Dance Preservation &
Digitization Project:
Building a VHS digitizing
station
Bay Area Video Coalition &
Dance Heritage Coa...
Dance Preservation & Digitization Project

- 3 regional hubs (SF, NYC, DC)
- Formats
- Workflow
- Archive or Dance company...
Brief overview of digitization/
storage workflow
DPDP Digitizing Station in DC
Roles in project
o Project manager: basic overview design,
described needs, purchased and wo...
Preparation

•
•

Resources at BAVC, history of digitization /
preferred equipment already; knew what we
needed.
How did t...
Station design
• Finding decks for purchase: eBay, some engineers
o Professional: Sony SVO-5800; Panasonic AG-DS555P; JVCB...
This perspective..

Informs this decision

• Formats in the collection; the most
need based on selection policies/
collect...
Working with engineers as an archivist
What should you ask of your engineer?

•
•
•

Deck refurbishment or purchase
Recomm...
Training

•
•
•
•
•
•
•
•

Detailed guidelines & equipment manuals
In-person review and test tape(s)
Waveform & vectorscop...
Example budget
Example signal path
Handout contents

- List of video engineers, largely sourced from
Tim Vitale’s AIC list and BAVC, sample
budget, sample wi...
Thank you!
laurens@bavc.org
@laurensx
@bavcpreserve
www.bavc.org/preservation
Bay Area Video Coalition &
Dance Heritage Co...
L sorensen vhsaction_panel
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  1. 1. Dance Preservation & Digitization Project: Building a VHS digitizing station Bay Area Video Coalition & Dance Heritage Coalition
  2. 2. Dance Preservation & Digitization Project - 3 regional hubs (SF, NYC, DC) - Formats - Workflow - Archive or Dance company  Hub  Repository - Case study: design and build of VHS station in Washington, DC.
  3. 3. Brief overview of digitization/ storage workflow
  4. 4. DPDP Digitizing Station in DC Roles in project o Project manager: basic overview design, described needs, purchased and worked with local engineer to refurbish deck; mediation between admin and tech. In this case, chose deck model and brand, TBC. o Video engineer: installation, training on monitor calibration and waveform & vectorscope, signal path documentation. o Systems administrator, installing server software, advising on workstation workflow. o Leadership, articulating vision, fundraising.
  5. 5. Preparation • • Resources at BAVC, history of digitization / preferred equipment already; knew what we needed. How did the station hardware fit into our digital preservation workflow? o Technicians creating SIPs acting as “producers” in the OAIS framework o Filesystem consistency o Capture card and delivery format(s)
  6. 6. Station design • Finding decks for purchase: eBay, some engineers o Professional: Sony SVO-5800; Panasonic AG-DS555P; JVCBRS711U o Consumer: Panasonic PV-V4021; Toshiba M785; Panasonic AG-2530P Mitsubishi-HSU500 • • What are important components when looking for a deck? o BNC versus RCA o S-Video vs. Component vs. Composite o Balanced audio “Know what you don’t know”
  7. 7. This perspective.. Informs this decision • Formats in the collection; the most need based on selection policies/ collection assessment • Playback deck choice: which format? • Large number of EP or LP recordings • Playback deck, consumer, professional or both? • Need for uncompressed or specific target file format • Choice of capture card. • Need for multiple playback decks • Consider purchasing a rack; video switcher or patch bay • Need to output multiple formats at once • Talk with engineer about video (versus transcoding post-digitization) processor • Need for adjustment of luminance and chrominance (highly recommended) • Purchase and training on waveform & vectorscope, and time base corrector.
  8. 8. Working with engineers as an archivist What should you ask of your engineer? • • • Deck refurbishment or purchase Recommendations o Recommended workflow, inspection practices. Training o o Waveform & vectorscope CRT monitor calibration
  9. 9. Training • • • • • • • • Detailed guidelines & equipment manuals In-person review and test tape(s) Waveform & vectorscope: a large focus Cleaning and deck maintenance o When to outsource / when to clean in-house Looking for artifacts Metadata QCTools project; intention to make workflow and metadata open-source & easier A/V Artifact Atlas: http://preservation.bavc.org/artifactatlas/index.php/A/V_ Artifact_Atlas
  10. 10. Example budget
  11. 11. Example signal path
  12. 12. Handout contents - List of video engineers, largely sourced from Tim Vitale’s AIC list and BAVC, sample budget, sample wiring diagram, example decks BAVC has used or does use. - Keep analog video engineers in business - DIY digitization is possible, if not preferred, especially for VHS format.
  13. 13. Thank you! laurens@bavc.org @laurensx @bavcpreserve www.bavc.org/preservation Bay Area Video Coalition & Dance Heritage Coalition
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