Hosting Effective Online Meetings, Part 1

Hosting
Effective
OnlineMeetings
Part 1
Stephanie Nestlerode LaDonna CoyOmega Point International, Inc.Learning for Change, Inc.
September, 2009

Strategic Planner
Primary Prevention
Capacity Building
Technical Assistance Alcohol and Drug Abuse Prevention:
Texas, Colorado, West Virginia, Kansas, Arkansas, Oklahoma, California, and Nevada
“The future we create is the legacy we leave our children.”
Stephanie Nestlerode, MSW

Agenda
9:30-11:00
Welcome & Getting Started
What works, What doesn’t
Online Meeting Technologies
11:00-1:00
Lunch, Homework & Coaching
1:00-2:30
Debrief OnLine Meeting Plans
Strength-based Meeting
Management Tool
Closing Reflections
Critique

Objectives
Provide context, definition & resources for supporting online meetings
Discuss what works / what doesn’t
Apply strength-based meeting management tool for creating shared leadership in community

Let’s teach
Coalitions
to fish!
Equip themto
HostEfficient
andEffective
Meetings

LaDonna CoyMHR, CPS, CDLA
Primary Prevention
Capacity building with
Social media and live
Virtual Learning/Training
Interactionarssm
Collaborative Partners: -Kansas AAPS
-Kansas Prevention Network & SPF SIG Sector Network
-Kansas Family Partnership
-Eagle Ridge Institute -CADCA
-Paxis, Inc
-Safe & Caring Schools
-Collaborative Conversations
-Omega Point International, Inc.
-ODMHSAS
-MACMHB-MASACA
The surest way to provoke the imagination is to seek out environments you have no experience with.
--author unknown

Our Tool Today
Who’s here?
Content

Discussion Area
Type here

Emoticons!

Chat Poll
What is one word that captures how you are feeling right now?

Polls about Meetings

Debrief (why?)
Why do the numbers look like they do?

Navigating Meetings
Where We’ve
been?
Where are we heading?

Polling x 2 + chat

Effectiveness
Comparison

Debrief
Why?
What factors influenced your choice?

Efficiency
Comparison

Debrief
Why?

Where shall we meet?
Your bowl or mine?

Effectivemeetings
don’t happen by accident
they happen by
Design.

What works?
What doesn’t?
Online Meetings

Best Practices
for
Virtual Meetings

time
Establish both
Start
AND
End time

Be early
Be

Info & Reminders
Meeting
Reminder

Identify yourself

Group Norms
Establish
Group Norms
Start on time
Identify yourself
Use the chat to document meeting

Form Qs
Craft Questions
To fit the environment you’re in

Silence & reflection

Content
Lead
Real-timeScribe
All focus on
Timekeeper
Process Lead
PLANC
Social MediaLead
HostConvener
Logistics
Lead
Chat Spanner
Roles

Be clear
About your
Purpose &
Outcome
BP 1

practice
Practice
Practice
Practice

What questions are you holding about the transition to virtual meetings?
We will try to cover your specific concerns as best we can.
Source: margaret anne clarke

Meetings: Love ‘em or hate ‘em

…Seeds of Opportunity

Choosing Tools

Right
Tool
For the Job

Real Time
(Synchronous)
Anytime
(Asynchronous)

An Online Meeting Starter Kit

Planning Tools

Sign Up
www.meetingwizard.com

www.wikispaces.com

Audio Tools

www.skype.com
Set up account
Skype-to-Skype free
Skype me:ladonnacoy
www.skype.com

www.freeconferencecall.com

Chat Tool

www.skype.com
Type here
Emoticons

Web-Meeting Platforms

30-day free trial offer - up to 15 participants
www.gotomeeting.com

www.vyew.com

www.elluminate.com

Group Discussion Tool

Yahoo Groups
www.yahoo.com

Yahoo Groups

Discussion Threads

Ask?
What is purpose of meeting?
How is attendance?
Primarily Conversation?
Will visuals add value?
What kind of interaction?
What tech is available to all?
Real time/Anytime?

Whichever tool you Pick …
Practice, experiment and learn to use the tools well

Debrief
Why?

Instructions
Create a planfor how you’ll incorporate on-line tools into your meetings
Each person will sharewhen we return at 1 pm!
Call with questionsduring the break
Call LaDonna918-473-6789with questions re: on-line tools
Call Stephanie512 925 1360for coaching re: meeting challenges related to process or content issues

Debrief technology plansafter lunch

Photo Citations
Teeter/Totter http://www.flickr.com/photos/mewalker/3502956250/
Reflection http://www.flickr.com/photos/choconancy/2412689684/
Question mark http://www.flickr.com/photos/24350382@N07/2949435839/
All other photos from public collections or from www.istockphoto.com

Hosting Effective Online Meetings, Part 1

by LaDonna Coy

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