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Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
Hosting Effective Online Meetings, Part 2
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Hosting Effective Online Meetings, Part 2

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This is part 2 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based …

This is part 2 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars

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  • 1. Hosting<br />Effective<br />OnlineMeetings<br />Part 2<br />Strength-based<br />Meeting Management Tool<br />Stephanie Nestlerode LaDonna CoyOmega Point International, Inc.Learning for Change, Inc.<br />September, 2009<br />
  • 2. Debrief technology plansWhat are you planning to do online?<br />
  • 3. Part TwoMeetings by DesignThe PLANC<br />
  • 4. The Five Why’sWhy?Why?Why?Why?Why?<br />
  • 5. When a meeting is high functioning, what’s happening?<br />What do you see, hear, feel?<br />
  • 6. What are the specific behaviors you witness?<br />What kind of energy field do the behaviors create?<br />
  • 7. What encouraged the behaviors to show up?<br />Were they planned?<br />
  • 8. What created the container? <br />What created the conditions for success?<br />
  • 9. Who created the conditions?<br />Was it by design or by accident?<br />
  • 10. Designing Meetings for Success<br />Where to Start?<br />
  • 11. With the end in mind ….. What are the outcomes you want to achieve?<br />In terms of relationships?<br /> process outcomes<br />In terms of goals?<br /> content outcomes<br />
  • 12. What are your beliefs about how the meeting outcomes can be achieved?<br />What are you assuming?<br />Based on what data?<br />
  • 13. What are your intentions for what will be accomplished in the meeting?<br />The Agenda<br />Who, what, where, when and why<br />
  • 14. What actions need to be taken to prepare for the meeting?<br />Develop and implement the PLANC<br />
  • 15. The Meeting<br />
  • 16. Omega Point&apos;s Learning Template<br />for Meeting Management<br />Beliefs<br />Intentions<br />Outcomes<br />Actions<br />The Meeting<br />
  • 17. Omega Point&apos;s Learning Template<br />for Meeting Management<br />Begin here!<br />Outcomes<br />Why are we meeting?<br />What are the Expected Outcomes<br />Actions<br />The Meeting<br />
  • 18. Omega Point&apos;s Learning Template<br />for Meeting Management<br />Begin here!<br />Beliefs<br />What meeting design will produce the desired outcomes?<br />What are strengths to build upon?<br />What are the challenges?<br />Outcomes<br />Why are we meeting?<br />Whose voice needs to be represented?<br />What are the Expected Outcomes<br />Actions<br />The Meeting<br />
  • 19. Omega Point&apos;s Learning Template<br />for Meeting Management<br />Begin here!<br />Beliefs<br />What meeting design will produce the desired outcomes?<br />What are strengths to build upon?<br />What are the challenges?<br />Intentions<br />Outcomes<br />What will be covered on the agenda?<br />Who will lead the meeting?<br />What data will be provided in advance?<br />Why are we meeting?<br />What are the Expected Outcomes<br />Actions<br />The Meeting<br />
  • 20. Omega Point&apos;s Learning Template<br />for Meeting Management<br />Begin here!<br />Beliefs<br />What meeting design will produce the desired outcomes?<br />What are strengths to build upon?<br />What are the challenges?<br />Intentions<br />Outcomes<br />What will be covered on the agenda?<br />Who will lead the meeting?<br />What data will be provided in advance?<br />Why are we meeting?<br />What are the Expected Outcomes<br />Actions<br />The Meeting<br />
  • 21. Learning Template<br />for Meeting Management<br />Begin here!<br />Beliefs<br />What meeting design will produce the desired outcomes?<br />What are strengths to build upon?<br />What are the challenges?<br />Intentions<br />Outcomes<br />What will be covered on the agenda?<br />Who will lead the meeting?<br />What data will be provided in advance?<br />Why are we meeting?<br />What are the Expected Outcomes<br />Actions<br />The Meeting<br />
  • 22. Omega Point’s Learning Template<br />Beliefs<br />Intentions<br />Outcomes<br />Actions<br />
  • 23. Think of a regular meeting that you’d like to improve.<br />If your team was an animal, what animal would it be?<br />
