Leslie Casanova Event Planning Conference Direct
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Meeting Planning Made Simple by Conference Direct at some of the most sought after venues in the world.

Meeting Planning Made Simple by Conference Direct at some of the most sought after venues in the world.

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Leslie Casanova Event Planning Conference Direct Presentation Transcript

  • 1. Meeting Planning Made Simple  ConferenceDirect Overview  Services Provided  ConferenceDirect Difference  Customer Testimonials  ConferenceDirect Experience
  • 2. About ConferenceDirect Why is ConferenceDirect one of the fastest growing full-service meeting solutions companies in the industry?  We deliver value  We save time and money  We secure some of the most sought after conference venues around the world …and some of our services are at no cost to you! Our goal is to provide outstanding service with cost-effective solutions. With ConferenceDirect working as a part of your team, your event will run seamlessly and you can focus on what you do best. Here’s how…
  • 3. Services Provided
  • 4. Site Selection & Contract Negotiation Because we book thousands of events worldwide each year, we’ve built solid international industry relationships. These associations are most beneficial when it comes time to negotiate. And because hotels compensate us directly, there is no cost to you for these services.  Single Point of Contact  Site Inspection Assistance  Comprehensive Analysis  Savvy Negotiators  Worldwide Representation  Extensive Product Knowledge
  • 5. Conference Management Conference management is about effective planning, and analyzing the meeting environment in order to make sure it is appropriate for your event. At ConferenceDirect, our approach to conference management is simple… we strive to exceed our customer's goals.  Audiovisual Coordination & Price Negotiation  Coordinating Destination Management Details  Food & Beverage Coordination & Price Negotiation  On-site Logistics  Arranging Speakers  Exhibit Management
  • 6. Housing Management Our team is here to help you meet your mark at each hotel with effective room block management. We will develop a strategy to fit your individual needs. Real-time, accurate reporting puts you at ease that there will be no surprises. Let us help you reduce slippage and avoid attrition by connecting Housing with Registration.  Dedicated Managers  Electronic Transfers  Onsite Audits  Accurate Reporting  Registration Linked with Housing
  • 7. Registration Services Create a first-class impression with your attendees through a quality registration experience. ConferenceDirect knows the right technology to make your meeting’s attendee management simple and flexible. From standard registrations to 100% customized attendee management software, we’re here for you.  Knowledgeable Staff  Attendee Communication  Online Financial Processing  Customized Software
  • 8. ConferenceDirect Difference Proven Ways We Will Save You Time and Money On Your Next Event, Meeting or Conference
  • 9. ConferenceDirect Difference § Pre-negotiated Standardized Contracts § Cost Savings Reports § Extensive Buying Intelligence § Broad Range of Hotel Brands § Comprehensive Site Selection Analysis § Customer History Form
  • 10. 1. Pre-negotiated Standardized Contracts What most people don’t realize is that there are over 60 negotiable terms in a hotel contract. We have negotiated contracts with participating hotel chains to secure the most favorable terms possible .  No Add-on Clause  Favorable Attrition Clause  Pre & Post Group Room Rates QuickTime™ and a TIFF (Uncompr essed) d ecomp resso r are needed t o see t his pict ure.  Special Cancellation Terms  Group Rates After Cut-off Date
  • 11. 1. Cost Savings Reports COST SAVINGS REPORT Our detailed Cost Savings Reports break down the City: City 1 City 2 Hotel: Hotel 1 Hotel 2 financial savings of working Initial Rate Quote: $149 $140 with ConferenceDirect. Contracted Rate: $129 $125 Savings per Room: $20.00 $15.00 In addition, you’ll achieve Total Guestrooms Contracted: 1707 1225 Savings on Guestrooms: $34,140 $18,375 internal cost-savings by Staff Rate: $64.50 $62.50 working with ConferenceDirect. # Staff Room Night: 70 25 Savings on Staff Rooms: $4,515 $1,562.50 Comp Room Nights: 45 25 Savings on Comp Room Nights: $8,393.40 $3,125 Other Cost $3,450 $625 Saving Elements: Misc. Savings: $1,200 $460 HOURS WORKED: 250 200 COST SAVINGS: $51,698 $24,148 TOTAL TIME SAVINGS: 450 Hours TOTAL COST SAVINGS: $75,846
  • 12. • Extensive Pricing Intelligence  Proprietary Pricing Intelligence Database  Contract Terms of More Than 20,000 Events  New Meeting Booked Every 20 Minutes  More Than 5,000 New Events Added Each Year
  • 13. 1. Broad Range of Hotel Brands There are 58,000 hotels in the United States, and because we’re truly independent, we represent all of them. This gives you a diverse and comprehensive set of options when it comes to choosing the best venue for your event. QuickT ime™ and a T I F ( Unco mpr essed ) dec omp re s r F so ar e n eede d t o see t his pict ur e. QuickTime™ and a TIFF ( Uncompressed) decompressor are n eeded t o see ta pict ure. QuickTime™ and his TIFF (Uncompressed) decompressor are needed to see this picture.
