Hosting Effective Online Meetings, Part 2

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This is part 2 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based …

This is part 2 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars

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  • 1. Hosting
    Effective
    OnlineMeetings
    Part 2
    Strength-based
    Meeting Management Tool
    Stephanie Nestlerode LaDonna CoyOmega Point International, Inc.Learning for Change, Inc.
    September, 2009
  • 2. Debrief technology plansWhat are you planning to do online?
  • 3. Part TwoMeetings by DesignThe PLANC
  • 4. The Five Why’sWhy?Why?Why?Why?Why?
  • 5. When a meeting is high functioning, what’s happening?
    What do you see, hear, feel?
  • 6. What are the specific behaviors you witness?
    What kind of energy field do the behaviors create?
  • 7. What encouraged the behaviors to show up?
    Were they planned?
  • 8. What created the container?
    What created the conditions for success?
  • 9. Who created the conditions?
    Was it by design or by accident?
  • 10. Designing Meetings for Success
    Where to Start?
  • 11. With the end in mind ….. What are the outcomes you want to achieve?
    In terms of relationships?
    process outcomes
    In terms of goals?
    content outcomes
  • 12. What are your beliefs about how the meeting outcomes can be achieved?
    What are you assuming?
    Based on what data?
  • 13. What are your intentions for what will be accomplished in the meeting?
    The Agenda
    Who, what, where, when and why
  • 14. What actions need to be taken to prepare for the meeting?
    Develop and implement the PLANC
  • 15. The Meeting
  • 16. Omega Point's Learning Template
    for Meeting Management
    Beliefs
    Intentions
    Outcomes
    Actions
    The Meeting
  • 17. Omega Point's Learning Template
    for Meeting Management
    Begin here!
    Outcomes
    Why are we meeting?
    What are the Expected Outcomes
    Actions
    The Meeting
  • 18. Omega Point's Learning Template
    for Meeting Management
    Begin here!
    Beliefs
    What meeting design will produce the desired outcomes?
    What are strengths to build upon?
    What are the challenges?
    Outcomes
    Why are we meeting?
    Whose voice needs to be represented?
    What are the Expected Outcomes
    Actions
    The Meeting
  • 19. Omega Point's Learning Template
    for Meeting Management
    Begin here!
    Beliefs
    What meeting design will produce the desired outcomes?
    What are strengths to build upon?
    What are the challenges?
    Intentions
    Outcomes
    What will be covered on the agenda?
    Who will lead the meeting?
    What data will be provided in advance?
    Why are we meeting?
    What are the Expected Outcomes
    Actions
    The Meeting
  • 20. Omega Point's Learning Template
    for Meeting Management
    Begin here!
    Beliefs
    What meeting design will produce the desired outcomes?
    What are strengths to build upon?
    What are the challenges?
    Intentions
    Outcomes
    What will be covered on the agenda?
    Who will lead the meeting?
    What data will be provided in advance?
    Why are we meeting?
    What are the Expected Outcomes
    Actions
    The Meeting
  • 21. Learning Template
    for Meeting Management
    Begin here!
    Beliefs
    What meeting design will produce the desired outcomes?
    What are strengths to build upon?
    What are the challenges?
    Intentions
    Outcomes
    What will be covered on the agenda?
    Who will lead the meeting?
    What data will be provided in advance?
    Why are we meeting?
    What are the Expected Outcomes
    Actions
    The Meeting
  • 22. Omega Point’s Learning Template
    Beliefs
    Intentions
    Outcomes
    Actions
  • 23. Think of a regular meeting that you’d like to improve.
    If your team was an animal, what animal would it be?
  • 24. PROCESS
    People issues
