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    Expansion booklet   su Expansion booklet su Document Transcript

    •   Expansion  Booklet:  Specialized  Units   What  is  an  Specialized  Unit?   Specialized  Unit  is  an  entity  of  AIESEC  in  Czech  Republic  responsible  for  disseminating  their   program  and  projects  in  smaller  markets  and  would  not  be  able  to  receive  a  local  committee   of  AIESEC.  Through  SU,  AIESEC  in  Czech  Republicl  won  capacity  to  expand  its  reach,  leading   development  and  opportunities  for  students  and  companies  would  not  normally  be   impacted.   Features  of  an  SU:   As  Specialized  Units  are  located  in  smaller  markets,  its  structure  must  be  compatible  with  its   needs,  or  as  lean  as  possible.  The  secret  of  a  good  operating  unit  is  its  efficiency   (Organizational  Structure  /  Results  generated).   An  Specialized  Unit  must  be  very  focused  on  their  ability  to  exploit  the  market,  it  is  not   recommended  to  use  one  SU  the  4  programs  of  AIESEC,  but  rather  focus  on  what  will   generate  more  results  and  more  efficiency  for  the  entity.  If  the  local  market  offers   opportunities  in  other  programs,  the  SU  should  come  to  consensus  with  your  LC  Extender  to   assess  the  possibility  of  extending  the  portfolio  of  programs,  it  is  important  to  be  evaluated   the  maturity  of  the  SU  existing  programs  to  start  other.   It  is  important  to  emphasize  that  the  moment  one  Operational  Unit  is  created,  the  direction   is  that  this  will  always  be  an  SU,  there  is  no  possibility  of  a  change  in  the  type  of  entity,  such   as  becoming  a  Expansion  Initiative.   How  to  start  an  Specialized  Unit?   First,  you  need  to  contact  the  MC  (MCVP  Operations),  to  check  the  availability.  LC  needs  to   recruit  the  SUPil    and  give  all  the  necessary  support  to  start  running  operations  (this  include   trainings,  operational  visits  and  CEEDs).  It’s  advised  to  select  a  Local  Expansion  Manager   (LEM)  to  help  with  all  these  processes  and  also  work  tracking  the  SU  after  it.     Characteristics  of  an  Specialized  Unit  Market:   Specialized  Units  markets  are  characterized  by  having  a  large  potential  in  specific  programs,   may  offer  occasional  opportunities  in  programs  that  are  not  focused  entity.   It  is  very  important  to  note  that  the  purpose  of  an  Specialized  Unit  is  perform  as  much  as   possible,  even  having  the  results  of  high-­‐volume,  does  not  mean  that  the  SU  may  become  a   Expansion  Initiative.  What  will  be  taken  into  consideration  is  the  market  in  which  it  operates   and  not  the  results.      
    •     Specialized  Unit  President   The  Specialized  Unit  President  manage  the  Team  Leaders  team  of  the  Specialized  Unit,  and  is   the  final  responsible  of  the  management  of  all  SU.   Job  Description  1   Job  Description  2   Job  Description  3   Job  Description  4   Job  Description  5   Job  Description  6   Accountable  to   Duration  of  the  term   Required  skills   Manage  the  SU:  training  and  coordinate  team  management,  guarantee  team  minimus Sell  the  expansion  product  to  universities  and  guarantee  a  relationship  between  entiti Guarantee  the  communication  and  tracking  between  LC,  LEM  an  SU   Helps  promote  and  sell  AIESEC  products  in  local  market   Planning  and  tracking  of  operations   Responsible  for  national  communication  between  the  expansion  network  and  apply   national  expansion  guidelines  on  the  entity   LEM,  LCP   One  year   Proactive,  No  excuses  profile,  Fast  learning,  Communication  skills,  People  managemen Processes  management,  Communication  skills       LEM  –  Local  Expansion  Manager   The  Local  Expansion  Manager  is  the  person  at  the  LC  responsible  for  guarantee  the   communication  aligned  through  MC-­‐LC-­‐SU.   