STEEL INDIA LTD DOCUMENTATION NAME: BUSINESS BLUE PRINT MODULE NAME: HUMAN CAPITAL MANAGEMENT VERSION: 1.0 CREATED ON: 29/08/2012PREPARED BY: HCM TEAM 01. ARPITHA 02. DANIEL CHOWDARY. D 03. MALLIKARJUNA RAO .J 04. PAVANI 05. UMA MAHESWARI
DEFINITION:Time Management refers to managing time effectively so that the right time is allocated to theright activity. Time Management refers to making the best use of time as time is always limited.AS IS OF LIST OF HOLIDAYS:Steel India Limited is providing the following list of holidays. S.No Name of the Holiday Date 1 Makara Sankranthi January 14th 2 Republic day January 26th 3 Mahasivarathri Feb 20th 4 Holi March 8th 5 Ugadi March 23rd 6 SriRamanavami April 1st 7 Good Friday April 6th 8 Labour Day May 1st 8 Independence day August 15th 9 Ramzan August 19th 10 Ganesh chathurthi September 19th 11 Gandhi jayanti October 2nd 12 Dussera October 24th 13 Bakriid October 26th 14 Diwali November 13th 15 Christmas December 25th
TO BE OF LIST OF HOLIDAYS:The above mentioned total list of holidays is defined as public holidays in SAP.NAVIGATION PATH FOR DEFINING LIST OF HOLIDAYS:SPROSAP REFERENCE -IMGTIME MANAGEMENTWORK SCHEDULES DEFINE PUBLIC HOLIDAYCLASSESPUBLIC HOLIDAYSAS IS OF LOCATION WISE HOLIDAYS:STEEL INDIA LIMITED is providing the following list of Holidays based on Locations. Holidays List for Andhra Pradesh LocationS.No Name of the Holiday Date 1 Sankranthi January 14th 2 Republic day January 26th 3 MahaAPivarathri Feb 20th 4 Good Friday April 6th 5 Holi March 8th 6 Ugadi March 23rd 7 SriRamanavami April 1st 8 Independence day August 15th 9 Ramzan August 19th 10 Ganesh chathurthi September 19th
11 Gandhi jayanti October 2nd12 Dasera October 24th13 Christmas Dec 25th Holidays List for Karnataka LocationS.No Name of the Holiday Date 1 Sankranthi January 14th 2 Republic day January 26th 3 MahaAPivarathri Feb 20th 4 Good Friday April 6th 5 Holi March 8th 6 Ugadi March 23rd 7 SriRamanavami April 1st 8 Independence day August 15th 9 Ramzan August 19th10 GaneAP chathurthi September 19th11 Gandhi jayanti October 2nd12 Dasera October 24th13 Bakri id October 26th14 Diwali November 13th15 Christmas December 25th Holidays List for Maharastara Location
S.No Name of the Holiday Date 1 Sankranthi January 14th 2 Republic day January 26th 3 MahaAPivarathri Feb 20th 4 Good Friday April 6th 5 Holi March 8th 6 Ugadi March 23rd 7 SriRamanavami April 1st 8 Independence day August 15th 9 Ramzan August 19th 10 GaneAP chathurthi September 19th 11 Gandhi jayanti October 2nd 12 Dasera October 24th 13 Bakri id October 26thTO BE OF LOCATION WISE LIST OF HOLIDAYS:The list of Holidays is mapped into SAP as Holiday Calendar. T-Code: SCAL/OY05 Navigation Path: SPRO SAP REFERENCE IMGTime ManagementWork Schedule Define Public holiday classes Holiday calendar Holiday Calendar: A public holiday calendar is a grouping of public holidays according to the area in which they are valid. Floating Date Holiday: The dates of the holidays will change every year. Fixed Date Holiday: The dates of the holidays are fixed and will not change every year. Fixed Day holiday: These are the holidays, which fall on the same day of the week in a month.
