Mis planning


Published on

MIS Planning Case study methods

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide

Mis planning

  2. 2. Systems Development Life Cycle Existing System Systems Maintenance: Incremental changes Feasibility & Planning Systems Analysis Systems Design Systems Implementation Problems & Improvements New System Proposal Goals & plans Business requirements Technical Design problems revisions problems revisions
  3. 3. Feasibility Analysis <ul><li>Technical </li></ul><ul><li>Motivational </li></ul><ul><li>Economical </li></ul><ul><li>Operational </li></ul><ul><li>Schedule </li></ul>09/13/10 04:42 MIS Planning
  4. 4. What is planning? <ul><li>Planning is deciding what to do before you do it. </li></ul>09/13/10 04:42 MIS Planning
  5. 5. What is the mission of the TIMM IS? 09/13/10 04:42 MIS Planning To make services more efficient and more effective by (1) automating, where possible, the collection of data. (2) fully integrating all dated collected and used by Metropolitan Hospital. (3) providing access to outside medical data. (4) making that data and information easily accessible in real time in every setting in the hospital where it can contribute to providing the highest quality care.
  6. 6. How does the TIMM IS advance the mission of the hospital? 09/13/10 04:42 MIS Planning The mission of the hospital is to provide state-of-the-art medical care in a wide range of disciplines. The TIMM IS would improve those services and, by making them more efficient, also make them available to more people.
  7. 7. What is the vision of the TIMM IS? (What does the team see the hospital being able to do three and five years from now with it that it cannot do now?) 09/13/10 04:42 MIS Planning The team didn’t feel equipped to answer this question fully yet, but there was a sense that the key to the power of the TIMM IS was interconnectivity and that wireless networking would be a seminal feature of the system.
  8. 8. Organizational planning process <ul><li>Evaluating what they have accomplished and what they have acquired </li></ul><ul><li>Analyzing their environment </li></ul><ul><li>Anticipating future developments </li></ul><ul><li>Deciding on what goals they want to achieve </li></ul><ul><li>Deciding what actions to take to achieve their goals </li></ul>09/13/10 04:42 MIS Planning
  9. 9. Planning Process 09/13/10 04:42 MIS Planning Analyze the organization’s environment Forecast internal and external developments Evaluate accomplishments and resources Establish mission goals objectives Develop Strategies Policies Tactics Develop implementation methods and control Articulate the organization’s plan Feedback
  10. 10. Top-down Bottom-up <ul><li>Identify Management </li></ul><ul><ul><li>Functions and </li></ul></ul><ul><ul><li>Operations </li></ul></ul><ul><li>Entire Organization </li></ul><ul><li>Design Systems </li></ul><ul><ul><li>Data </li></ul></ul><ul><ul><li>Programs </li></ul></ul><ul><li>Standards! </li></ul><ul><li>Integrate </li></ul><ul><li>Write code </li></ul><ul><li>Build DB </li></ul><ul><li>Find a problem </li></ul>Management Functions Operations Databases Programs Programs Programs Functions Operations Operations Databases Databases Databases Databases Programs Programs Programs Programs Programs Programs
  11. 11. Steps of Information system planning 09/13/10 04:42 MIS Planning Corporate Mission IS Mission IS Vision IS Strategic Plan IS Tactical Plans Operational Plans Budget
  12. 12. Mission Reason for being – it is a statement of the basic purpose or purposes for which the organization exists. e.g. “ to supply the energy to the consumer” Goals General statement of what is to be accomplished. e.g. “reduce time to respond to service request without increasing number of service personnel” Strategies General approaches to achieving goals. e.g. “becoming low cost producer in its industry”
  13. 13. Objectives Statement of measurable results to be achieved. e.g. “specific increases in earning per share” Tactics More specific guides to actions that would implement strategies. e.g. “increasing investment in automation” Policy General guidelines that direct & constrain decision making within a organization. e.g. “promoting from within” Rules & Procedures More specific statements that direct decision making. e.g. “hiring employees, rules protecting employees jobs”
  14. 14. Role of top management in IS planning <ul><li>Recognize IT as an indispensible resource </li></ul><ul><li>Understand that IT is a complex resource </li></ul><ul><li>Regard IT as owned by the entire organization </li></ul><ul><li>Regard ISs as a source for gaining strategic goals </li></ul><ul><li>View ISs as a tool to control power </li></ul>09/13/10 04:42 MIS Planning
