Rotaract Multi-District Information Organization In Asia Pacific

Asia Pacific Regional Rotaract Conference 2009 MULTI-DISTRICT INFORMATION ORGANIZATION (MDIO) in Asia Pacific Leaders’ Meeting (November 23, 2009 / Singapore Sports School)

Your Facilitator:
Devie C. Ontolan
http://devie-on-rotaract.blogspot.com
Member of Rotaract since 2000
President Rotaract Club of Cubao RY 2003-04
District Rotaract Representative RY 2006-07
Pilipinas MDIO Founding Chair RY 2007-08
Pilipinas MDIO Information Repository Committee Chair RY 2008-09
Pilipinas MDIO Information Repository Committee Vice-Chair RY 2009-10
Adviser – Interim MDIO Asia Pacific
Leaders’ Meeting - Asia Pacific Regional Rotaract Conference 2009 MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC

ON-LINE SURVEY RESULTS MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com QUESTION: Do you think we should establish Multi-District Information Organization (MDIO) in Asia Pacific? ANSWERS: YES. It will strengthen more Rotaract Clubs in Asia Pacific 14 NO. Current trainings suffice the needs of Rotaract Clubs in Asia Pacific. 2 I DON’T KNOW. What’s MDIO anyway 3 Total 19

• Stands for Multi-District Information Organization • Functions as regional offices of information & resources • Comprises of Rotaract Clubs in 2 or more districts • Formed for the purpose of facilitating communication & disseminating information Over the last 10 years, Rotaract MDIOs have been a driving force in enhancing communication & promoting Rotaract awareness & growth in many regions of the world. MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com WHAT IS MDIO?

• Contact the district Rotaract representatives (DRRs) of the districts involved • DRRs to get approval from at least two-thirds of the clubs in their districts • Develop guidelines, such as a constitution and by-laws, to govern the functioning of the MDIO • Once the guidelines are finalized, district governors (DGs) must give their formal Approval • Send the MDIO guidelines and all documents approving the MDIO to RI World Headquarters • The RI Board will consider the proposal and notify the DRRs and DGs when a decision has been made • Once approved, the MDIO will be listed in the Worldwide Rotaract Directory and website MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com RI REQUIREMENTS TO FORM AN MDIO:

MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com SOME OF THE EXISTING MDIOs

MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com ROLES OF MDIO OFFICERS & COUNCIL

MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com PILIPINAS MDIO AND SELECTED ACCOMPLISHED MDIOS CATEGORY RGBI ERIC Pilipinas MDIO Significant Accomplishments • New PR material • Created Kickstart Guide & Extension Manual • Improved Communication • Training Packs for all club officers • DRR Training seminar • Rotaract Overseas Projects Improved website – www.rotaract.org.uk • Created NEW Online Project Library • Written a development plan for Rotaract & asked each district to do the same (with guidelines) • Improved communication with all Rotarians • Hold an annual conference for Rotaractors to share ideas & problem • Organized international meetings and events • www.rotaracteurope.org • Provided European event calendar • Provided information regarding Rotaract clubs offering home Hospitality • 3 Annual meetings • Newsletter 4 times per Year • Best European Service Project Contest (BESP) • Twin Club Award (TCA) • Numbers of participants at all events are increasing -Organized annual DRRs –Elect Training -Celebrated nationwide World Rotaract Week (nationwide) -Hosted annual MDIO Induction and Turnover Ceremonies -Conducted unpredictable but frequent meetings -Integrated District Rotaract Chairmen module in DRRs training -Established MDIO Chair Election Guideline and Award Point System guide for the ten (10) districts in the Philippines

SOME OF THE MDIO PILIPINAS ACTIVITIES MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com First MDIO meeting last February 4, 2007. Set Memorandum of Understanding and MDIO Constitution and By-Laws.

SOME OF THE MDIO PILIPINAS ACTIVITIES MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com Organized annual District Rotaract Representatives-Elect’ Training.

SOME OF THE MDIO PILIPINAS ACTIVITIES MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com Integrated Rotarians’ group (District Rotaract Chairmen) module during the annual DRRsE’ Training.

SOME OF THE MDIO PILIPINAS ACTIVITIES MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com Fellowship! Fellowship! Fellowship!

SOME OF THE MDIO PILIPINAS ACTIVITIES MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com Hosted nationwide celebration of World Rotaract Week.

SOME OF THE MDIO PILIPINAS ACTIVITIES MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com Never ending meetings…

TIMELINE: In terms of RI Approval * Total Number of Districts in the Philippines : 10 The MDIO PILIPINAS EXPERIENCE MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com YEAR APPLIED NUMBER (Districts Applied) YEAR APPROVED (by RI) NUMBER (Districts Approved) APPROVED DISTRICTS 2007 5 2008 3 3780,3810, 3820 2008 2 2009 2 3790, 3830 2009 2 2010 2 3800, 3860 TOTAL 7

TIMELINE: In terms of Organizational Accomplishments The MDIO PILIPINAS EXPERIENCE MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com 2007 -Memorandum of Understanding -Constitution and By-Laws 2008-09 - RI Approval - MDIO Chair Election Guideline -Awards Point System 2009-10 -Refinements of Policies

TIMELINE: In terms of Activities The MDIO PILIPINAS EXPERIENCE MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com 2007
First meetings
Organized DRRsE’ Training (3 rd )
2008-09
Organized DRRsE’ Training (4 th )
Celebrated in national level the World Rotaract Week
2009-10 -Organized DRRsE’ Training (5 th )

Pilipinas MDIO Status in COMMUNITY LIFE CYCLE The MDIO PILIPINAS EXPERIENCE MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com

The MDIO PILIPINAS EXPERIENCE MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com

TOP 10 LESSONS:
Look and gather for shared vision first.
Identify and establish persistent but diplomatic Leadership.
Properly comply with the paper requirements set by RI.
Secure and guide succession (start with end in mind).
Get started with trust but immediately formulate formal policies.
Protect the group from wreckers.
Policies should be dynamic (Revise, revise and revise!).
Provide effective training and support to DRRs.
Watch the wallet! (Strategize the financial status of MDIO).
Don’t let go of the “JEDI” and Tap the ”LORDS”. (MDIO Founders and officers should remain to guide the group even after their term of office. Know when and whom to seek help to solve disputes)
The MDIO PILIPINAS EXPERIENCE MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com

MDIO List (with links to Web sites) http://www.rotary.org/programs/rotaract/resources/mdio.html Standard MDIO Guidelines By-laws and RI Policy on MDIOs RGBI Web site http://www.rotaract.org.uk ERIC Web site http://www.rotaracteurope.org / Rotaract Handbook http://www.rotary.org/newsroom/downloadcenter/pdfs/562en.pdf Pilipinas MDIO Representing Districts 3780, 3790, 3800, 3810, 3820, 3830 and 3860 http://www.mdio-philippines.org/ MDIO Seminar.pdf by Lisa Burnett (RI Rotaract Committee member) Centre for Innovative & Entrepreneurial Leadership http://www.bankofideas.com.au/Newsletter/Downloads/Community_Life_Cycle_Matrix.pdf The Seven Habits of Highly Effective People by Stephen R. Covey MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com REFERENCES:

THANK YOU! MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC Leaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009 Devie C. Ontolan – D3780 (Philippines) http://www.devie-on-rotaract.blogspot.com

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Rotaract Multi-District Information Organization In Asia Pacific

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Rotaract Multi-District Information Organization In Asia Pacific — Presentation Transcript