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Welcome to Grant Writing Basics

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  • Thank Barbara and Lee
    Acknowledge Missouri – tornado lots of things in their schedule and on plate
    Take a time out to tune in
    This is a WORKshop

    Do introductions –
    Stephanie -
    Lisa - ?
    Barb or Lee?
    Them – what do they want – what’s unique about MO?
    Go to agenda -
    Review agenda – point out where we are going to do exercises, critiques or they write
    Tell them about the samples and the forms and the resource lists we will provide
    Talk about any adjustments need to make to get their needs doene
    Fast timing
    May skip some pieces
    Breaks and lunch
    Particpate don’t dominate
    Parking lot issues
    This is only a small piece of the pie – should consider the GWI
  • Key points – there is a lot of money out there – give some stats if we can get current. In excess of $40 billion a year.
    You do need money to keep program running – no free lunch

    In general funders want to expand or build capacity or innovate – not maintain – they want you to have background and skin in the game!

    Are thee any MO state grant dollars for rural health ? Add HRSA grants to MO

  • Go to the sample and review sample concept paper - if we have one
  • Consorita draft agenda
    Assignments sheet
    Consortium member description
  • Add a picture of a target
  • Refer to handout on sources of data

    Statement of need worksheet

    Exercise write a paragraph

    Critique a statement of need
  • Do the worksheet
    Critique the samples?
    Federal form
  • Exercise – brainstorm goal words brainstorm objective words
  • Show formats of goals and objectives with timeline and methodology
  • Insert 259 - 260
  • Review evaluation plans as time allows
  • Put in a graphic that represents the mind, mouth, heart…


    Maybe a picture of a head with a heart in it –

    Or maybe a sympol that represents left brain right brain
  • Sample
    Table of Contents
    Letter of support list
    Memorandum of understanding
    Sustainability plan
  • Transcript