BBP Holiday list for Andhra Pradesh,Karnataka and Maharastra Locations Name of the Date Andhra Karnataka Maharastra Holiday Pradesh Holiday CalendarS.No Holiday Calendar Holiday ID Calendar ID ID 1 Sankranthi January 14th AP KA MH 2 Republic day January 26th AP KA MH 3 Mahasivarathri Feb 20th AP KA MH 4 Holi March 8th AP KA MH 5 Ugadi March 23rd AP KA MH 6 SriRamanavami April 1st AP KA MH 7 Good Friday April 6th AP KA MH 8 Labour Day May 1st AP KA MH 9 Independence day August 15th AP KA MH 10 Ramzan August 19th AP KA MH Ganesh chathurthi September AP KA MH 11 19th 12 Gandhi jayanti October 2nd AP KA MH 13 Dussera October 24th AP KA MH 14 Bakri id October 26th ------- KA MH Diwali November ------- KA ------ 15 13th Christmas December AP KA ------ 16 25th Floating Date Holidays
Fixed date Holidays Fixed Day HolidaysAS-ISTypes of Breaks:STEEL INDIA LIMITED has the following Break Timings. S.No Working Shifts Break Paid/Unpaid 1 General Shift 13:00 - 14:00 Paid 2 First Shift 10:00 – 11:00 Paid 3 Second Shift 17:00 – 18:00 Paid 4 Night Shift 03:00 – 04:00 PaidTO-BEAs mentioned above breaks and break timings will be mapped as Break schedules in SAP.Break Schedule: The break rules in the work schedule for any particular working day and assign them toa personnel subarea grouping for work schedules. This grouping enables you to assign a break scheduleto as many of the grouping’s daily work schedules as you want, achieving maximum flexibility incombining all elements of the daily work schedule. Table: V_T550P Navigation Path: SPRO - IMG – Time Management – Work Schedule –Daily Work Schedule – Define Break Schedule- Determine Break schedule.
BBPSTEEL INDIA LIMITED has the following Break Schedules. NO Working Shifts Code Break Schedule Paid/Unpaid 1 General Shift SLGB 13:00 - 14:00 Paid 2 First Shift SLFB 10:00 – 11:00 Paid 3 Second Shift SLSB 17:00 – 18:00 Paid 4 Night Shift SLNB 03:00 – 04:00 PaidSLGB: General Shift Break Schedule.SLFB: First shift Break Schedule.SLSB: Second shift Break Schedule.SLNB: Night shift Break Schedule.AS-ISWorking Hours:STEEL INDIA LIMITED has Four Shifts S.No Working Shifts Timings Working Hours 01 General Shift 09:00-17:00 9 02 First Shift 07:00-15:30 8.30 03 Second Shift 15:30-00:00 8 04 Night Shift 00:00-07:00 7
Grace Time:Begin tolerance - 15minutes.End tolerance - 15minutes.TO-BEThe working hours are mapped into SAP as Daily Work Schedules.Daily Work schedule: Daily work schedule defines the working hours and break timings of group ofemployees during a given day.The daily work schedule determines the structure of working times in the enterprise at the daily level.You can also define actual normal working conditions and those that differ from externally or internallydetermined daily working times. In this way, you set up working times defined for specific employees.The planned working time specified in a daily work schedule is the basis for payment calculation ofactual working times that are relevant for payroll, as well as the valuation of attendances and absences.The daily work schedule, along with Break Schedules, comprise the working times for a particular day.You can base the daily work schedule on such working time models as flextime by defining the following: Core times. Tolerances. Table Name:V_T550A Navigation Path: SPRO – IMG – Time Management – Work Schedule –Daily Work Schedule – Define daily work Schedules.