On  LC  side:   • • • Manage  Expansion  Processes   Accountable  to  LCP;   Guaranttee  effective  support  and  trainings  from  extensor  LC;   On  SU  side:   • • • • • • Manage  the  sU:  selection  of  TLPs  if  needed,  training  and  coordinate  team   management   Operational  visits;   Interaction  and  participation  on  Expansion  network.   University  relations   Operational  tracking;   Positioning  of  AIESEC  products  in  local  market   Job  Description  1   Job  Description  2   Job  Description  3   Job  Description  4   Tracking  of  TLPs  and  operations   Coaching  of  TLPs   responsible  for  the  communication  between  SU  and  LC   Guarantee  that  both  entities,  SU  and  LC,  are  following  the  expected.  That  the  LC  
    •   Job  Description  5   Job  Description  6   is  giving  the  right  support  and  the  SU  is  showing  results.   Responsible  for  give  national  guidelines  to  both  entities,  through  the  contact  with   expansion  network.  Provide  directions  aligned  to  national  strategies.   At  least  2  operational  visits  during  the  6  month  term.     Relation  of  Specialized  Units  with  its  Home  LC   To  be  better  defined  and  understood  this  relationship,  the  name  was  created  LC  HUB,  this  is   to  create  a  union  between  entities  belonging  to  the  conglomerate  which  together  can   conquer  most  significant  results  and  representation  to  the  network.   As  a  basis  for  a  good  working  relationship,  and  to  all  entities  of  the  HUB,  follows  a  Statement   of  commitment  with  important  points  that  entities  should  take  into  consideration.   Remembering  that  Statement  Commitment  is  to  provide  inputs  for  the  important  points   that  can  be  adapted  in  the  local  HUB.     Statement  of  Commitment     -­‐  Unified  Planning   • • • • • • • • • •  Plan  and  replan  be  made  together   •  Planning  for  the  individual  Entity  Expansion  included  in  the  Unified  Planning   •  Minimum  Percentage  representation  of  the  results  of  Home  LC  (according  to  the   potential  of  each  entity  expansion)   •  Planning  done  together,  each  knowing  their  role,  their  goals,  their  representation,   based  on  a  vision  and  common  goals.   •  Budget  Set  (each  entity  has  its  pre-­‐established  budget  within  the  total  budget  Hub)   •  Report  for  Quarter  of  all  entities  of  the  Hub  to  be  sent  to  each  other.   •  Set  calendar  with  all  events  HUB   •  Definition  of  process  owners  (eg  Entity  Expansion  may  conduct  the  sale  and   delivery,  matching  is  the  responsibility  of  the  home  LC)   •  Consider  creating  a  name  for  the  HUB     -­‐  Elections   • • • •   •  Home  LChas  the  right  to  have  a  representative  in  election  process  (LCP  or  another   member  of  the  EB)   •  Members  of  the  Expansion  Entity  has  the  right  to  vote  in  direct  elections  for  LCP   •  Members  of  the  expansion  entity  has  the  right  to  vote  of  confidence  in  electing  EB   •  Have  a  Elections  Calendar  around  the  HUB  
    •   -­‐  Financial  Management   • • • • • • • •  Initial  investment  by  the  Home  LC   •  Within  the  Bank  Account  of  the  Home  LC,  have  a  sub-­‐account  in  the  name  of  the   Entity  Expansion,  so  you  can  have  access  to  their  capital  directly.   •  Budget  for  Entities  Expansion   •  Worksheet  joint  for  all  Entities  HUB  can  track  your  finances   •  Support  for  Investments   •  Monthly  report  or  per  quarter  between  entities.   •  Home  LC    train  and  monitor  the  management  of  their  Financial  Entities  Expansion   -­‐  Organizational  structure  of  Supreme  Expansion   • • • •  The  decision  of  the  structure  to  be  formed  must  be  joint  (Home  LC  and  Entity   Expansion)   •  Inclusion  of  charge  according  to  the  need  and  maturity   •  Be  as  lean  as  possible     -­‐  My  @   • •   •  Training  on  how  to  use  My  @   •  Provide  EB  access  for  the  Expansion  Entity  EB