Hosting Effective Online Meetings, Part 1
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Hosting Effective Online Meetings, Part 1

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This is part 1 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based ...

This is part 1 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars

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Hosting Effective Online Meetings, Part 1 Hosting Effective Online Meetings, Part 1 Presentation Transcript

  • Hosting
    Effective
    OnlineMeetings
    Part 1
    Stephanie Nestlerode LaDonna CoyOmega Point International, Inc.Learning for Change, Inc.
    September, 2009
  • Strategic Planner
    Primary Prevention
    Capacity Building
    Technical Assistance Alcohol and Drug Abuse Prevention:
    Texas, Colorado, West Virginia, Kansas, Arkansas, Oklahoma, California, and Nevada
    “The future we create is the legacy we leave our children.”
    Stephanie Nestlerode, MSW
  • Agenda
    9:30-11:00
    Welcome & Getting Started
    • What works, What doesn’t
    • Online Meeting Technologies
    11:00-1:00
    • Lunch, Homework & Coaching
    1:00-2:30
    • Debrief OnLine Meeting Plans
    • Strength-based Meeting
    Management Tool
    • Closing Reflections
    • Critique
  • Objectives
    • Provide context, definition & resources for supporting online meetings
    • Discuss what works / what doesn’t
    • Apply strength-based meeting management tool for creating shared leadership in community
  • Let’s teach
    Coalitions
    to fish!
    Equip themto
    HostEfficient
    andEffective
    Meetings
  • LaDonna CoyMHR, CPS, CDLA
    Primary Prevention
    Capacity building with
    Social media and live
    Virtual Learning/Training
    Interactionarssm
    Collaborative Partners: -Kansas AAPS
    -Kansas Prevention Network & SPF SIG Sector Network
    -Kansas Family Partnership
    -Eagle Ridge Institute -CADCA
    -Paxis, Inc
    -Safe & Caring Schools
    -Collaborative Conversations
    -Omega Point International, Inc.
    -ODMHSAS
    -MACMHB-MASACA
    The surest way to provoke the imagination is to seek out environments you have no experience with.
    --author unknown
  • Our Tool Today
    Who’s here?
    Content
  • Discussion Area
    Type here
  • Emoticons!
  • Chat Poll
    What is one word that captures how you are feeling right now?
  • Polls about Meetings
  • Debrief (why?)
    Why do the numbers look like they do?
  • Navigating Meetings
    Where We’ve
    been?
    Where are we heading?
  • Polling x 2 + chat
  • Effectiveness
    Comparison
  • Debrief
    Why?
    What factors influenced your choice?
  • Efficiency
    Comparison
  • Debrief
    Why?
    What factors influenced your choice?
  • Where shall we meet?
    Your bowl or mine?
  • Effectivemeetings
    don’t happen by accident
    they happen by
    Design.
  • What works?
    What doesn’t?
    Online Meetings
  • Best Practices
    for
    Virtual Meetings
  • time
    Establish both
    Start
    AND
    End time
  • Be early
    Be
  • Info & Reminders
    Meeting
    Reminder
  • Identify yourself
  • Group Norms
    Establish
    Group Norms
    • Start on time
    • Identify yourself
    • Use the chat to document meeting
  • Form Qs
    Craft Questions
    To fit the environment you’re in
  • Silence & reflection
  • Content
    Lead
    Real-timeScribe
    All focus on
    Timekeeper
    Process Lead
    PLANC
    Social MediaLead
    HostConvener
    Logistics
    Lead
    Chat Spanner
    Roles
  • Be clear
    About your
    Purpose &
    Outcome
    BP 1
  • practice
    Practice
    Practice
    Practice
  • What questions are you holding about the transition to virtual meetings?
    We will try to cover your specific concerns as best we can.
    Source: margaret anne clarke
  • Meetings: Love ‘em or hate ‘em
  • …Seeds of Opportunity
  • Choosing Tools
  • Right
    Tool
    For the Job
  • Real Time
    (Synchronous)
    Anytime
    (Asynchronous)
  • An Online Meeting Starter Kit
  • Planning Tools
  • Sign Up
    www.meetingwizard.com
  • www.wikispaces.com
  • Audio Tools
  • www.skype.com
    Set up account
    Skype-to-Skype free
    Skype me:ladonnacoy
    www.skype.com
  • www.freeconferencecall.com
  • Chat Tool
  • www.skype.com
    Type here
    Emoticons
  • Web-Meeting Platforms
  • 30-day free trial offer - up to 15 participants
    www.gotomeeting.com
  • www.vyew.com
  • www.elluminate.com
  • Group Discussion Tool
  • Yahoo Groups
    www.yahoo.com
  • Yahoo Groups
  • Discussion Threads
  • Ask?
    What is purpose of meeting?
    How is attendance?
    Primarily Conversation?
    Will visuals add value?
    What kind of interaction?
    What tech is available to all?
    Real time/Anytime?
  • Whichever tool you Pick …
    Practice, experiment and learn to use the tools well
  • Poll
  • s
  • Debrief
    Why?
    What factors influenced your choice?
  • Instructions
    Create a planfor how you’ll incorporate on-line tools into your meetings
    Each person will sharewhen we return at 1 pm!
    Call with questionsduring the break
    Call LaDonna918-473-6789with questions re: on-line tools
    Call Stephanie512 925 1360for coaching re: meeting challenges related to process or content issues
  • Debrief technology plansafter lunch
  • Photo Citations
    Teeter/Totter http://www.flickr.com/photos/mewalker/3502956250/
    Reflection http://www.flickr.com/photos/choconancy/2412689684/
    Question mark http://www.flickr.com/photos/24350382@N07/2949435839/
    All other photos from public collections or from www.istockphoto.com