  • 14. • Comprehensive Site Selection Analysis Site Selection Analysis RESEARCHED AVAILABLE – Doubletree Hotel Atlanta-Buckhead Atlanta, Georgia Guest Rooms: 230 Dates Availab le Function S p ce a F&B Distance to Airport · Can you accommodate all · Avg. Continental 25 Minutes from Hartsfield 9/ 24/ 2 07 - 9/ 26/ 0 2007, of the meeting space Breakfast: $13.95 Airport 1st Option requirements? Yes · Avg. Buffet Breakfast: · Single Rate: $139.00 $16.95 Features and Amenities · Double Rate: $139.00 Function S p ce a · Avg. Lunch: $24.00 · Pool On-Site - Not Comments · Avg. Dinner: $35.00 Available Additional Room Ra te · Meeting space is no charge · AM Break: $7.50 · Airport Shuttle Fee: $36.00 I nformation based on your scheduled F & · PM Break: $7.50 Roundtrip · Additional Person Fee: B. I can secure for a 24 hold · Service Charge Food & · Self Parking Fee: $15.00 No Charge as well. Beverage: 21 % Per Night · Occupancy Tax: 8 % · Additional Tax: 8 % · Valet Parking Fee: $19.00 · Room Tax: 7 % Per Night · High Speed Internet: F&B Com ments · Health Club/Fitness $9.95 / 24 hrs. · No food & beverage Center: No Charge · 800 Call Charges: minimum. · Taxi Fare: $45. One Way $.10 / min. after 1 hr. (Report Continued)
  • 15. • Comprehensive Site Selection Analysis (Continued 1)
  • 16. • Comprehensive Site Selection Analysis (Continued 2)
  • 17. • Comprehensive Site Selection Analysis (Continued 3) Site Selection Analysis RESEARCHED AVAILABLE – InterContinental Hotel Atlanta-Buckhead Atlanta, Georgia Guest Rooms: 422 Dates Availab le Function S p ce a F&B Distance to Airport: · Can you accommodate all $2500 Minimum F&B 30 Minutes from Hartsfield 9/ 24/ 2 07 - 9/ 26/ 0 2007, of the meeting space requirement. Airport 1st Option requirements? Yes · Single Rate: $219.00 Avg. Continental Breakfast: Features & Amenities · Double Rate: $219.00 $19.00 · Airport Shuttle Fee: $35 · Suite Rate: $289.00 Function S p ce a Avg. Lunch: $28.00 Roundtrip Comments Avg. AM Break:.$8.00 · Self Parking: $7/day Additional Room · Meeting space of Avg. PM Break: $8.00 · Valet Parking: $/day · Rate I nformation 1,000 sq ft. Taxi: $35 One Way · Service Charge: 22% · Room Tax: 8% - Health Club: · Occupancy Tax: 7% Complimentary - High Speed Internet: $10.95/24 hrs - 800 Charges: $1/ call (Report Continued)
  • 18. • Comprehensive Site Selection Analysis (Continued 4) Site Selection Analysis RESEARCHED FACILITY U – NAVAILABLE Facility Location Reason 1. Grand Hyatt Atlanta in Buckhead Atlanta, GA Unavailable - Meeting space not available 2. Sheraton Buckhead Hotel Atlanta Atlanta, GA Unavailable - Meeting too far out to respond at this time 3. The Ritz-Carlton, Buckhead Atlanta, GA Unavailable - Sold out - citywide (End of Report)
  • 19. 1. Client History Form Our Client History Forms — with information provided by the hotels — are excellent management tools, and captures all the critical details of your event.
