Chapter 19 tracking systems


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Chapter 19 tracking systems

  1. 1. Tracking Systems Chapter 19
  2. 2. Objectives: As a result of successfully completing this chapter, students will be able to:  List the primary reasons for tracking equipment, instruments, and supplies  Discuss the use of computers and information systems to support applications within the facility and Central Service department  Recognize that tracking systems enhance Central Service operations  Explain that tracking systems must address the specific needs of the healthcare facility and Central Service department  Review the features of available instrument and equipment tracking systems
  3. 3. Reasons to Track Equipment, Instruments, and Supplies  Insure they can be quickly located  Determine when consumable supplies should be replaced  Measure item usage  Maintain accurate records of processes such as sterilization, distribution, etc.  Assist with quality processes  Obtain information for financial analysis
  4. 4. Tracking Systems  Tracking can be done manually or by using computerized systems  Many departments use a combination of both methods to track various processes
  5. 5. Computer-Based Information Systems  Have been around since the 1970s  Manage information needed to support patient care  Provide information needed to make decisions that enhance quality  Provide information needed to make decisions to manage costs
  6. 6. Point-of-Use Computing  Placing computers at the patient’s bedside  Placing computers into Central Service and other hospital work areas
  7. 7. Selecting Department Systems  The selection of a computer-based information system must be based on identified needs of the department (system)  Once systems have been evaluated and one has been selected, hardware installation and training must be completed before the system is implemented
  8. 8. Tracking Methods  Bar Codes  Radio Frequency Identification  Methods can be purchased for use as stand alone networks  Some are available as subscription-based services
  9. 9. Basic Instrument and Equipment Tracking Systems:  Basic Systems can generally track (account for):  Complete instruments and trays  Specific equipment items  Last known location of specific instruments, sets, trays, or equipment items  Cost and value information  Number of complete processing and use cycles through which instruments and instrument sets have moved  Usage of specific equipment  Preventive maintenance schedules and repairs
  10. 10. Other Tracking Information  Complete Tray Lists  Productivity Reporting Information  Quality Assurance Information  Ability to Interface with Advanced Sterilization and Decontamination Equipment  Financial Data  Ability to Interface with Clinical Systems
  11. 11. Tray Lists and Set Up Procedures such as:  Name of Central Service Technician that assembled and inspected the set or equipment  Date the set or equipment was processed  Sterilization and cleaning process  Catalog numbers and manufacturer’s names to identify instruments and associated equipment supplies  Quantity of instruments included in the set or tray.  Lists grouped by category or instrument placement within the set  Identification of instruments missing from set
  12. 12. Productivity Reporting Information  Sets and instruments processed and completed during a specific work shift  Sets and instruments completed by specific employees  Equipment distributed and processed
  13. 13. Quality Assurance Information  Sterilization load quarantines  Education and in-service documentation  Biological monitoring standards and regulations
  14. 14. Financial Data  Instrument replacement and repair  Equipment replacement and repair  Preventive maintenance notification  Preventive maintenance records  Utilization of instrument sets, trays, and equipment  Productivity data and staffing requirements for peak operational workflow
  15. 15. Advanced Systems  RFID (Radio Frequency Identification) provides real time location information as items move through the facility and processing cycle  Bar Code Labels – allow staff to know the last location of a set or tray  Laser Etched Bar Codes – Allows the tracking of single instruments
  16. 16. Tracking Systems Allow Central Service Technicians to manage quality, customer service, and costs, by managing information