  15. 15. 09/13/10 04:42 MIS Planning MIS PLANNING STRATEGIC PLANNING TACTICAL PLANNING OPERATIONAL PLANNING Enterprise Assessment Analysis : Organization Mission, Goals, Strategies Environmental Analysis : Assess IS Environment Develop Strategic Information System Plan Assess Organization’s Information Requirements Assemble Master Development Plan Develop Resource Allocation Plan Develop Operational Plan
  16. 16. 09/13/10 04:42 MIS Planning STRATEGIC PLANNING Enterprise Assessment Analysis: Organization Mission, Goals, Strategies - Review strategic organization plan - Identify major claimant groups and their objectives - Identify strategic organization initiatives Environmental Analysis: Assess IS Environment - Strategic IS opportunities Current business environment New technology Current applications portfolio Current IS resources Stage of IS maturity Develop Strategic Information System Plan : IS Strategies, Mission, and Goals Overall information architecture Resource allocation mechanism Major applications objectives
  17. 17. 09/13/10 04:42 MIS Planning TACTICAL PLANNING Assess Organization’s Information Requirements – Current information needs Projected information needs Assemble Master Development Plan - IS project definition Project ranking Multiyear development schedule Develop Resource Allocation Plan - Hardware plan Software plan Personnel plan Telecommunications Network plan Facilities plan Financial plan
  18. 18. 09/13/10 04:42 MIS Planning OPERATIONAL PLANNING Develop Operational Plan – Annual operating budget Individual project plans
  19. 19. MIS Planning Methodology <ul><li>Business System Planning (BSP) </li></ul><ul><li>Critical Success Factors (CSF) </li></ul><ul><li>Strategic Information Planning </li></ul><ul><li>Nolan stage model of growth </li></ul>09/13/10 04:42 MIS Planning
  20. 20. BSP (IBM) 09/13/10 04:42 MIS Planning Business Application Business Processes Business Mission and Objectives Operational Database Business Data Information System Architecture Top-Down Planning Bottom-Up Implementation
  21. 21. Information Architecture <ul><li>IA provides a blue print for IT infrastructure in an organization. </li></ul><ul><li>It integrates business strategy and IS strategy </li></ul><ul><li>What, When, Where, and How </li></ul>09/13/10 04:42 MIS Planning
  22. 22. Information Architecture <ul><li>IA is develop to meet the following requirements: </li></ul><ul><li>- Support the information flows </li></ul><ul><li>- Facilitate communication between people </li></ul><ul><li>- Enable management to rethink business strategies </li></ul>09/13/10 04:42 MIS Planning
  23. 23. Weaknesses of BSP Method <ul><li>BSP requires a firm commitment from the top management and their substantial involvement </li></ul><ul><li>It requires high degree of IT experience within the BSP planning team </li></ul><ul><li>There is a problem of bridging the gap between top down planning and bottom up implementation </li></ul><ul><li>It does not incorporate a software design methodology </li></ul><ul><li>It is time consumable methods and effort required for its successful implementation </li></ul>09/13/10 04:42 MIS Planning
  24. 24. CSF (John Rockert) 09/13/10 04:42 MIS Planning Gather Individual Management CSF Refine Aggregate Individual Management CSF Develop Management Agreement on Company CSF Define and Develop Ways to Measure Company CSF Define an Information Architecture Define an IS Application Portfolio Define IS Development Project Priorities
  25. 25. Weaknesses of CSF method <ul><li>It does not define information architecture </li></ul><ul><li>CSFs partly reflect a particular executive’s management styles </li></ul><ul><li>There is more potential errors in the process of extracting individual CSFs and combining them into a common set of critical factors for organizational success </li></ul>09/13/10 04:42 MIS Planning
  26. 26. Strategic Information Planning (Arthur Andersen & Co.’s) 09/13/10 04:42 MIS Planning Information Technology Opportunities Data/Application Plan Information Technology Strategy Implementation Plan Present Status Assessment Technology Plan Business and Competitive Assessment Scope Definition/ Organization Organization Plan Preplanning Strategic Planning Tactical Planning