  • 20. ConferenceDirect Experience We work with hundreds of hotels, booking thousands of events each year, building relationships to better serve you.
  • 21. ConferenceDirect Experience Your conference or meeting is way too important to leave anything to chance. When you work with ConferenceDirect, you’ll enjoy the peace of mind that comes with partnering with highly seasoned professionals.  Experienced Management Team  Brian D. Stevens, President & CEO  Brian Richey, Executive Vice President  Jerry Horan, COO  Dave Scypinski, Senior Vice President  Fred Shea, Senior Vice President  Jeffrey Devine, CMP, Vice President Conference Management  Adam M. Briggs, Vice President Housing & Registration  Leslie Casanova, Global account Manager  Influential Advisory Board  252 Professional Associates  Average 10 Years Industry Experience  On-going Training & Industry Education  Well Connected Within the Industry
  • 22. Strength in Numbers Meeting News identified ConferenceDirect as one of the Top 25 Most Influential Companies in the industry. We’re constantly thinking of ways to leverage our buying power, experience and industry knowledge to deliver even more value to our customers. 5,227 Meetings 2,005,442 Room Booked in 2008 Nights Booked in 2008
  • 23. Room Nights Booked by Hotel Brand
  • 24. Size of Meetings Booked
  • 25. ConferenceDirect Customers ConferenceDirect’s customers represent every industry and include both corporations and associations from around the globe. We work with groups of all sizes, helping them to arrange and manage events for 25 to 10,000, on a local, state, regional, national or international level.
  • 26. Corporate & Association Meetings Booked
  • 27. ConferenceDirect Customer Testimonials “We are dedicated to saving our customers time and money by providing the most technologically advanced and professional meeting planning services in the industry. Our goal is to exceed your expectations at every point of contact. We want to be your partner in success.” Brian D. Stevens
  • 28. Our Customers Say it Best… In Their Own Words “Microsoft highly values the competent, cost effective support provided by ConferenceDirect. They are now a fundamental element in planning our annual events and product launches.” Microsoft Corporation
  • 29. Our Customers Say it Best… In Their Own Words (Continued 1) “The professionals at ConferenceDirect have been an outstanding resource for our business. Their quality of service, attention to detail, can-do approach to everything and thorough commitment to excellence is unmatched in this business.” National Hockey League
  • 30. Our Customers Say it Best… In Their Own Words (Continued 2) “The best decision I ever made was to engage ConferenceDirect to assist ACTE with our Annual Convention." Association for Career and Technical Education
  • 31. Our Customers Say it Best… In Their Own Words (Continued 3) “The knowledge and professionalism that ConferenceDirect lent to our meeting led to the most successful conference in the history of our company.” Nobel Biocare
  • 32. Our Customers Say it Best… In Their Own Words (Continued 4) “Through ConferenceDirect we have realized how strategic destinations can offer value-added savings for future conventions.” SunGard Higher Education
  • 33. Our Customers Say it Best… In Their Own Words (Continued 5) “The expertise provided by ConferenceDirect was amazing. I will not do another conference without them. True professionals in every sense of the word.” Boston Market
  • 34. Our Customers Say it Best… In Their Own Words (Continued 6) “ConferenceDirect's exceptional knowledge of the hotel and travel industry adds a new level of efficiency to our planning process.” American Academy of Child and Adolescent Psychiatry
  • 35. Our Customers Say it Best… In Their Own Words (Continued 7) “ConferenceDirect Housing & Registration deserves much of the praise for the success of our most recent Users Conference. Thank you for helping us raise the bar on our level of service to our customers.” CSC Financial Services Group
  • 36. Our Customers Say it Best… In Their Own Words (Continued 8) “ConferenceDirect has been a great addition to our Event Team. Their expert, precise and creative registration services have contributed immensely to the success of our programs. They are a valuable resource.” L'Oreal USA / Redken
  • 37. Industry Associations ConferenceDirect maintains a strong presence at Hospitality Industry events through our participation in major tradeshows. Our involvement ensures that our customer’s interests are well represented. Our associates also use these opportunities to build and strengthen their industry relationships with vendors so that our clients will benefit from them.
  • 38. Meeting Planning Made Simple Thank You! We Promise to Save You Time & Money Leslie Casanova +407-496-0705 www.conferencedirect.com