    Feelings of Engagement, Respect, Possibility, Trust, Decision-making Authority, Accountability
    CONTENT
    Topic issues
    Questions of purpose, data, systems, goals, objectives, strategies, timelines, reporting requirements
    Two Sides of the Same Coin
  • 25. Which side of the coin presents the most challenges for you?
    Process
    Content
    Poll
  • 26. PLANC MEETING MANAGEMENT TOOL
    P urpose
  • 27. PLANC MEETING MANAGEMENT TOOL
    L ogistics
    P urpose
  • 28. PLANC MEETING MANAGEMENT TOOL
    L ogistics
    Agenda
    P urpose
  • 29. PLANC MEETING MANAGEMENT TOOL
    L ogistics
    Agenda
    P urpose
    N ext Steps
  • 30. PLANC MEETING MANAGEMENT TOOL
    L ogistics
    Agenda
    P urpose
    N ext Steps
    C ritique
  • 31. Why?
    unique team contribution
  • 32. Who?
    diverse perspectives
  • 33. Logistics
    People
    Time
    Place
  • 34. AGENDA
    Content
    Lead
    Process
    Lead
  • 35. NEXT STEPS
    Who?
    What?
    Where?
    When?
  • 36. CRITIQUE the MEETING
    What worked?
    What might be changed?
    How well were roles utilized?
  • 37. Poll
  • 38. How is it
    Different?
  • 39. How is it
    Different?
    If you serve as
    aTeam Lead
    Click on the green check mark.
  • 40. How is it
    Different?
    If you serve as
    aTeam Lead
    Click on the green check mark.
    Is thereshared leadershipfor all the tasks involved in creating a successful meeting?
  • 41. Content
    Lead
    Real-timeScribe
    All focus on
    Timekeeper
    Process Lead
    PLANC
    Social MediaLead
    HostConvener
    Logistics
    Lead
    Chat Spanner
    Roles
  • 42. Every Partner
    responsible
    attentive
    focused
  • 43. Content
    Lead
    tracks tasks
    listens for threads
    reflects on progress
    agenda
  • 44. Process Lead
    designs conversations
    facilitates
    reflects on team dynamics
    co-creates agenda
  • 45. Logistics
    Lead
    Checking Calendars
    Time
    Place
  • 46. HostConvener
    Invites
    Sends Reviews Agenda
    Welcomes
    Reviews Planc’d Agenda
    Gives context and voice
  • 47. Timekeeper
    Tracks Time
    & Due Dates
  • 48. Real-timeScribe
    Issues
    Decisions
    Commitments
    Learnings
    Critique
  • 49. Chat Spanner
    Discussion Area
    Type here
    Captures conversation in the chat log
  • 50. Social MediaLead
    Supports Collaborative On-Line Efforts
  • 51. What questions do you have about the PLANC Roles?
    What other roles might be helpful?
  • 52. Everything that Enables, Disables Also
    Everything that Disables, Enables Also
    Source: Paul Underwood, Native American Wisdom Keeper
  • 53. Leveraging Multiple Viewing Points
    Anticipate change well in advance of its arrival (see the past, present and future at a glance)
    Good at organizing tasks and people (cover the details and equip staff for success)
    Always checking out alternative possibilities (hold the door open for new ideas)
    Grow and develop in challenging circumstances (apply lessons learned to current reality)
    Visionaries
    Organizers
    Experimenters
    Wisdom
    Keepers
    Source: Paul Underwood, Native American Wisdom Keeper
  • 54. CRITIQUE the MEETING
    What worked?
    What might be changed?
    How well were roles utilized?
  • 55. Photo Citations
    Shimmering reflections http://www.flickr.com/photos/pagedooley/2577006675/
    Hourglass http://www.flickr.com/photos/aidanmorgan/2331754875/
    Purpose http://www.flickr.com/photos/mag3737/2555523620/
    Logistics http://www.flickr.com/photos/24847875@N05/3365692726/
    Social Media ROI http://www.flickr.com/photos/intersectionconsulting/3598356119/
    RNA http://www.flickr.com/photos/ethanhein/2250889077/
    Rainbow http://www.flickr.com/photos/jakerome/3065903183/
    Scribe http://www.flickr.com/photos/jefka/3815056107/
    Open http://www.flickr.com/photos/cquarles/3340476607/
    Question mark http://www.flickr.com/photos/24350382@N07/2949435839/