROUPS                                                                      Processes Groups           act Proj ec...
PROJECT MANAGEMENT LIFECYCLE                Processes GroupsPM under PMI perspective                                      ...
AGENDA     Why this Presentation     Project Management Overview     PMI     PMBoK       Project, Program, Portfolio ...
PMI AREAS OF KNOWLEDGEPM under PMI perspective                                          33                           Luis ...
AGENDA     Why this Presentation     Project Management Overview     PMI     PMBoK       Project, Program, Portfolio ...
CONCLUSIONS    What we have learned:      Why we need to standarize      Meaning for PMI of some key       words: Proje...
   PM       ◦ Zweite Ebene            Dritte Ebene             ◦ Vierte Ebene                  Fünfte EbeneProject Mana...
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Project Management under PMI perspective

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Project Management under PMI perspective

  1. 1. Project Management
  2. 2. PMI „standards“ • Project Management under PMI‟s perspectiveProject Management SeminarsMay 2012Luis F. Robledano-Esteban, lfrobledanoesteban@yahoo.es PM under PMI perspective 2 Luis F. Robledano Esteban / May 2012
  3. 3. AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 3 Luis F. Robledano Esteban / May 2012
  4. 4. AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 4 Luis F. Robledano Esteban / May 2012
  5. 5. WHY This Presentation Common Understanding ◦ Among us ◦ Customers/Collaborators Best Practices ◦ Save time (processes, templates…) ◦ Avoid to:  Reinvent the wheel  Fall into same mistakesPM under PMI perspective 5 Luis F. Robledano Esteban / May 2012
  6. 6. PROJECT MANAGEMENT OVERVIEW We all know what is a Project, or Project Management…PM under PMI perspective 6 Luis F. Robledano Esteban / May 2012
  7. 7. Project Management Overview… The need for StandardsPM under PMI perspective 7 Luis F. Robledano Esteban / May 2012
  8. 8. AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 8 Luis F. Robledano Esteban / May 2012
  9. 9. PMI Project Management Institute  Best Practices Definition  Professional Development  Interest Groups (Communities of Practice) Biggest PM Association  600.000 members+certs  185 countries PMP ISO-9000 Quality Cert. PM under PMI perspective 9 Luis F. Robledano Esteban / May 2012
  10. 10. PMI Alternatives Oldest… “Internet”  Office of Government Commerce – UK www.ipma.ch  www.prince2.comPM under PMI perspective 10 Luis F. Robledano Esteban / May 2012
  11. 11. AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 11 Luis F. Robledano Esteban / May 2012
  12. 12. PMBOK 1. The Book  PMBoK:  Project Management Body of Knowledge Guide, 5thE.  Is the a set of Best Practices  There are „sub-books“ for specific topics (Risk, Scheduling,…)PM under PMI perspective 12 Luis F. Robledano Esteban / May 2012
  13. 13. PMBOK 2. Project, Program, Portfolio  Project: „is a temporary endeavor undertaken to create a quantifiable product, service or result.  Project Management  Vs. Operational Management  Sub-Project, Project, Program, Portfolio  PMO: Project Management Office  Coordinates the management of Projects, Programs  Provides logistics supportPM under PMI perspective 13 Luis F. Robledano Esteban / May 2012
  14. 14. AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 14 Luis F. Robledano Esteban / May 2012
  15. 15. PROJECT MANAGEMENT LIFECYCLE act Proj ect Management Process Initiating Planning Executing Closing  PMI drops the assumption of waterfall projects  Instead of phases – Process GroupsPM under PMI perspective 15 Luis F. Robledano Esteban / May 2012
  16. 16. PROJECT MANAGEMENT LIFECYCLE Processes Groups  Set of processes to apply during the Life of the project  Groups:  Initiating  Planning  Execution  Control  ClosingPM under PMI perspective 16 Luis F. Robledano Esteban / May 2012
  17. 17. INITIATING PMI Process Groups  Inputs: Contract/Statement of Work, Enterprise Environmental Factors&Assets  Project Charter  Official Approval of the Project  Core team, responsibilities and stakeholders  Why, main Deliverables, Milestones, Constraints  Preliminary Scope Statement constraints  What  What to do  What risks  What resourcesPM under PMI perspective 17 Luis F. Robledano Esteban / May 2012
  18. 18. KEY CONCEPTS: SOW Process Groups: Initiating  Statement of Work - SOW:  Internal order for work, request (as of requester)PM under PMI perspective 18 Luis F. Robledano Esteban / May 2012