    • 1. Rural Grant Writing Teryl Eisinger, MA Director Stephanie Hansen Education Coordinator National Organization of State Offices of Rural Health
    • 2. Why write a grant? • There’s a lot of grant money out there – you might as well have some too! • You need the money to pay salaries or buy equipment or make sure your program doesn’t shut down! • Only one GOOD REASON
    • 3. “There is a problem and you have a passion, a plan and some existing capacity to fix that problem.” Be a M.O.M!
    • 4. Getting organized • 13 Questions to ask yourself • The concept • Organizing your consortium/team
    • 5. Getting organized to write a grant • Have a concept – What is the problem? – What do you want to do about it? Services to be provided – Who will do it with? Structure, responsibilities,expertise – When will you do it? Steps to be taken – How will you track your victory? – How much will it cost?
    • 6. Concept paper The job isn’t started until the paperwork is done!
    • 7. Organizing the team • Players know the objective • Know the rules • Everyone has a position – Conductor/Editor – Writer(s) – Support staff – Accountant – Evaluator – Reader – Sender
    • 8. A word about consortiums Time and commitment Distinct roles fiscal service provider target population All participate and benefit
    • 9. Talk to the funder • Find the right contact • Overview your concept • Given this concept AND our background does this sound like a fundable project? • Listen
    • 10. Building Block #1 Statement of need • You MUST be able to state your need …
    • 11. Statement of need – what is the problem? • Target population – General demographics community description • What is their need? – Health status, incidence etc… • What is the cause? – Risk factors
    • 12. Sources of data Needs assesments Federal, state and county data Provider data Interviews Focus groups Community meeting Literature review Steal other people’s stuff - and credit them! data, model programs, policy briefs, bibliographies, funded projects etc…
    • 13. Budget Plan for how you will spend money to address the need. • What is a budget? • Reviewers should be able to read the budget and know what you plan to do and that you have the project management capacity to do it. • Two parts – Budget form – rows and columns of numbers – Narrative or justification • What will funds be used for • How was the cost calculated • What is important about funding this expense
    • 14. Basic budget components • Personnel – Salary and fringe • Contractual – What – where will you “farm out”? – Partner deliverables? – How will contractor be selected if not “named”? • Travel – cite your travel policy or gsa • Equipment – is it allowed – how is it defined? • Supplies – things that are expendable • Operating - routine expenses to operating the project • Other – be cautious about catch all
    • 15. Additional budget components • Indirect • “Match” In – kind Cash • Administrative
    • 16. Budget narrative • Lead sentences “Funds of ___ are requested to support a .50 FTE program manager to oversee all aspects of the program including service delivery, consortium relations and ensuring all reporting requirements are met.” “$___ in matching funds for personnel is provided by an in- kind contribution from the Smith county public health department. “
    • 17. Budget strategy • Check in with partners early! • How much detail is necessary? • Can you request equipment? • What about indirect? • What are your administrative costs? • Can I/should I pad the budget?
    • 18. Project Plan What are you going to do to address the need? “Goals and objectives” “Timeline” “Methodology” “Logic model “
    • 19. Writing Goals & Objectives • Get ready – Review your problem statement • Get set – Review your “solution” • Go – Write what you want the results to be
    • 20. Goals and objectives • Goals are “General” • Objectives tell about the “Operation”
    • 21. SMART objectives Specific – Is it clear? Measurable – What can you measure/observe? Achievable – Is it doable? Relevant – Will it do what we think we should accomplish Time frame – In what time period will the objective be accomplished?
    • 22. Goals, Objectives, Timelines & Methodology Goal: To disseminate information to policy makers, practitioners and community leaders on key rural health issues. Objective: Plan and convene an annual “day at the legislature” for state of Michigan in January 2012. Methodology: 1. Select and convene planning committee partners by June 2011. 2. Confirm budget and other resources by July 2011. 3. Draft agenda approved by September 2011.
    • 23. Project Evaluation “A systemic approach of social research procedures” “To ascertain or fix the value” OR SO WHAT?
    • 24. Project evaluation – key questions • What is required? • What is budgeted? • What do we want to know then that we don’t have now?
    • 25. 3 focus areas of a simple evaluation plan • Did you do what you said you were going to do? (process) • What can you count? (outcomes) • So what? (impact)
    • 26. Begin with the end in mind Goal: To disseminate information to policy makers, practioners and community leaders on key rural health issues. Objectives: Process Outcome Impact
    • 27. Project evaluation plan narrative • Who’s responsible – data collection, reporting, monitoring? • Data collection – what, how, when? • Monitoring/correction – Reporting – Information dissemination – Decision making
    • 28. Evaluation – lead sentence “The project will be evaluated by systematically examining and collecting data on process, outcomes and impacts of the project activities.”
    • 29. Project narrative – pulling all the pieces together for success! • Write for the reviewers • Writing – right • Important pieces
    • 30. Project narrative – write for the reviewers! • What is an “ORC” • Reviewers are people with history, background, personalities and opinions • Don’t make your reviewer work too hard to read your grant!
    • 31. Writing – right! • Write fast – revise later • Use their outline • Lead sentences to every paragraph • Transitions from one paragraph to the next • Use the same tense throughout • Use their language • Not just the facts – rationale, benefits, models • Format to use white space • Format to put your application at the top of the pile
    • 32. How to find grants - Types of grants • Challenge grants • Demonstration grants • Planning grants • Program development grants • General purpose or operational grants • Capital grants
    • 33. How to find grant funds • Read - periodicals and the news • Network - with other organizations • Search and re-search - Federal Office of Rural Health Policy - Rural Assistance Center - Guidestar
    • 34. What to do after you write the application • Write thank you notes! • Look for other sources of funds. • Build your grant library.
    • 35. Next steps • What will you do when you get home? • Consider the NOSORH Grant Writing Institute • Stay in touch!
    • 36. Teryl Eisinger, MA Director teryle@nosorh.org Stephanie Hansen, Education Coordinator steph@nosorh.org

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