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Hosting<br />Effective<br />OnlineMeetings<br />Part 1<br />Stephanie Nestlerode 		LaDonna CoyOmega Point International, I...
Strategic Planner<br />Primary Prevention<br />Capacity Building<br />Technical Assistance   	Alcohol and Drug Abuse Preve...
Agenda<br />9:30-11:00<br />Welcome & Getting Started<br /><ul><li>What works, What doesn’t
Online Meeting Technologies</li></ul>11:00-1:00<br /><ul><li>Lunch, Homework & Coaching</li></ul>1:00-2:30<br /><ul><li>De...
Strength-based Meeting </li></ul>	Management Tool<br /><ul><li>Closing Reflections
Critique</li></li></ul><li>Objectives<br /><ul><li>Provide context, definition & resources for supporting online meetings
Discuss what works / what doesn’t
Apply strength-based meeting management tool for creating shared leadership in community</li></li></ul><li>Let’s teach<br ...
LaDonna CoyMHR, CPS, CDLA<br />Primary Prevention <br />Capacity building with<br />Social media and live<br />Virtual Lea...
Our Tool Today<br />Who’s here?<br />Content<br />
Discussion Area<br />Type here<br />
Emoticons!<br />
Chat Poll<br />What is one word that captures how you are feeling right now?<br />
Polls about Meetings<br />
Debrief (why?)<br />Why do the numbers look like they do?<br />
Navigating Meetings<br />Where We’ve <br />been?<br />Where are we heading?<br />
Polling x 2 + chat<br />
Effectiveness<br />Comparison<br />
Debrief<br />Why?<br />What factors influenced your choice?<br />
Efficiency<br />Comparison<br />
Debrief<br />Why?<br />What factors influenced your choice?<br />
Where shall we meet? <br />Your bowl or mine?<br />
Effectivemeetings<br />don’t happen by accident<br />they happen by<br />Design.<br />
What works?<br />What doesn’t?<br />Online Meetings<br />
Best Practices<br />for<br />Virtual Meetings<br />
time<br />Establish both<br />Start<br />AND<br />End time<br />
Be early<br />Be<br />
Info & Reminders<br />Meeting<br />Reminder<br />
Identify yourself<br />
Group Norms<br />Establish<br />Group Norms<br /><ul><li>Start on time
Identify yourself
Use the chat to document meeting</li></li></ul><li>Form Qs<br />Craft Questions <br />To fit the environment you’re in<br />
Silence & reflection<br />
Content<br />Lead<br />Real-timeScribe<br />All focus on<br />Timekeeper<br />Process Lead<br />PLANC<br />Social MediaLea...
Be clear<br />About your<br />Purpose &<br />Outcome<br />BP 1<br />
practice<br />Practice<br />Practice<br />Practice<br />
What questions are you holding about the transition to virtual meetings?<br />We will try to cover your specific concerns ...
Meetings: Love ‘em or hate ‘em<br />
…Seeds of Opportunity<br />
Choosing Tools<br />
Right<br />Tool<br />For the Job<br />
Real Time<br />(Synchronous)<br />Anytime<br />(Asynchronous)<br />
An Online Meeting Starter Kit<br />
Planning Tools<br />
Sign Up<br />www.meetingwizard.com<br />
www.wikispaces.com<br />
Audio Tools<br />
www.skype.com<br />Set up account <br />Skype-to-Skype free<br />Skype me:ladonnacoy<br />www.skype.com<br />
www.freeconferencecall.com<br />
Chat Tool<br />
www.skype.com<br />Type here<br />Emoticons<br />
Web-Meeting Platforms<br />
30-day free trial offer - up to 15 participants<br />www.gotomeeting.com<br />
www.vyew.com<br />
www.elluminate.com<br />
Group Discussion Tool<br />
Yahoo Groups<br />www.yahoo.com<br />
Yahoo Groups<br />
Discussion Threads<br />
Ask?<br />What is purpose of meeting?<br />How is attendance? <br />Primarily Conversation?<br />Will visuals add value?<b...
Whichever tool you Pick …<br />Practice, experiment and learn to use the tools well<br />
Poll<br />
s<br />
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Hosting Effective Online Meetings, Part 1

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This is part 1 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars

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Transcript of "Hosting Effective Online Meetings, Part 1"

