Local Voice Dictation on MAC for Lawyers


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OS X Mavericks facilitates offline dictation service with live feedback, helping lawyers improve efficiency and save time on legal transcription

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Local Voice Dictation on MAC for Lawyers

  1. 1. Local Voice Dictation on MAC for Lawyers OS X Mavericks facilitates offline dictation service with live feedback, helping lawyers improve efficiency and save time on legal transcription Apple’s dictation service just got a big boost with Internet-free dictation in the OS X Mavericks. This universal dictation option is proving a great advantage for legal transcription. The notable challenge with the OS X Mountain Lion version is that the dictation has to be sent to Apple’s servers for conversion to text. The new version has brilliantly tackled the issue by making dictation offline. Lawyers just have to dictate into their computer’s microphone and the words appear on the screen – something that is not possible with the Web-based method. In other words, dictation just got ‘enhanced'. How OS X Mavericks Outsmarts OS X Mountain Lion When Apple came out with OS X Mountain Lion in 2012, lawyers were at first quite happy. Their efficiency greatly improved when a lot of time was saved with quick entry of data into the system. However, with Mountain Lion, the dictated information is sent to an Apple server for processing before it available as text. There were limits, and as you had to pause to let the data reach Apple and return. The conversion of long paragraphs is difficult and dictation had to be limited to just a few sentences at a time. Transcribing complex court proceedings and legal documents can be quite challenging with Mountain Lion. The latest version, OS X Mavericks, brilliantly resolves these issues with ‘enhanced dictation’. It works smoothly without the need of an Internet connection. Instead of depending on a server, this speech recognition software is designed to work as a local service on the MAC. The dictation is converted to text and displayed on the screen in real time. As the feature supports live processing of speech, lawyers no longer need to limit the length of the audio. Other capabilities of Mavericks are • Enables switching between available languages • Customizable dictation trigger (single key press/keystroke) • Specific commands such as upper and lower case, paragraphs, line breaks, special characters
  2. 2. The ‘enhanced dictation’ feature enhances the speed of the overall process. The dictation appears on the screen as the lawyer speaks and live feedback allows them to make necessary corrections immediately, improving their efficiency. Lawyers can carry out their documentation tasks anywhere, even where there is no Internet connectivity. Apple has also included several security and performance updates for greater safety and smooth operation. Simple Steps to Enable Enhanced Dictation on MAC Just a few simple steps can enable offline dictation service with live feedback on the system:
  3. 3. • Visit the menu section • Tap open the “System Preferences” • Go to the “Dictation & Speech” control panel • Check the box for “Use Enhanced Dictation” To complete the process and make the service local, you will have to perform the download of a specified file on the screen. The size of the download may differ depending on the selected language. Using Live Speech-to-Text Feature As with normal dictation, you can now start the offline dictation process by double hitting the “fn” key. A microphone icon is displayed to show that it is ready to accept the input. Just speak the required data into the microphone which is entered ‘live’ in the respective text fields. The machine recognizes pauses and prolonged pauses which are entered as
  4. 4. punctuation, commas and periods. Lawyers have the flexibility to easily specify any commands in between such as a special character, return or a line break. Expected Improvements with “Enhanced Dictation” Even with all the advantages offered by the continuous and live dictation feature, users are expecting further improvements. It is hoped that edits and corrections of the entered content will become even quicker. They hope that the software could learn from repeated corrections and perform them automatically in the future. Integrating conventional legal transcription services with the solutions offered by advanced speech recognition technology can help improve efficiency and accuracy.