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Welcome to Grant Writing Basics

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  • Thank Barbara and Lee Acknowledge Missouri – tornado lots of things in their schedule and on plateTake a time out to tune in This is a WORKshopDo introductions – Stephanie - Lisa - ? Barb or Lee? Them – what do they want – what’s unique about MO? Go to agenda - Review agenda – point out where we are going to do exercises, critiques or they write Tell them about the samples and the forms and the resource lists we will provideTalk about any adjustments need to make to get their needs doene Fast timing May skip some piecesBreaks and lunch Particpate don’t dominateParking lot issues This is only a small piece of the pie – should consider the GWI
  • Key points – there is a lot of money out there – give some stats if we can get current. In excess of $40 billion a year.You do need money to keep program running – no free lunchIn general funders want to expand or build capacity or innovate – not maintain – they want you to have background and skin in the game! Are thee any MO state grant dollars for rural health ? Add HRSA grants to MO
  • Go to the sample and review sample concept paper - if we have one
  • Consorita draft agenda Assignments sheet Consortium member description
  • Add a picture of a target
  • Refer to handout on sources of data Statement of need worksheet Exercise write a paragraphCritique a statement of need
  • Do the worksheet Critique the samples? Federal form
  • Exercise – brainstorm goal words brainstorm objective words
  • Show formats of goals and objectives with timeline and methodology
  • Insert 259 - 260
  • Review evaluation plans as time allows
  • Put in a graphic that represents the mind, mouth, heart…Maybe a picture of a head with a heart in it –Or maybe a sympol that represents left brain right brain
  • Sample Table of Contents Letter of support list Memorandum of understanding Sustainability plan

Welcome to Grant Writing Basics Welcome to Grant Writing Basics Presentation Transcript