BBPDaily work Schedules. S.No DWS Timings Total Hours Code 01 General Shift 09:00-17:00 9 SLGD 02 First Shift 07:00-15:30 8.30 SLFD 03 Second Shift 15:30-00:00 8 SLSD 04 Night Shift 00:00-07:00 7 SLND 05 Weekly Off 00:00-00:00 00:00 SLWOTolerance:Begin tolerance:End tolerance: S.No Working Shifts Timings Begin tolerance End tolerance 01 General Shift 09:00-17:00 09:15 16:45 02 First Shift 07:00-15:30 07:15 14:45 03 Second Shift 15:30-00:00 15:15 23:45 04 Night Shift 00:00-07:00 00:15 06:45 05 Weekly Off 00:00-00:00 00 00
AS-ISWeek Details:In STEEL INDIA LIMITED, the Week details are as followsS.No Company Working Days Week Off’s1 Corporate Office Monday to Saturday Sunday2 Plant Monday to Saturday SundayRotation ShiftsIn STEEL INDIA LIMITED, there is no Rotational Shifts for Corporate Office. Those who are working inplant area they have Rotational shifts. Category Shift pattern(3 Week Rotation) Engineers Morning, Evening, Night Technicians Evening, Night, Morning Labour Night, Morning, EveningTO-BEThe week details & rotational Shifts are mapped into SAP as Period Work Schedule.Period Work schedule: The period work schedule consists of a defined sequence of daily workschedules.The period Work schedule reflects a work pattern that is repeated after a defined period of time Table:V_ T551A Navigation Path: SPRO –IMG – Time Management – Work Schedule –Period Work Schedule – Define Period work Schedules.
BBP STEEL INDIA LIMITED has Period Work Schedule.S.No PWS Week 1 2 3 4 5 6 7 01 SLGP 001 SLGD SLGD SLGD SLGD SLGD SLGD SLWO 02 SLEP 001 SLFD SLFD SLFD SLFD SLFD SLFD SLWO 03 SLEP 002 SLSD SLSD SLSD SLSD SLSD SLSD SLWO 04 SLEP 003 SLND SLND SLND SLND SLND SLND SLWO 05 SLTP 001 SLSD SLSD SLSD SLSD SLSD SLSD SLWO 06 SLTP 002 SLND SLND SLND SLND SLND SLND SLWO 07 SLTP 003 SLFD SLFD SLFD SLFD SLFD SLFD SLWO 08 SLLP 001 SLND SLND SLND SLND SLND SLND SLWO 09 SLLP 002 SLFD SLFD SLFD SLFD SLFD SLFD SLWO 10 SLLP 003 SLSD SLSD SLSD SLSD SLSD SLSD SLWOSLGP : PERIOD WORK SCHEDULE General Shift.SLEP: PERIOD WORK SCHEDULE for Engineers (3 Week Rotation).SLTP: PERIOD WORK SCHEDULE for Technicians (3 Week Rotation).SLLP : PERIOD WORK SCHEDULE for Labour (3 Week Rotation).Description: General Shift employees will have week off on Sunday. First shift , Second Shift & Night Shift will have week off on Sunday.
AS-ISTypes of Leaves:STEEL INDIA LIMITED has the following leave types and usage pattern.S.No Types of Leaves1 Casual Leave2 Sick Leave3 Privilege Leave4 Maternity Leave5 Paternity Leave6 Loss of PayThe following are the Leave details that can be applied at a stretch. S.No Type of Leave Minimum Limit Maximum Limit 01 Casual Leave 1 3 02 Sick Leave 1 3 03 Privilege Leave 1 16 04 Maternity Leave 90 05 Paternity Leave 1 5
TO-BEThe above said leaves can be mapped into SAP as absence types.Absences: Table: V_T554S Navigation Path : SPRO – IMG – Time Management –Time data recording and administration – Absences –Absences Catalog- Define Absence type CASUAL LEAVE:Time off from work, paid on account of employee unavailability to perform duties because of personalreasons. All regular Employees all are entitled for 12days per annum. Casual Leave minimum usage is 1day and maximum usage is 03 days. SICK LEAVE:Time off from work paid on account of an employees’ temporary inability to perform duties because ofsickness or disability. All regular Employees all be entitled for 12days per annum. Sick leave minimumusage is 1 day and maximum usage is 03days. Maternity Leave:It will cover only married female employees who have completed 180 days of continuous service ondate of availing this leave. Maternity Leave maximum admissibility is 90 days in an year and is restrictedto two children .i.e. it can be availed twice in the service tenure ,with full pay, 6 weeks before and 6weeks after delivery, which will be paid. Another 3 months will be provided which will be unpaid. PATERNITY LEAVE:It will cover only married male employees who has completed 180 days of service in the organizationincluding leaves & holidays. This Leave can be availed for restricted to two children. Leave maximumadmissible is 5 days with full pay, 2 days before and 2 days after delivery.