  27. 27. 09/13/10 04:42 MIS Planning <ul><li>Analytical Process and Systems Approach </li></ul><ul><ul><li>Defining problems. </li></ul></ul><ul><ul><li>Identifying causes. </li></ul></ul><ul><ul><li>Describing alternatives and opportunities. </li></ul></ul><ul><ul><li>Investigating solutions. </li></ul></ul><ul><ul><li>Presenting findings, conclusions, and recommendations. </li></ul></ul><ul><li>Action Plan </li></ul><ul><ul><li>Making decisions. </li></ul></ul><ul><ul><li>Planning projects. </li></ul></ul><ul><ul><li>Implementing solution(s). </li></ul></ul>STRATEGIC PLANNING METHODOLOGY General Approach
  28. 28. STRATEGIC PLANNING METHODOLOGY Four Distinct Phases 09/13/10 04:42 MIS Planning PHASE I – DATA COLLECTION PHASE II – DATA DIAGNOSIS PHASE III – STRATEGY FORMULATION PHASE IV – IMPLEMENTATION PLANNING Organizational Infrastructure Internal Community Analysis Historical Performance Assessment Management Environment Situational Analysis Organizational Needs Available Alternatives Strategic Issues Marketing Plan Funding Plan Strategic Direction Tactical Plan External Environment External Environment Analysis Future Vision
  29. 29. STRATEGIC PLANNING METHODOLOGY Phase I – Data Collection 09/13/10 04:42 MIS Planning Management Environment <ul><li>Organizations </li></ul><ul><li>Technology Governance </li></ul><ul><li>Policies and Procedures </li></ul>Organizational Infrastructure <ul><li>Support </li></ul><ul><li>Infrastructure </li></ul><ul><li>Applications </li></ul>External Environment <ul><li>State Government </li></ul><ul><li>Federal Government </li></ul><ul><li>External Projects </li></ul>To Phase II
  30. 30. STRATEGIC PLANNING METHODOLOGY Phase II – Data Diagnosis 09/13/10 04:42 MIS Planning From Phase I Internal Community Analysis <ul><li>Strengths </li></ul><ul><li>Weaknesses </li></ul>Historical Performance Assessment External Environment Analysis <ul><li>Opportunities </li></ul><ul><li>Threats </li></ul>Situational Analysis To Phase III <ul><li>Issues </li></ul><ul><li>Options </li></ul>
  31. 31. STRATEGIC PLANNING METHODOLOGY Phase III – Strategy Formulation 09/13/10 04:42 MIS Planning From Phase II Organizational Needs <ul><li>Alignment </li></ul><ul><li>Goals </li></ul>Strategic Issues Available Alternatives Future Vision To Phase IV <ul><li>Business </li></ul><ul><li>Infrastructure </li></ul><ul><li>Operations/Support </li></ul><ul><li>Long-Term </li></ul>To Phase IV From Phase IV <ul><li>Standards </li></ul><ul><li>Flexibility </li></ul><ul><li>Growth </li></ul><ul><li>Requirements </li></ul><ul><li>Priorities </li></ul><ul><li>Capabilities </li></ul>
  32. 32. STRATEGIC PLANNING METHODOLOGY Phase IV – Implementation Planning 09/13/10 04:42 MIS Planning From Phase III Marketing Plan Strategic Direction Funding Plan Tactical Plan <ul><li>Benchmarks </li></ul><ul><li>Initiatives </li></ul><ul><li>Priorities </li></ul><ul><li>Strategies </li></ul><ul><li>Projects </li></ul><ul><li>Resources </li></ul><ul><li>Budgets </li></ul><ul><li>Milestones </li></ul>From Phase III To Phase III <ul><li>State Funds </li></ul><ul><li>Federal Grants </li></ul><ul><li>Governor </li></ul><ul><li>Legislature </li></ul>
  33. 33. STRATEGIC PLANNING METHODOLOGY 09/13/10 04:42 MIS Planning PHASE I – DATA COLLECTION PHASE II – DATA DIAGNOSIS PHASE III – STRATEGY FORMULATION PHASE IV – IMPLEMENTATION PLANNING Organizational Infrastructure Internal Community Analysis Historical Performance Assessment Management Environment Situational Analysis Organizational Needs Available Alternatives Strategic Issues Marketing Plan Funding Plan Strategic Direction Tactical Plan External Environment External Environment Analysis Future Vision
  34. 34. Challenges in IS Planning <ul><li>Foreseeing the future </li></ul><ul><li>Difficulty in Communicating between user and system personnel </li></ul><ul><li>Ensuring fit between business strategy and IS strategy </li></ul><ul><li>Difficulty in developing complex systems </li></ul><ul><li>Difficulty in Maintaining IS Performance </li></ul>09/13/10 04:42 MIS Planning
  35. 35. Make a group of each specialization <ul><li>Identify all the processes of </li></ul><ul><ul><li>Finance (for Finance) </li></ul></ul><ul><ul><li>Marketing (for Marketing) </li></ul></ul><ul><ul><li>HRM (for HRM) </li></ul></ul><ul><ul><li>Information System (for ISM) </li></ul></ul>09/13/10 04:42 MIS Planning
  36. 36. Nolan Six Stage Model 09/13/10 04:42 MIS Planning Stage1 Initiation Stage2 Contagion Stage3 Control Stage4 Integration Stage5 Data Administration Stage6 Maturity Transition Point
  37. 37. Nolan Six Stage Model 09/13/10 04:42 MIS Planning Technology Shift Growth Curves Initial Technology Data Processing Next Technology Data Resources Initiation Contagion Control Initiation Contagion Control
  38. 38. Thank you for your participation