  • Rural Grant Writing
    Teryl Eisinger, MA
    Director
    Stephanie Hansen
    Education Coordinator
    National Organization of State Offices of Rural Health
  • Why write a grant?
    There’s a lot of grant money out there – you might as well have some too!
    You need the money to pay salaries or buy equipment or make sure your program doesn’t shut down!
    Only one GOOD REASON
  • “There is a problem and you have a passion, a plan and some existing capacity to fix that problem.”
    Be a M.O.M!
  • Getting organized
    13 Questions to ask yourself
    The concept
    Organizing your consortium/team
  • Getting organized to write a grant
    Have a concept
    What is the problem?
    What do you want to do about it?
    Services to be provided
    Who will do it with?
    Structure, responsibilities,expertise
    When will you do it?
    Steps to be taken
    How will you track your victory?
    How much will it cost?
  • Concept paper
    The job isn’t
    started
    until the
    paperwork is done!
  • Organizing the team
    Players know the objective
    Know the rules
    Everyone has a position
    Conductor/Editor
    Writer(s)
    Support staff
    Accountant
    Evaluator
    Reader
    Sender
  • A word about consortiums
    Time and commitment
    Distinct roles
    fiscal
    service provider
    target population
    All participate and benefit
  • Talk to the funder
    Find the right contact
    Overview your concept
    Given this concept AND our background does this sound like a fundable project?
    Listen
  • Building Block #1 Statement of need
    You MUST be able to state your need …
  • Statement of need – what is the problem?
    Target population
    General demographics community description
    What is their need?
    Health status, incidence etc…
    What is the cause?
    Risk factors
  • Sources of data
    Needs assesments
    Federal, state and county data
    Provider data
    Interviews
    Focus groups
    Community meeting
    Literature review
    Steal other people’s stuff - and credit them!
    data, model programs, policy briefs, bibliographies, funded projects etc…
  • Budget Plan for how you will spend money to address the need.
    What is a budget?
    Reviewers should be able to read the budget and know what you plan to do and that you have the project management capacity to do it.
    Two parts
    Budget form – rows and columns of numbers
    Narrative or justification
    What will funds be used for
    How was the cost calculated
    What is important about funding this expense
  • Basic budget components
    Personnel
    Salary and fringe
    Contractual
    What – where will you “farm out”?
    Partner deliverables?
    How will contractor be selected if not “named”?
    Travel – cite your travel policy or gsa
    Equipment – is it allowed – how is it defined?
    Supplies – things that are expendable
    Operating - routine expenses to operating the project
    Other – be cautious about catch all
  • Additional budget components
    Indirect
    “Match”
    In – kind
    Cash
    Administrative
  • Budget narrative
    Lead sentences
    “Funds of ___ are requested to support a .50 FTE program manager to oversee all aspects of the program including service delivery, consortium relations and ensuring all reporting requirements are met.”
    “$___ in matching funds for personnel is provided by an in-kind contribution from the Smith county public health department. “
  • Budget strategy
    Check in with partners early!
    How much detail is necessary?
    Can you request equipment?
    What about indirect?
    What are your administrative costs?
    Can I/should I pad the budget?
  • Project Plan What are you going to do to address the need?
    “Goals and objectives”
    “Timeline”
    “Methodology”
    “Logic model “
  • Writing Goals & Objectives
    Get ready – Review your problem statement
    Get set – Review your “solution”
    Go – Write what you want the results to be
  • Goals and objectives
    Goals are “General”
    Objectives tell about the “Operation”
  • SMART objectives
    Specific – Is it clear?
    Measurable – What can you measure/observe?
    Achievable – Is it doable?
    Relevant – Will it do what we think we should accomplish
    Time frame – In what time period will the objective be accomplished?
  • Goals, Objectives, Timelines & Methodology
    Goal: To disseminate information to policy makers, practitioners and community leaders on key rural health issues.
    Objective: Plan and convene an annual “day at the legislature” for state of Michigan in January 2012.
    Methodology:
    Select and convene planning committee partners by June 2011.
    Confirm budget and other resources by July 2011.
    Draft agenda approved by September 2011.
  • Project Evaluation
    “A systemic approach of social research procedures”
    “To ascertain or fix the value”
    OR
    SO WHAT?
  • Project evaluation – key questions
    What is required?
    What is budgeted?
    What do we want to know then that we don’t have now?
  • 3 focus areas of a simple evaluation plan
    Did you do what you said you were going to do? (process)
    What can you count? (outcomes)
    So what? (impact)
  • Begin with the end in mind
    Goal: To disseminate information to policy makers, practioners and community leaders on key rural health issues.
    Objectives:
    Process Outcome Impact
  • Project evaluation plan narrative
    Who’s responsible – data collection, reporting, monitoring?
    Data collection – what, how, when?
    Monitoring/correction
    Reporting
    Information dissemination
    Decision making
  • Evaluation – lead sentence
    “The project will be evaluated by systematically examining and collecting data on process, outcomes and impacts of the project activities.”
  • Project narrative – pulling all the pieces together for success!
    Write for the reviewers
    Writing – right
    Important pieces
  • Project narrative – write for the reviewers!
    What is an “ORC”
    Reviewers are people with history, background, personalities and opinions
    Don’t make your reviewer work too hard to read your grant!
  • Writing – right!
    Write fast – revise later
    Use their outline
    Lead sentences to every paragraph
    Transitions from one paragraph to the next
    Use the same tense throughout
    Use their language
    Not just the facts – rationale, benefits, models
    Format to use white space
    Format to put your application at the top of the pile
  • How to find grants - Types of grants
    Challenge grants
    Demonstration grants
    Planning grants
    Program development grants
    General purpose or operational grants
    Capital grants
  • How to find grant funds
    Read - periodicals and the news
    Network - with other organizations
    Search and re-search
    • Federal Office of Rural Health Policy
    • Rural Assistance Center
    - Guidestar
  • What to do after you write the application
    Write thank you notes!
    Look for other sources of funds.
    Build your grant library.
  • Next steps
    What will you do when you get home?
    Consider the NOSORH Grant Writing Institute
    Stay in touch!
  • Teryl Eisinger, MA Director
    teryle@nosorh.org
    Stephanie Hansen, Education Coordinator
    steph@nosorh.org