Hosting Effective Online Meetings, Part 2
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Hosting Effective Online Meetings, Part 2

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This is part 2 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based ...

This is part 2 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars

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    Hosting Effective Online Meetings, Part 2 Hosting Effective Online Meetings, Part 2 Presentation Transcript

    • Hosting
      Effective
      OnlineMeetings
      Part 2
      Strength-based
      Meeting Management Tool
      Stephanie Nestlerode LaDonna CoyOmega Point International, Inc.Learning for Change, Inc.
      September, 2009
    • Debrief technology plansWhat are you planning to do online?
    • Part TwoMeetings by DesignThe PLANC
    • The Five Why’sWhy?Why?Why?Why?Why?
    • When a meeting is high functioning, what’s happening?
      What do you see, hear, feel?
    • What are the specific behaviors you witness?
      What kind of energy field do the behaviors create?
    • What encouraged the behaviors to show up?
      Were they planned?
    • What created the container?
      What created the conditions for success?
    • Who created the conditions?
      Was it by design or by accident?
    • Designing Meetings for Success
      Where to Start?
    • With the end in mind ….. What are the outcomes you want to achieve?
      In terms of relationships?
      process outcomes
      In terms of goals?
      content outcomes
    • What are your beliefs about how the meeting outcomes can be achieved?
      What are you assuming?
      Based on what data?
    • What are your intentions for what will be accomplished in the meeting?
      The Agenda
      Who, what, where, when and why
    • What actions need to be taken to prepare for the meeting?
      Develop and implement the PLANC
    • The Meeting
    • Omega Point's Learning Template
      for Meeting Management
      Beliefs
      Intentions
      Outcomes
      Actions
      The Meeting
    • Omega Point's Learning Template
      for Meeting Management
      Begin here!
      Outcomes
      Why are we meeting?
      What are the Expected Outcomes
      Actions
      The Meeting
    • Omega Point's Learning Template
      for Meeting Management
      Begin here!
      Beliefs
      What meeting design will produce the desired outcomes?
      What are strengths to build upon?
      What are the challenges?
      Outcomes
      Why are we meeting?
      Whose voice needs to be represented?
      What are the Expected Outcomes
      Actions
      The Meeting
    • Omega Point's Learning Template
      for Meeting Management
      Begin here!
      Beliefs
      What meeting design will produce the desired outcomes?
      What are strengths to build upon?
      What are the challenges?
      Intentions
      Outcomes
      What will be covered on the agenda?
      Who will lead the meeting?
      What data will be provided in advance?
      Why are we meeting?
      What are the Expected Outcomes
      Actions
      The Meeting
    • Omega Point's Learning Template
      for Meeting Management
      Begin here!
      Beliefs
      What meeting design will produce the desired outcomes?
      What are strengths to build upon?
      What are the challenges?
      Intentions
      Outcomes
      What will be covered on the agenda?
      Who will lead the meeting?
      What data will be provided in advance?
      Why are we meeting?
      What are the Expected Outcomes
      Actions
      The Meeting
    • Learning Template
      for Meeting Management
      Begin here!
      Beliefs
      What meeting design will produce the desired outcomes?
      What are strengths to build upon?
      What are the challenges?
      Intentions
      Outcomes
      What will be covered on the agenda?
      Who will lead the meeting?
      What data will be provided in advance?
      Why are we meeting?
      What are the Expected Outcomes
      Actions
      The Meeting
    • Omega Point’s Learning Template
      Beliefs
      Intentions
      Outcomes
      Actions
    • Think of a regular meeting that you’d like to improve.