  19. 19. STAKEHOLDERS Key Concepts  Whoever is directly involved, can affect or can be affected by the project process or its results.  Team members  Customers  Providers  Company departments- individuals  Society entities or individuals  Identification and communication with Stakeholders is a key-stone of PM (PMI in particular)PM under PMI perspective 19 Luis F. Robledano Esteban / May 2012
  20. 20. DELIVERABLE Key Concepts  Products/services to be ext. delivered  Can be final  Software Tool  or during the project  Project Reports  Research papers  Normally identified within the contract or SOW  Other internal documents, could be called deliverables, but in principle are only those external (those the customer is expecting)PM under PMI perspective 20 Luis F. Robledano Esteban / May 2012
  21. 21. MILESTONE Key Concepts  Deliverables ready  Availability of some part of project  Workshop, public event…  Quantifiable: „This part is finished and you can see it“  Usualy interchanged by the date when a milestone is/should be reached  Scares team members!!, PMs love themPM under PMI perspective 21 Luis F. Robledano Esteban / May 2012
  22. 22. CONSTRAINTS Key Concepts  The Triple Constraint  Time  Cost  Scope  One cannot be changed without affecting the othersPM under PMI perspective 22 Luis F. Robledano Esteban / May 2012
  23. 23. INITIATING (BIS) PMI Process Groups  Inputs: Contract/Statement of Work, Enterprise Environmental Factors&Assets  Project Charter  Official Approval of the Project  Core team, responsibilities and stakeholders  Why, main Deliverables, Milestones, Constraints  Preliminary Scope Statement  What to do  What constraints  What resources  What risksPM under PMI perspective 23 Luis F. Robledano Esteban / May 2012
  24. 24. PLANNING PMI Process Groups  Not only the Schedule!  21 Processes  Project Management Plan  How we are going to plan  How we will change the plan when required  Work Breakdown Structure - WBS  Schedule, Cost, Budget  Risks (Plan, Ident., Qual An., Quant.An….)  Communication Plan  Procurement Plan  20% of Project time (effort), most of the PM„s effortPM under PMI perspective 24 Luis F. Robledano Esteban / May 2012
  25. 25. PLANNING: WBS PMI Process Groups  Development 1. Brainstorm 2. „Post-ist“ 3. Tree 4. Dictionary  Is input for the rest of planning- procs.  Team participation  Focus on the tasks  Nodes: Work- packages (WP)  Leaves: Activities/Tasks  PMI PMgrs Love it!!!PM under PMI perspective 25 Luis F. Robledano Esteban / May 2012
  26. 26. EXECUTING PMI Process Groups  Perform Quality Assurance  Acquire, Develop Project Team  Information Distribution  Request Seller Responses (RFQ, RFP), Select SellersPM under PMI perspective 26 Luis F. Robledano Esteban / May 2012
  27. 27. CLOSING PMI Process GroupsPM under PMI perspective 27 Luis F. Robledano Esteban / May 2012
  28. 28. IS THAT ALL? PMI Process GroupsPM under PMI perspective 28 Luis F. Robledano Esteban / May 2012
  29. 29. CONTROL PMI Process Groups  Monitor and Control Project Work  Performance Reporting  Manage Stakeholders  Integrated Change Control  Risks (recom.correct./preempt.actions)  Change Requests Management  Change Requests  Change Management Board  Scope changes-Scope creepPM under PMI perspective 29 Luis F. Robledano Esteban / May 2012
  30. 30. PROCESS GROUPS Processes Groups act Proj ect Management Process Initiating Planning Executing Closing «flow» «flow» «flow» «flow» Controlling  NO! Why?  Each process may trigger another process in other group.  Processes of a Group may start without end of another previous Group EndPM under PMI perspective 30 Luis F. Robledano Esteban / May 2012
  31. 31. PROJECT MANAGEMENT LIFECYCLE Processes GroupsPM under PMI perspective 31 Luis F. Robledano Esteban / May 2012
  32. 32. AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 32 Luis F. Robledano Esteban / May 2012
  33. 33. PMI AREAS OF KNOWLEDGEPM under PMI perspective 33 Luis F. Robledano Esteban / May 2012
  34. 34. AGENDA  Why this Presentation  Project Management Overview  PMI  PMBoK  Project, Program, Portfolio  PM Lifecycle & (Phases) Proccess Groups  Areas of Knowledge  ConclusionsPM under PMI perspective 34 Luis F. Robledano Esteban / May 2012
  35. 35. CONCLUSIONS What we have learned:  Why we need to standarize  Meaning for PMI of some key words: Project, Stakeholder, WBS, Deliverable,  Risk?!  Intro to best-practices of PMI  No phases, but group processes  Planning is more than a MS- Project  Communication play a key role in PMIPM under PMI perspective 35 Luis F. Robledano Esteban / May 2012
  36. 36.  PM ◦ Zweite Ebene  Dritte Ebene ◦ Vierte Ebene  Fünfte EbeneProject Management SeminarsMayunder PMI perspective PM 2012 36 Luis F. Robledano Esteban / May 2012Luis F. Robledano-Esteban, lfrobledanoesteban@yahoo.es

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