Nuts and Bolts: Logistics
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Nuts and Bolts: Logistics

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Nuts and Bolts: Logistics Nuts and Bolts: Logistics Presentation Transcript

  • Nuts & Bolts of Adult Programming Logistics: Getting Your Ducks In a Row Melissa Doornbos Publicity and Program Coordinator Downers Grove Public Library
  • Before you Book Presenters:
    • Know your schedule
      • Days of the week
      • Meeting Room space
      • Community events
    • Know your patrons
      • Art, music, history
      • Medical, taxes, job fairs
  • Using a Checklist
    • Chronological sections
      • ASAP
      • At newsletter delivery, etc.
      • Monthly
      • Week of
    • Easily visible
    • Detailed
  • Program Budgets
    • Know your budget
      • Stick to it
      • Excel spreadsheet
      • Must last through year
    • Donations & Grants
      • Sponsored by FOL or Foundation
      • In honor or memory of someone
      • Available grants, ie. IHC and ALA
  • When Booking:
    • Book early (SPEAK with!)
    • Get material from presenter
      • Program description
      • Audio/visual needs
      • Room setup
      • W-9 tax form
      • Payment
      • Photos
    • Contract
  • Registration
    • Online, by phone, at the Circulation Desk
    • Provide information to those taking calls
    • Online options
      • Evanced
      • Engaged Patrons
      • Eventzilla
      • EventKeeper
      • JEvents
  • Getting Ready:
    • Week of
      • Send reminder
      • Have payment
      • Room setup
      • Handouts
      • Book Displays
    • Day of
      • Greet patrons
      • Future suggestions/Distribute evaluations