      If your team was an animal, what animal would it be?
    • PROCESS
      People issues
      Feelings of Engagement, Respect, Possibility, Trust, Decision-making Authority, Accountability
      CONTENT
      Topic issues
      Questions of purpose, data, systems, goals, objectives, strategies, timelines, reporting requirements
      Two Sides of the Same Coin
    • Which side of the coin presents the most challenges for you?
      Process
      Content
      Poll
    • PLANC MEETING MANAGEMENT TOOL
      P urpose
    • PLANC MEETING MANAGEMENT TOOL
      L ogistics
      P urpose
    • PLANC MEETING MANAGEMENT TOOL
      L ogistics
      Agenda
      P urpose
    • PLANC MEETING MANAGEMENT TOOL
      L ogistics
      Agenda
      P urpose
      N ext Steps
    • PLANC MEETING MANAGEMENT TOOL
      L ogistics
      Agenda
      P urpose
      N ext Steps
      C ritique
    • Why?
      unique team contribution
    • Who?
      diverse perspectives
    • Logistics
      People
      Time
      Place
    • AGENDA
      Content
      Lead
      Process
      Lead
    • NEXT STEPS
      Who?
      What?
      Where?
      When?
    • CRITIQUE the MEETING
      What worked?
      What might be changed?
      How well were roles utilized?
    • Poll
    • How is it
      Different?
    • How is it
      Different?
      If you serve as
      aTeam Lead
      Click on the green check mark.
    • How is it
      Different?
      If you serve as
      aTeam Lead
      Click on the green check mark.
      Is thereshared leadershipfor all the tasks involved in creating a successful meeting?
    • Content
      Lead
      Real-timeScribe
      All focus on
      Timekeeper
      Process Lead
      PLANC
      Social MediaLead
      HostConvener
      Logistics
      Lead
      Chat Spanner
      Roles
    • Every Partner
      responsible
      attentive
      focused
    • Content
      Lead
      tracks tasks
      listens for threads
      reflects on progress
      agenda
    • Process Lead
      designs conversations
      facilitates
      reflects on team dynamics
      co-creates agenda
    • Logistics
      Lead
      Checking Calendars
      Time
      Place
    • HostConvener
      Invites
      Sends Reviews Agenda
      Welcomes
      Reviews Planc’d Agenda
      Gives context and voice
    • Timekeeper
      Tracks Time
      & Due Dates
    • Real-timeScribe
      Issues
      Decisions
      Commitments
      Learnings
      Critique
    • Chat Spanner
      Discussion Area
      Type here
      Captures conversation in the chat log
    • Social MediaLead
      Supports Collaborative On-Line Efforts
    • What questions do you have about the PLANC Roles?
      What other roles might be helpful?
    • Everything that Enables, Disables Also
      Everything that Disables, Enables Also
      Source: Paul Underwood, Native American Wisdom Keeper
    • Leveraging Multiple Viewing Points
      Anticipate change well in advance of its arrival (see the past, present and future at a glance)
      Good at organizing tasks and people (cover the details and equip staff for success)
      Always checking out alternative possibilities (hold the door open for new ideas)
      Grow and develop in challenging circumstances (apply lessons learned to current reality)
      Visionaries
      Organizers
      Experimenters
      Wisdom
      Keepers
      Source: Paul Underwood, Native American Wisdom Keeper
    • CRITIQUE the MEETING
      What worked?
      What might be changed?
      How well were roles utilized?
    • Photo Citations
      Shimmering reflections http://www.flickr.com/photos/pagedooley/2577006675/
      Hourglass http://www.flickr.com/photos/aidanmorgan/2331754875/
      Purpose http://www.flickr.com/photos/mag3737/2555523620/
      Logistics http://www.flickr.com/photos/24847875@N05/3365692726/
      Social Media ROI http://www.flickr.com/photos/intersectionconsulting/3598356119/
      RNA http://www.flickr.com/photos/ethanhein/2250889077/
      Rainbow http://www.flickr.com/photos/jakerome/3065903183/
      Scribe http://www.flickr.com/photos/jefka/3815056107/
      Open http://www.flickr.com/photos/cquarles/3340476607/
      Question mark http://www.flickr.com/photos/24350382@N07/2949435839/