ANALYZING SPECIAL EDUCATION’S “ GREAT DIVIDE” S.E.A.S. “ IEPs are not actually designed or used for individualized education; instead they are focused on legal protection and compliance with regulatory processes”
Each of these programs requires varying degrees of administration and staff participation. Special Education Cycle YOUR data interconnects with each of the daily tasks in your SPED department. It drives the actions, decisions, funding, and development of each IEP and the services that follow. SEAS Application
Every step forward in productivity Support Teachers…Tackle Paperwork
… feel excessive paperwork interferes with their ability to serve children with disabilities more effectively (53 percent )
… spend an average of 35 percent of their time filling out forms or—literally—trying to find the proper paperwork.
printing or making copies of forms specific to special education
scheduling IEP meetings
mailing notices to parents
tracking paperwork from other teachers that is required for the IEP process
initial evaluations & triennial evaluations
functional behavioral assessments
manifestation determination reviews
keeping behavior logs to track frequencies of specific student behaviors
behavioral intervention plans
other aspects of special education
Updating, verifying quality & integrity of data for all parties
IDEA 2004 involves more than 800 individual regulations. Children with Disabilities are being left behind! The system is driven by complex regulations , excessive paperwork and ever-increasing administrative demands at all levels—for the child, the parent, the local education agency and the state education agency 2001 - President’s Commission on Excellence in Special Education: Summary of Findings; A New Era: Revitalizing Special Education for Children and Their Families .
Can you fit all of your eggs into ONE basket??? 80 to 90 % of in-service for special education is devoted to compliance… … not improving instruction or the quality of student IEPs. Special Education… MORE than just IEP’S RTI IDEA FAPE HIPPA Civil Rights State FTE reporting Organizational Oversight Data Backup Transferability
Consider how each tool can both perform the collaborative functions required by your department as a SUPPORT TOOL for your staff.
State Web-Based IEP application Special Education Cycle “ The first step towards getting somewhere is to decide that you are not going to stay where you are.” ~John Pierpont Morgan WILL receive IEP data and integrate with state reporting mechanisms. Will NOT assist in the collaboration activities that create, address, and track WHY theses determinations have been made. i.e. Pre-eval assessments, Goals & Objectives
Tool for collaborative planning between the school, the parents/caregivers, the student (where appropriate) and other agencies as necessary
Effective means of identifying and prioritizing learning outcomes
Consensus agreement on the student's current learning and development focus
Statement of learning objectives
Concise and usable summary of the student's educational program
Summary of teaching strategies, & related resources for curriculum areas and essential skills
Commitment to supporting the student to achieve identified goals
Tool for tracking individual student learning in terms of agreed goals and objectives
Element in reviewing the effectiveness of the teaching and support program
Support for those with less experience in working with students with special needs
Record of the relationship between any support services being provided and the student's educational program
Method to promote effective partnerships between the student and all those involved with them.
What it is… AN IEP?
Add as many students of Schools to the staff YOU CHOOSE SEAS Security…Just like you want it
“ DATA-DRIVEN DECISION MAKING is the KEY to identify strategies that work and developing more effective methods of allocating your resources" *Does not help create quality narratives DATA… Where does it all Come From?
All data & activities must be documented, reported, and stored & shared among multi- disciplinary teams, teachers, supervisors, and principles.
Exposure to civil rights, FAPE, IDEA, and other due process litigation will consume a districts time, resources, and budget, and patience.
DUE PROCESS…Not IF…but WHEN “ School districts should brace for more litigation in the wake of Monday’s decision… … There will be many more IDEA cases appealed to court by pro se parents.” Kathleen Mehfoud, a Reed Smith partner who represents schools in special ed disputes, regarding Wilkelman v. PARMA CITY SCHOOL DISTRICT ; a 7-2 decision in favor of parents ability to represent their children in court.
How can I be sure that implementing a new system, process, or technology will assist with handling the complex data & reporting needs for my district?
What role will this process play in reducing attrition of teachers… New and Old?
Why not just use our FREE state system?
Are my electronic records permissible in court?
“ Able TO AGGREGATE AND DISAGGREGATE data into meaningful data-driven decision making formats?”
98% 12,000 10% Teacher Satisfaction = Teacher Shortages of school districts report special education teacher shortages. 59 openings for special education teachers were left vacant or filled by substitutes in 1999-2000. 58 U.S. Department of Education-funded SPeNSE study of special education positions nationally that are filled by uncertified personnel . 60 (The proportion of special education positions held by uncertified personnel is even higher in some states. 61 ) Improving working conditions of special educators by reducing paperwork and mitigating the adversarial nature of special education
*Assessment, Evaluation, and Programming System (AEPS) SEAS Solution
“ Single-Source“ = increased Data integrity
Student-Centered; not just IEP based
Timeline – Automatic reminders
AEPS* /ARM– Documented assessments
Service Tracking – Ensuring services accountability
Goals/Objectives – Tied to State/Federal Goal criteria
Security Access rights to all stake-holders
EASE of USE
Familiar forms for teachers to type directly on
Auto-populate redundant information accurately to EACH form