Hosting Effective Online Meetings, Part 1
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Hosting Effective Online Meetings, Part 1

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This is part 1 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a......

This is part 1 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars

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  • 1. Hosting
    Effective
    OnlineMeetings
    Part 1
    Stephanie Nestlerode LaDonna CoyOmega Point International, Inc.Learning for Change, Inc.
    September, 2009
  • 2. Strategic Planner
    Primary Prevention
    Capacity Building
    Technical Assistance Alcohol and Drug Abuse Prevention:
    Texas, Colorado, West Virginia, Kansas, Arkansas, Oklahoma, California, and Nevada
    “The future we create is the legacy we leave our children.”
    Stephanie Nestlerode, MSW
  • 3. Agenda
    9:30-11:00
    Welcome & Getting Started
    • What works, What doesn’t
    • 4. Online Meeting Technologies
    11:00-1:00
    • Lunch, Homework & Coaching
    1:00-2:30
    • Debrief OnLine Meeting Plans
    • 5. Strength-based Meeting
    Management Tool
    • Closing Reflections
    • 6. Critique
  • Objectives
    • Provide context, definition & resources for supporting online meetings
    • 7. Discuss what works / what doesn’t
    • 8. Apply strength-based meeting management tool for creating shared leadership in community
  • Let’s teach
    Coalitions
    to fish!
    Equip themto
    HostEfficient
    andEffective
    Meetings
  • 9. LaDonna CoyMHR, CPS, CDLA
    Primary Prevention
    Capacity building with
    Social media and live
    Virtual Learning/Training
    Interactionarssm
    Collaborative Partners: -Kansas AAPS
    -Kansas Prevention Network & SPF SIG Sector Network
    -Kansas Family Partnership
    -Eagle Ridge Institute -CADCA
    -Paxis, Inc
    -Safe & Caring Schools
    -Collaborative Conversations
    -Omega Point International, Inc.
    -ODMHSAS
    -MACMHB-MASACA
    The surest way to provoke the imagination is to seek out environments you have no experience with.
    --author unknown
  • 10. Our Tool Today
    Who’s here?
    Content
  • 11. Discussion Area
    Type here
  • 12. Emoticons!
  • 13.
  • 14. Chat Poll
    What is one word that captures how you are feeling right now?
  • 15. Polls about Meetings
  • 16. Debrief (why?)
    Why do the numbers look like they do?
  • 17. Navigating Meetings
    Where We’ve
    been?
    Where are we heading?
  • 18. Polling x 2 + chat
  • 19. Effectiveness
    Comparison
  • 20. Debrief
    Why?
    What factors influenced your choice?
  • 21. Efficiency
    Comparison
  • 22. Debrief
    Why?
    What factors influenced your choice?
  • 23. Where shall we meet?
    Your bowl or mine?
  • 24.
  • 25. Effectivemeetings
    don’t happen by accident
    they happen by
    Design.
  • 26. What works?
    What doesn’t?
    Online Meetings
  • 27. Best Practices
    for
    Virtual Meetings
  • 28. time
    Establish both
    Start
    AND
    End time
  • 29. Be early
    Be
  • 30. Info & Reminders
    Meeting
    Reminder
  • 31. Identify yourself
  • 32. Group Norms
    Establish
    Group Norms
    • Start on time
    • 33. Identify yourself
    • 34. Use the chat to document meeting
  • Form Qs
    Craft Questions
    To fit the environment you’re in
  • 35. Silence & reflection
  • 36. Content
    Lead
    Real-timeScribe
    All focus on
    Timekeeper
    Process Lead
    PLANC
    Social MediaLead
    HostConvener
    Logistics
    Lead
    Chat Spanner
    Roles
  • 37. Be clear
    About your
    Purpose &
    Outcome
    BP 1
  • 38. practice
    Practice
    Practice
    Practice
  • 39. What questions are you holding about the transition to virtual meetings?
    We will try to cover your specific concerns as best we can.
    Source: margaret anne clarke
  • 40. Meetings: Love ‘em or hate ‘em
  • 41. …Seeds of Opportunity
  • 42. Choosing Tools
  • 43. Right
    Tool
    For the Job
  • 44. Real Time
    (Synchronous)
    Anytime
    (Asynchronous)
  • 45. An Online Meeting Starter Kit
  • 46. Planning Tools
  • 47. Sign Up
    www.meetingwizard.com
  • 48.
  • 49. www.wikispaces.com
  • 50.
  • 51.
  • 52. Audio Tools
  • 53. www.skype.com
    Set up account
    Skype-to-Skype free
    Skype me:ladonnacoy
    www.skype.com
  • 54. www.freeconferencecall.com
  • 55.
  • 56. Chat Tool
  • 57. www.skype.com
    Type here
    Emoticons
  • 58. Web-Meeting Platforms
  • 59. 30-day free trial offer - up to 15 participants
    www.gotomeeting.com
  • 60.
  • 61. www.vyew.com
  • 62.
  • 63. www.elluminate.com
  • 64.
  • 65. Group Discussion Tool
  • 66. Yahoo Groups
    www.yahoo.com
  • 67. Yahoo Groups
  • 68. Discussion Threads
  • 69.
  • 70. Ask?
    What is purpose of meeting?
    How is attendance?
    Primarily Conversation?
    Will visuals add value?
    What kind of interaction?
    What tech is available to all?
    Real time/Anytime?
  • 71. Whichever tool you Pick …
    Practice, experiment and learn to use the tools well
  • 72. Poll
  • 73. s
  • 74. Debrief
    Why?
    What factors influenced your choice?
  • 75. Instructions
    Create a planfor how you’ll incorporate on-line tools into your meetings
    Each person will sharewhen we return at 1 pm!
    Call with questionsduring the break
    Call LaDonna918-473-6789with questions re: on-line tools
    Call Stephanie512 925 1360for coaching re: meeting challenges related to process or content issues
  • 76. Debrief technology plansafter lunch
  • 77. Photo Citations
    Teeter/Totter http://www.flickr.com/photos/mewalker/3502956250/
    Reflection http://www.flickr.com/photos/choconancy/2412689684/
    Question mark http://www.flickr.com/photos/24350382@N07/2949435839/
    All other photos from public collections or from www.istockphoto.com