PRIVILEGE LEAVE :Employees who have completed probationary period will be eligible for privilege leave. Privilege leavecan be carry forwarded to the next year. Maximum Entitlement of leaves will be 60 Leaves. These arethe only leaves that are applicable for the employees who are serving notice period at the time ofwithdrawal of services from the company and are encashed after the completion of notice period.Privilege leaves can also be carrying forward in every year beyond 16 leaves.BBPFor STEEL INDIA LIMITED we Define Absence types. S.No Absence type Code Text 01 Casual Leave SLCL Casual Leave 02 Sick leave SLSL Sick Leave 03 Privilege Leave SLEL Privilege Leave 04 Maternity Leave SLML Maternity Leave 05 Paternity Leave SLPL Paternity Leave 06 Loss Of Pay SLLP Loss Of PayAS-ISIn STEEL INDIA LIMITED,if the leave falls on Public Holiday or Week Off’s it is counted as per thefollowing. S.No Leave types Counted as leave Not counted as leaves 01 Casual leave Yes 02 Sick leave Yes 03 Privilege leave Yes 04 Maternity leave Yes 05 Paternity leave Yes
TO-BEThe above said condition will be put in SAP as counting rule.Counting Rule: A counting rule is assigned to the absence type to determine the payroll hours and daysfor the duration of this absence. The sequence for deducting quotas of different quota types is specifiedin the deduction rules Table: T556C Navigation Path: SPRO – IMG – Time Management –Time data recording and administration – Absences –Absences Catalog-Absence counting-Rules for absence counting(New) --Define counting RulesBBPFor STEEL INDIA LIMITED we define as a Counting Rule. Counting rule S. No Counting rule code code 1 001 Casual Leave 2 002 Sick Leave 3 003 Maternity Leave 4 004 Paternity Leave 5 005 Privilege Leave 6 006 Loss of payAS-ISTypes of Attendances:In STEEL INDIA LIMITED, the following attendance types are existing. S.No Types of Attendances 01 Work in Office 02 On Business trip 03 On Training
TO-BEThe above said is mapped into SAP as Attendance types.Attendances: Work in Office: Work in Office is nothing but working in the office in general . On Business trip: It is nothing but client meetings .The minimum duration is 1day and maximum duration is 08 days and, if there is any urgent requirement they will extend the business trip. On Training: It is nothing but employee(s) has to attend training sessions in order to meet various global challenges effectively. The minimum duration is 1day and maximum duration is 90 days. Table: V_554S_B Navigation Path: SPRO – IMG – Time Management –Time data recording and administration— Attendances/actual working timings—Define Attendance TypesCounting rule as per the Attendance Type: Table No: T556c NAVIGATION PATH:SPRO – IMG – Time Management –Time data recording and administration – Absences –Absences Catalog-Absence counting-Rules for absence counting--Define counting RulesBBPSTEEL INDIA LIMITED has Attendance Types. S.No Attendance type Code Text 01 Work in office SLIO Work in Office 03 Business trip SLBT Business Trip 05 Training SLTR Training
Counting rule as per the Attendance Type: S.No Attendance Type Code Text 01 Work in office 201 Counting Rule For Work From Office 03 Business trip 202 Counting Rule For Conference 05 Training 203 Counting Rule For TrainingAS-ISTime Recording Method: STEEL INDIA LIMITED is adapting Swipe-In & Swipe-Out Deviation Method to record Time events for Plant area. STEEL INDIA LIMITED is using Cross Applicant Time sheets (CATS) to record Time data for Corporate Office.TO-BEWe use LSMW BAPI method to covert the time recording data to SAP.AS-ISOvertime Hours:In STEEL INDIA LIMITED, the Overtime hours are been calculated as follows. On Working days the overtime hours are calculated in 100%. On Week offs the overtime hours are calculated in 150%. On Public holidays the overtime hours are calculated in 200%.
