Great Videoconference Presentations Carol Daunt Please mute your microphone

Elect a Leader Take charge! Collect questions/answers Nominate a spokesperson

Take charge!

Collect questions/answers

Nominate a spokesperson

Your experience with VC? Lots A fair bit Some Not much None

Lots

A fair bit

Some

Not much

None

Topics PRESENTATION TIPS: Designing for the screen Computer generated visuals Movement and dress Best camera shots Body language Using your voice MANAGING MULTIPOINTS Multipoint options Starting a multipoint with dignity Seeing who needs to be seen Working with on-site, video & phone audiences Managing questions/comments

PRESENTATION TIPS:

Designing for the screen

Computer generated visuals

Movement and dress

Best camera shots

Body language

Using your voice

MANAGING MULTIPOINTS

Multipoint options

Starting a multipoint with dignity

Seeing who needs to be seen

Working with on-site, video & phone audiences

Managing questions/comments

Good Presentation: Good screen graphics Good camera shots Appropriate attire Manage the group Good content Personality

Good screen graphics

Good camera shots

Appropriate attire

Manage the group

Good content

Personality

Thinking Visually

How We Understand See 55% Voice 38% Words 7 %

Don’t try to put small print like this on the screen because no-one will be able to read it. Remember that people are sitting away from the screen and even if they have twenty/twenty vision they won’t be able to see it. And even if they can read it they will get very tired if you give them ten or twenty of these screens to read in an hour. There are also too many words on this page to read from a television screen. It is far better to summarise what you are saying into points.

Good Visuals Minimum 24 point bold: This is 12 point regular This is 12 point bold This is 16 point regular This is 16 point bold This is 20 point regular This is 20 point bold

Minimum 24 point bold:

This is 12 point regular

This is 12 point bold

This is 16 point regular

This is 16 point bold

This is 20 point regular

This is 20 point bold

Easier to read: Arial , Verdana or Geneva Times or Century may ‘bleed’ Loss of impact: bold , italics , underline

CAPITALS ARE HARD TO READ ESPECIALLY IF THEY ARE USED FOR THE WHOLE GRAPHIC USE THEM FOR HEADINGS ONLY

CAPITALS ARE HARD TO READ

ESPECIALLY IF THEY ARE USED FOR THE WHOLE GRAPHIC

USE THEM FOR HEADINGS ONLY

HEADINGS CAN BE IN CAPITALS A mix of upper and lower case is easier to read in the body We are more used to this

36 POINT BOLD FOR TITLES 24 point bold for body text Use a sans serif font Don’t mix fonts & styles Use upper and lower case Maximum 30 characters per line Maximum 7 lines per screen

36 POINT BOLD FOR TITLES

24 point bold for body text

Use a sans serif font

Don’t mix fonts & styles

Use upper and lower case

Maximum 30 characters per line

Maximum 7 lines per screen

Use a minimum of 36 point bold for titles and 24 point bold for body text. Use a sans serif font eg Arial , Helvetica , Geneva as they are easier to transmit & read on screen. Don’t mix fonts and don’t use too many styles ie bold , italics , underline - they’ll lose their impact. Use upper and lower case. Use a maximum 30 characters and spaces per line and 7 lines of text per screen.

Use a minimum of 36 point bold for titles and 24 point bold for body text. Use a sans serif font eg Arial , Helvetica , Geneva as they are easier to transmit & read on screen. Don’t mix fonts and don’t use too many styles ie bold , italics , underline - they’ll lose their impact. Use upper and lower case. Use a maximum 30 characters and spaces per line and 7 lines of text per screen.

36 point bold for titles 24 point bold for body text Use a sans serif font Don’t mix fonts & styles Use upper and lower case Maximum 30 characters per line Maximum 7 lines per screen

36 point bold for titles

24 point bold for body text

Use a sans serif font

Don’t mix fonts & styles

Use upper and lower case

Maximum 30 characters per line

Maximum 7 lines per screen

Simple Thick Lines Effective

Too complicated Lines too thin Send via print

Keep all graphics in 'safe' area Letters may disappear on some monitors

Keep all graphics in 'safe' area

Letters may disappear on some monitors

Blue Pink Green Lilac All are all fine to use

Yellow text on blue background is good.

Black text on white background is too stark for a TV screen

Try apricot text on black background

Black text on mauve background is quite good

Detailed patterns: Message hard to read Can cause picture break up

Message hard to read

Can cause picture break up

How Will Meetings Change? From face-to-face To technology delivered? Who knows the future? Too much information!

From face-to-face

To technology delivered?

Who knows the future?

Good Camera Shots Centre of screen Eyes one third from top of screen Leave some room around Don’t wear busy patterns

Centre of screen

Eyes one third from top of screen

Leave some room around

Don’t wear busy patterns

How Do You Look & Move?

How Do You sound?

Managing Multipoints

Voice activated Continuous presence Modes of Operating

Voice activated

Continuous presence

See who speaks Mute microphones to prevent switching Voice Activated

See who speaks

Mute microphones to prevent switching

Screen divided See yourself in PIP Continuous Presence

Screen divided

See yourself in PIP

Notify participants of ALL details Set & distribute an Agenda Chair be the first on the bridge Prepare room & self (set pre-sets) Mute before calling (don’t forget to unmute) Show a welcoming slide Start With Dignity!

Notify participants of ALL details

Set & distribute an Agenda

Chair be the first on the bridge

Prepare room & self (set pre-sets)

Mute before calling (don’t forget to unmute)

Show a welcoming slide

Be on time! Prepare room & self (set pre-sets) Mute before calling (don’t forget to unmute) Use MUTE button when not speaking Include all sites Be careful what you say! Aim camera at who is to speak Don’t ‘lose’ the graphics (single screen problem) Direct questions Multipoint Tips

Be on time!

Prepare room & self (set pre-sets)

Mute before calling (don’t forget to unmute)

Use MUTE button when not speaking

Include all sites

Be careful what you say!

Aim camera at who is to speak

Don’t ‘lose’ the graphics (single screen problem)

Direct questions

Resources www.learntel.com.au eBooks Tips Sheets Blog Links http://videoconference.edublogs.org Videoconference blog

www.learntel.com.au

eBooks

Tips Sheets

Blog

Links

http://videoconference.edublogs.org

Videoconference blog