  • 24. PROCESS<br />People issues<br />Feelings of Engagement, Respect, Possibility, Trust, Decision-making Authority, Accountability<br />CONTENT<br />Topic issues<br />Questions of purpose, data, systems, goals, objectives, strategies, timelines, reporting requirements<br />Two Sides of the Same Coin<br />
  • 25. Which side of the coin presents the most challenges for you?<br />Process<br />Content<br />Poll<br />
  • 26. PLANC MEETING MANAGEMENT TOOL<br />P urpose<br />
  • 27. PLANC MEETING MANAGEMENT TOOL<br />L ogistics<br />P urpose<br />
  • 28. PLANC MEETING MANAGEMENT TOOL<br />L ogistics<br />Agenda<br />P urpose<br />
  • 29. PLANC MEETING MANAGEMENT TOOL<br />L ogistics<br />Agenda<br />P urpose<br />N ext Steps<br />
  • 30. PLANC MEETING MANAGEMENT TOOL<br />L ogistics<br />Agenda<br />P urpose<br />N ext Steps<br />C ritique<br />
  • 31. Why?<br />unique team contribution<br />
  • 32. Who?<br />diverse perspectives<br />
  • 33. Logistics<br />People<br />Time<br />Place<br />
  • 34. AGENDA<br />Content<br />Lead<br />Process<br />Lead<br />
  • 35. NEXT STEPS<br />Who?<br />What?<br />Where?<br />When?<br />
  • 36. CRITIQUE the MEETING<br />What worked?<br />What might be changed?<br />How well were roles utilized?<br />
  • 37. Poll<br />
  • 38. How is it<br />Different?<br />
  • 39. How is it<br />Different?<br />If you serve as <br />aTeam Lead<br />Click on the green check mark.<br />
  • 40. How is it<br />Different?<br />If you serve as <br />aTeam Lead<br />Click on the green check mark.<br />Is thereshared leadershipfor all the tasks involved in creating a successful meeting?<br />
  • 41. Content<br />Lead<br />Real-timeScribe<br />All focus on<br />Timekeeper<br />Process Lead<br />PLANC<br />Social MediaLead<br />HostConvener<br />Logistics<br />Lead<br />Chat Spanner<br />Roles<br />
  • 42. Every Partner<br />responsible<br />attentive <br /> focused<br />
  • 43. Content<br />Lead<br />tracks tasks<br />listens for threads<br />reflects on progress<br />agenda<br />
  • 44. Process Lead<br />designs conversations <br />facilitates<br />reflects on team dynamics<br />co-creates agenda<br />
  • 45. Logistics<br />Lead<br />Checking Calendars<br />Time<br />Place<br />
  • 46. HostConvener<br />Invites <br />Sends Reviews Agenda<br />Welcomes <br /> Reviews Planc’d Agenda<br />Gives context and voice<br />
  • 47. Timekeeper<br />Tracks Time<br />& Due Dates<br />
  • 48. Real-timeScribe<br />Issues <br />Decisions <br />Commitments<br />Learnings<br />Critique<br />
  • 49. Chat Spanner<br />Discussion Area<br />Type here<br />Captures conversation in the chat log<br />
  • 50. Social MediaLead<br />Supports Collaborative On-Line Efforts<br />
  • 51. What questions do you have about the PLANC Roles?<br />What other roles might be helpful?<br />
  • 52. Everything that Enables, Disables Also<br />Everything that Disables, Enables Also<br />Source: Paul Underwood, Native American Wisdom Keeper<br />
  • 53. Leveraging Multiple Viewing Points<br />Anticipate change well in advance of its arrival (see the past, present and future at a glance)<br />Good at organizing tasks and people (cover the details and equip staff for success)<br />Always checking out alternative possibilities (hold the door open for new ideas)<br />Grow and develop in challenging circumstances (apply lessons learned to current reality)<br />Visionaries<br />Organizers<br />Experimenters<br />Wisdom <br />Keepers<br />Source: Paul Underwood, Native American Wisdom Keeper<br />
  • 54. CRITIQUE the MEETING<br />What worked?<br />What might be changed?<br />How well were roles utilized?<br />
  • 55. Photo Citations<br />Shimmering reflections http://www.flickr.com/photos/pagedooley/2577006675/<br />Hourglass http://www.flickr.com/photos/aidanmorgan/2331754875/<br />Purpose http://www.flickr.com/photos/mag3737/2555523620/<br />Logistics http://www.flickr.com/photos/24847875@N05/3365692726/<br />Social Media ROI http://www.flickr.com/photos/intersectionconsulting/3598356119/<br />RNA http://www.flickr.com/photos/ethanhein/2250889077/<br />Rainbow http://www.flickr.com/photos/jakerome/3065903183/<br />Scribe http://www.flickr.com/photos/jefka/3815056107/<br />Open http://www.flickr.com/photos/cquarles/3340476607/<br />Question mark http://www.flickr.com/photos/24350382@N07/2949435839/<br />

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