Room rates & room list 2014
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Room rates & room list 2014 Room rates & room list 2014 Document Transcript

  • M E M O R A N D U M TO: Teachers of Agriculture FROM: Matt Chaliff, Executive Secretary Kentucky Association FFA DATE: March 2014 SUBJECT: Room Rates for 2014 State FFA Convention The 85th Annual State FFA Convention will be held June 10-12, 2014 at the Lexington Center in downtown Lexington, Kentucky. I have secured rooms for convention attendees in the Hyatt Regency Hotel, the Hilton Lexington Downtown, and the Clarion Hotel. Both the Hyatt and the Hilton hotels are connected to the Lexington Center and both offer complimentary parking for private vehicles. The Clarion is conveniently located 3.5 miles from downtown. Bus parking for all hotels will be in the Manchester Street Parking Lot (formerly known as the Cox Street Lot) located behind Rupp Arena. It is important that you send the enclosed reservation form to the appropriate hotel, filled in com- pletely. Reservations should be made by May 15. After May 15, any rooms not reserved for the FFA Convention will be sold to the public. The Officer Nominating Committee will be interviewing officer candidates this year beginning on Monday, June 9th at approximately 11:00 a.m. Please make reservations for your nominating committee members and state officer candidates if they need to arrive early. Also, the State Talent will be rehearsing on Monday evening, June 9th, and may need rooms for that evening. Information about all hotels is below for your use. Please be sure to send information to the appropriate hotel and correspond directly with them in making your reservations. DO NOT send deposit checks or housing forms to Frankfort. It is your responsibility to cancel hotel rooms that you will not be using at least 48 hours prior to your scheduled arrival date. Please call the appropriate hotel directly with any housing questions or changes. We strongly encourage chapters not using the Hyatt or Hilton to consider the Clarion Hotel. This is due to their continued support of Kentucky FFA and the amenities they offer to members.
  • Hyatt Regency Hilton Lexington Downtown $132 plus tax $130 plus tax 401 West High Street Lexington, KY 40507 369 West Vine Street Lexington, KY 40507 800.233.1234 reservation line 800.253.1234 hotel main number 859-231-9000 http://lexington.hyatt.com/hyatt/hotels/index.jsp http://www.lexingtondowntownhotel.com The Hyatt will invoice your chapter for room charges prior to the Convention and will expect payment upon check in. Please call the hotel directly at 859.519.4223 if you need to pre- invoice your reservation charges. The Hilton Lexington/Downtown will direct bill your chapter if you have submitted an application and received prior approval from their accounting department. Clarion (Formerly Holiday Inn North) $104 plus tax Includes a free hot breakfast 1950 Newtown Pike Lexington, KY 40511 888-390-4918 http://www.clarionhotellex.com The Clarion will direct bill your chapter if you have submitted application and received prior approval. Invoices can also be submitted in advance. Please indicate on your rooming list if you need a room with a king bed or a room with two double beds. This will greatly assist the hotel staff in assigning rooms. It is your responsibility to cancel hotel rooms that you will not be using at least 48 hours prior to your scheduled arrival date. Please call the appropriate hotel directly with any housing questions or changes. All hotels plan to have all FFA chapters pre-assigned to rooms with a room assignment list and room keys placed in a packet in advance of your arrival. MC cc: Debbie Taylor Smith Jennifer Goodpaster Scott Hait
  • 2014 State FFA Convention Hotel Reservation Request Form Chapter Name__________________________________________ Advisor Name(s)_____________________________________________ Address________________________________________________ Phone______________________ Fax_______________________ City, State, Zip___________________________________________ Email______________________________________________________ HYATT $132 per night plus tax 401 West High Street Lexington, KY 40507 Reservations Contact: Melanie Allen mallen@hyattlexington.net 859.519.4223 http://lexington.hyatt.com/hyatt/hotels/index.jsp Fax 859-254-7430 Room Arrival Departure Type of Room (King or Double) Person(s) Staying In Room 1 2 3 4 5 6 7 8 9 10 The Hyatt will invoice your chapter for rooms prior to Convention and expect payment upon check in.
  • 2014 State FFA Convention Hotel Reservation Request Form Chapter Name__________________________________________ Advisor Name(s)_____________________________________________ Address________________________________________________ Phone______________________ Fax_______________________ City, State, Zip___________________________________________ Email______________________________________________________ 369 West Vine Street, Lexington, KY 40507 - Toll Free: 877-539-1648 - Phone: 859-231-9000 - Fax: 859-281-3704 chaz.brugh@hilton.com http://www.lexingtondowntownhotel.com $130 per night plus tax Room Arrival Departure Room Type (King or Double) Person(s) Staying In Room Guarantee Type (Credit Card, Cash Deposit, Direct Bill, or Check Deposit) 1 2 3 4 5 6 7 8 9 10 *The Hilton Lexington/Downtown will direct bill your chapter IF you have submitted an application & received prior approval through the accounting dept. Otherwise payment must be provided upon check-in. ** Your room type requests will be submitted with your reservation, & are subject to hotel availability.
  • 2014 State FFA Convention Hotel Reservation Request Form Chapter Name__________________________________________ Advisor Name(s)_____________________________________________ Address________________________________________________ Phone______________________ Fax_______________________ City, State, Zip___________________________________________ Email______________________________________________________ CLARION HOTEL $104 per night plus tax 1950 Newtown Pike Lexington, KY 40511 Phone (888)390-4918 Fax (859) 259-0982 Reservations Contact: Megan Edelstein medelstein@clarionhotellex.com http://www.clarionhotellex.com Room Arrival Departure Room Type (King or Double) Person(s) Staying In Room Guarantee Type (Credit Card, Cash Deposit, Direct Bill, or Check Deposit) 1 2 3 4 5 6 7 8 9 10 The Clarion Hotel will direct bill your chapter IF you have submitted an application and received prior approval.
  • 2014 State FFA Convention Hotel Reservation Request Form Chapter Name__________________________________________ Advisor Name(s)_____________________________________________ Address________________________________________________ Phone______________________ Fax_______________________ City, State, Zip___________________________________________ Email______________________________________________________ CLARION HOTEL $104 per night plus tax 1950 Newtown Pike Lexington, KY 40511 Phone (888)390-4918 Fax (859) 259-0982 Reservations Contact: Megan Edelstein medelstein@clarionhotellex.com http://www.clarionhotellex.com Room Arrival Departure Room Type (King or Double) Person(s) Staying In Room Guarantee Type (Credit Card, Cash Deposit, Direct Bill, or Check Deposit) 1 2 3 4 5 6 7 8 9 10 The Clarion Hotel will direct bill your chapter IF you have submitted an application and received prior approval.