Hosting Effective Online Meetings, Part 1
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Hosting Effective Online Meetings, Part 1

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This is part 1 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based ...

This is part 1 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars

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    Hosting Effective Online Meetings, Part 1 Hosting Effective Online Meetings, Part 1 Presentation Transcript

    • Hosting
      Effective
      OnlineMeetings
      Part 1
      Stephanie Nestlerode LaDonna CoyOmega Point International, Inc.Learning for Change, Inc.
      September, 2009
    • Strategic Planner
      Primary Prevention
      Capacity Building
      Technical Assistance Alcohol and Drug Abuse Prevention:
      Texas, Colorado, West Virginia, Kansas, Arkansas, Oklahoma, California, and Nevada
      “The future we create is the legacy we leave our children.”
      Stephanie Nestlerode, MSW
    • Agenda
      9:30-11:00
      Welcome & Getting Started
      • What works, What doesn’t
      • Online Meeting Technologies
      11:00-1:00
      • Lunch, Homework & Coaching
      1:00-2:30
      • Debrief OnLine Meeting Plans
      • Strength-based Meeting
      Management Tool
      • Closing Reflections
      • Critique
    • Objectives
      • Provide context, definition & resources for supporting online meetings
      • Discuss what works / what doesn’t
      • Apply strength-based meeting management tool for creating shared leadership in community
    • Let’s teach
      Coalitions
      to fish!
      Equip themto
      HostEfficient
      andEffective
      Meetings
    • LaDonna CoyMHR, CPS, CDLA
      Primary Prevention
      Capacity building with
      Social media and live
      Virtual Learning/Training
      Interactionarssm
      Collaborative Partners: -Kansas AAPS
      -Kansas Prevention Network & SPF SIG Sector Network
      -Kansas Family Partnership
      -Eagle Ridge Institute -CADCA
      -Paxis, Inc
      -Safe & Caring Schools
      -Collaborative Conversations
      -Omega Point International, Inc.
      -ODMHSAS
      -MACMHB-MASACA
      The surest way to provoke the imagination is to seek out environments you have no experience with.
      --author unknown
    • Our Tool Today
      Who’s here?
      Content
    • Discussion Area
      Type here
    • Emoticons!
    • Chat Poll
      What is one word that captures how you are feeling right now?
    • Polls about Meetings
    • Debrief (why?)
      Why do the numbers look like they do?
    • Navigating Meetings
      Where We’ve
      been?
      Where are we heading?
    • Polling x 2 + chat
    • Effectiveness
      Comparison
    • Debrief
      Why?
      What factors influenced your choice?
    • Efficiency
      Comparison
    • Debrief
      Why?
      What factors influenced your choice?
    • Where shall we meet?
      Your bowl or mine?
    • Effectivemeetings
      don’t happen by accident
      they happen by
      Design.
    • What works?
      What doesn’t?
      Online Meetings
    • Best Practices
      for
      Virtual Meetings
    • time
      Establish both
      Start
      AND
      End time
    • Be early
      Be
    • Info & Reminders
      Meeting
      Reminder
    • Identify yourself
    • Group Norms
      Establish
      Group Norms
      • Start on time
      • Identify yourself
      • Use the chat to document meeting
    • Form Qs
      Craft Questions
      To fit the environment you’re in
    • Silence & reflection
    • Content
      Lead
      Real-timeScribe
      All focus on
      Timekeeper
      Process Lead
      PLANC
      Social MediaLead
      HostConvener
      Logistics
      Lead
      Chat Spanner
      Roles
    • Be clear
      About your
      Purpose &
      Outcome
      BP 1
    • practice
      Practice
      Practice
      Practice
    • What questions are you holding about the transition to virtual meetings?
      We will try to cover your specific concerns as best we can.
      Source: margaret anne clarke
    • Meetings: Love ‘em or hate ‘em
    • …Seeds of Opportunity
    • Choosing Tools
    • Right
      Tool
      For the Job
    • Real Time
      (Synchronous)
      Anytime
      (Asynchronous)
    • An Online Meeting Starter Kit
    • Planning Tools
    • Sign Up
      www.meetingwizard.com
    • www.wikispaces.com
    • Audio Tools
    • www.skype.com
      Set up account
      Skype-to-Skype free
      Skype me:ladonnacoy
      www.skype.com
    • www.freeconferencecall.com
    • Chat Tool
    • www.skype.com
      Type here
      Emoticons
    • Web-Meeting Platforms
    • 30-day free trial offer - up to 15 participants
      www.gotomeeting.com
    • www.vyew.com
    • www.elluminate.com
    • Group Discussion Tool
    • Yahoo Groups
      www.yahoo.com
    • Yahoo Groups
    • Discussion Threads
    • Ask?
      What is purpose of meeting?
      How is attendance?
      Primarily Conversation?
      Will visuals add value?
      What kind of interaction?
      What tech is available to all?
      Real time/Anytime?
    • Whichever tool you Pick …
      Practice, experiment and learn to use the tools well
    • Poll
    • s
    • Debrief
      Why?
      What factors influenced your choice?
    • Instructions
      Create a planfor how you’ll incorporate on-line tools into your meetings
      Each person will sharewhen we return at 1 pm!
      Call with questionsduring the break
      Call LaDonna918-473-6789with questions re: on-line tools
      Call Stephanie512 925 1360for coaching re: meeting challenges related to process or content issues
    • Debrief technology plansafter lunch
    • Photo Citations
      Teeter/Totter http://www.flickr.com/photos/mewalker/3502956250/
      Reflection http://www.flickr.com/photos/choconancy/2412689684/
      Question mark http://www.flickr.com/photos/24350382@N07/2949435839/
      All other photos from public collections or from www.istockphoto.com