  1. 1. Hosting<br />Effective<br />OnlineMeetings<br />Part 1<br />Stephanie Nestlerode LaDonna CoyOmega Point International, Inc.Learning for Change, Inc.<br />September, 2009<br />
  2. 2. Strategic Planner<br />Primary Prevention<br />Capacity Building<br />Technical Assistance Alcohol and Drug Abuse Prevention:<br />Texas, Colorado, West Virginia, Kansas, Arkansas, Oklahoma, California, and Nevada<br />“The future we create is the legacy we leave our children.”<br />Stephanie Nestlerode, MSW<br />
  3. 3. Agenda<br />9:30-11:00<br />Welcome & Getting Started<br /><ul><li>What works, What doesn’t
  4. 4. Online Meeting Technologies</li></ul>11:00-1:00<br /><ul><li>Lunch, Homework & Coaching</li></ul>1:00-2:30<br /><ul><li>Debrief OnLine Meeting Plans
  5. 5. Strength-based Meeting </li></ul> Management Tool<br /><ul><li>Closing Reflections
  6. 6. Critique</li></li></ul><li>Objectives<br /><ul><li>Provide context, definition & resources for supporting online meetings
  7. 7. Discuss what works / what doesn’t
  8. 8. Apply strength-based meeting management tool for creating shared leadership in community</li></li></ul><li>Let’s teach<br />Coalitions<br />to fish!<br />Equip themto<br />HostEfficient<br />andEffective<br />Meetings<br />
  9. 9. LaDonna CoyMHR, CPS, CDLA<br />Primary Prevention <br />Capacity building with<br />Social media and live<br />Virtual Learning/Training<br />Interactionarssm<br />Collaborative Partners: -Kansas AAPS<br />-Kansas Prevention Network & SPF SIG Sector Network <br />-Kansas Family Partnership<br />-Eagle Ridge Institute -CADCA<br />-Paxis, Inc<br />-Safe & Caring Schools<br />-Collaborative Conversations <br />-Omega Point International, Inc.<br />-ODMHSAS <br />-MACMHB-MASACA<br />The surest way to provoke the imagination is to seek out environments you have no experience with.<br />--author unknown<br />
  10. 10. Our Tool Today<br />Who’s here?<br />Content<br />
  11. 11. Discussion Area<br />Type here<br />
  12. 12. Emoticons!<br />
  13. 13.
  14. 14. Chat Poll<br />What is one word that captures how you are feeling right now?<br />
  15. 15. Polls about Meetings<br />
  16. 16. Debrief (why?)<br />Why do the numbers look like they do?<br />
  17. 17. Navigating Meetings<br />Where We’ve <br />been?<br />Where are we heading?<br />
  18. 18. Polling x 2 + chat<br />
  19. 19. Effectiveness<br />Comparison<br />
  20. 20. Debrief<br />Why?<br />What factors influenced your choice?<br />
  21. 21. Efficiency<br />Comparison<br />
  22. 22. Debrief<br />Why?<br />What factors influenced your choice?<br />
  23. 23. Where shall we meet? <br />Your bowl or mine?<br />
  24. 24.
  25. 25. Effectivemeetings<br />don’t happen by accident<br />they happen by<br />Design.<br />
  26. 26. What works?<br />What doesn’t?<br />Online Meetings<br />
  27. 27. Best Practices<br />for<br />Virtual Meetings<br />
  28. 28. time<br />Establish both<br />Start<br />AND<br />End time<br />
  29. 29. Be early<br />Be<br />
  30. 30. Info & Reminders<br />Meeting<br />Reminder<br />
  31. 31. Identify yourself<br />
  32. 32. Group Norms<br />Establish<br />Group Norms<br /><ul><li>Start on time
  33. 33. Identify yourself
  34. 34. Use the chat to document meeting</li></li></ul><li>Form Qs<br />Craft Questions <br />To fit the environment you’re in<br />
  35. 35. Silence & reflection<br />
  36. 36. Content<br />Lead<br />Real-timeScribe<br />All focus on<br />Timekeeper<br />Process Lead<br />PLANC<br />Social MediaLead<br />HostConvener<br />Logistics<br />Lead<br />Chat Spanner<br />Roles<br />
  37. 37. Be clear<br />About your<br />Purpose &<br />Outcome<br />BP 1<br />
  38. 38. practice<br />Practice<br />Practice<br />Practice<br />
  39. 39. What questions are you holding about the transition to virtual meetings?<br />We will try to cover your specific concerns as best we can.<br />Source: margaret anne clarke <br />
  40. 40. Meetings: Love ‘em or hate ‘em<br />
  41. 41. …Seeds of Opportunity<br />
  42. 42. Choosing Tools<br />
  43. 43. Right<br />Tool<br />For the Job<br />
  44. 44. Real Time<br />(Synchronous)<br />Anytime<br />(Asynchronous)<br />
  45. 45. An Online Meeting Starter Kit<br />
  46. 46. Planning Tools<br />
  47. 47. Sign Up<br />www.meetingwizard.com<br />
  48. 48.
  49. 49. www.wikispaces.com<br />
  50. 50.
  51. 51.
  52. 52. Audio Tools<br />
  53. 53. www.skype.com<br />Set up account <br />Skype-to-Skype free<br />Skype me:ladonnacoy<br />www.skype.com<br />
  54. 54. www.freeconferencecall.com<br />
  55. 55.
  56. 56. Chat Tool<br />
  57. 57. www.skype.com<br />Type here<br />Emoticons<br />
  58. 58. Web-Meeting Platforms<br />
  59. 59. 30-day free trial offer - up to 15 participants<br />www.gotomeeting.com<br />
  60. 60.
  61. 61. www.vyew.com<br />
  62. 62.
  63. 63. www.elluminate.com<br />
  64. 64.
  65. 65. Group Discussion Tool<br />
  66. 66. Yahoo Groups<br />www.yahoo.com<br />
  67. 67. Yahoo Groups<br />
  68. 68. Discussion Threads<br />
  69. 69.
  70. 70. Ask?<br />What is purpose of meeting?<br />How is attendance? <br />Primarily Conversation?<br />Will visuals add value?<br />What kind of interaction? <br />What tech is available to all?<br />Real time/Anytime?<br />
  71. 71. Whichever tool you Pick …<br />Practice, experiment and learn to use the tools well<br />
  72. 72. Poll<br />
  73. 73. s<br />
  74. 74. Debrief<br />Why?<br />What factors influenced your choice?<br />
  75. 75. Instructions<br />Create a planfor how you’ll incorporate on-line tools into your meetings <br />Each person will sharewhen we return at 1 pm!<br />Call with questionsduring the break<br />Call LaDonna918-473-6789with questions re: on-line tools<br />Call Stephanie512 925 1360for coaching re: meeting challenges related to process or content issues<br />
  76. 76. Debrief technology plansafter lunch<br />
  77. 77. Photo Citations<br />Teeter/Totter http://www.flickr.com/photos/mewalker/3502956250/<br />Reflection http://www.flickr.com/photos/choconancy/2412689684/<br />Question mark http://www.flickr.com/photos/24350382@N07/2949435839/<br />All other photos from public collections or from www.istockphoto.com<br />
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