TO-BEAbove said overtime details are mapped into SAP as belowTime worked in addition to an employees planned working time as defined in the employees contract,collective agreement, or by legal regulations Table: V_T510S NAVIGATION PATH: SPRO – IMG – Time Management –Time Evaluation—Time Evaluation without clock times—Time Wage type selection and overtime compensation –Define Generation Rules. Table: V_512W_BBBP For STEEL INDIA LIMITED we Maintain Valuation Bases. S. No Overtime Condition Overtime Pay 1 On Working Day 100% 2 On Week-Offs 150% 3 On Public Holidays 200%
AS-ISSTEEL INDIA LIMITED has the following Quotas. S.No Types of Leaves Maximum Limit (in Days) 01 Loss of Pay -- 02 Casual Leave 12 03 Sick Leave 12 04 Maternity Leave 90 05 Paternity Leave 5 06 Privilege Leave 60TO-BEAbove said Quotas are mapped in to SAP as Absence quotas, Absence Quota type: An Absence Quota is an employee’s time-limited entitlement to an absence. Each Absence Quota type is assigned a time constraint class, which is checked if time info types collide. Absence quota types can be locked for compensation. IT 2006: This Info type is used to manage time accounts that represent employees’ absence entitlements or time credits. The time accounts contain a particular number of days or hours, during which time employees are permitted to be off work. Table: V_T556A
NAVIGATION PATH: SPRO – IMG – Time Management –Time data recording and administration—managing time accounts using Attendances /Absence quota -Time quota type- Define absence quota type.BBP In STEEL INDIA LIMITED we Define absence quota type. S. No Quota Type Code Quota Type Text 01 CL Casual Leave 02 SL Sick Leave 03 ML Maternity Leave 04 PR Paternity Leave 05 PL Privilege LeaveAS-ISIn STEEL INDIA LIMITED, an employee can be accrued maximum of 20 Leaves and then go for leaveencashment.TO-BEThe above said is mapped into SAP as Generation rules.SELECTION RULE: The selection rule for absence quota types is, to set rules regarding how anemployees absence entitlement is generated in time evaluation Table: V_T559L Navigation Path: SPRO – IMG – Time Management –Time data recording and administration— managing time accounts using Attendances /Absence quota-Calculating Absence entitlements – Rules for generating absence quota -Define generation rules for quota type selection
Description: Quota will be credited as per calendar year. Accrual entitlement is pro-rata calculation. Leave transfer time is immediately upon accrual for Casual and Privilege leaves. Leaves can be encased once it reaches maximum entitlement. (i.e only PL)LIST OF INFOTYPE USE IN TIME MANAGEMENT: S.NO INFOTYPES DESCRIPTION 1 IT 2001 ABSENCES 2 IT 2002 ATTENDANCES 3 IT 2003 SUBSTITUTIONS 4 IT 2004 AVAILABILITY 5 IT 2005 OVER TIME 6 IT 2006 ABSENCE QUOTAS 7 IT 2007 ATTENDANCE QUOTAS 8 IT 2010 EMPLOYEE REMUNERATION INFORMATION 9 IT 2011 TIME EVENTS 10 IT 2012 TIME TRANSFER SPECIFICATIONS 11 IT2050 ANNUAL CALENDAR 12 IT 2051 MONTHLY CALENDAR 13 IT 2052 WEEKLY CALENDAR 14 IT 2500 PERSONNEL WORK SCHEDULE TIME 15 IT 2502 QUOTA STATUS
TIME EVALUATION FEATURES S.No. Feature Description 1 SCHKZ To default Work Schedule Rule 2 QUOMO To default Quota Type Selection Group 3 TMSTA To default Time Management Status 4 WWEEK Default Value for Working
S.No. TIME SCHEMA Description 1 TM00 POSITIVE TIME MANAGEMENT 2 TM01 NEGATIVE TIME MANAGEMENT 3 TM04 POSITIVE & NEGATIVE 4 TQTA STANDARD ,, GENERATE QUOTA
REPORTS1. Late coming reports2. Over Time reports3. Attendance reports4. List of Holidays5. Absence forms6. Daily shift reports