Junior chapter meeting cde

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Junior chapter meeting cde

  1. 1. Junior Chapter Meeting CDE Regional Event: Time determined by the Region Location/Time of State Event: State FFA Convention Purpose To involve more first year members in FFA events, while developing teamwork, leadership, speaking, and parliamentary procedure skills. 1. A team must consist of eight – ten (8-10) members (freshmen or first year sophomores) - a president, vice-president, secretary, treasurer, reporter, sentinel, and four (4) other members. . In the event of a team not having a full 10 participants, if an assigned motion falls upon an empty seat, the judges will relocate that motion to a different participant prior to the event starting. The advisor shall not participate in the business meeting. 2. The contest will consist of three phases: A demonstration of the opening and closing ceremonies, an eight minute team presentation of parliamentary procedure and presentation of the minutes prepared by the team secretary in consultation with the chair. 3. A team shall not use more than eight (8) minutes for the presentation of parliamentary procedure. A timekeeper will start timing the team when the president requests the first item of business. The timekeeper will stand at 7 minutes (7:00) and remain standing for at least 15 seconds. This will allow one (1) more minute to complete the business session. The timekeeper will stand again at 8:00 minutes and remain standing until the end of the demonstration. To prevent being penalized the team must conclude all business by 8 minutes 29 seconds. At 8 minutes 30 seconds the team will lose 5 points and will lose 5 points for each additional 30 seconds over. The time stops with the beginning of the closing ceremonies (“We are about to adjourn……”) 4. Minutes of the previous meeting, committee reports, or old business shall not be used in this contest. Item of Business: Each team will address a local chapter item of business, which would normally be a part of a chapter’s Program of Activities. The possible motions are as follows: a. Conduct a special meeting. b. Have a recreation activity. c. Plan a FFA trip. d. Purchase an item for the chapter. e. To conduct a community service project f. To conduct a FFA event. g. To conduct a fundraiser. h. To conduct a public relations activity. 1
  2. 2. Consult the Official FFA Manual and Student Handbook for specific activities. The motion will be specific and must be moved as an original main motion as it is written on the card. 5. Event Card: The event officials will select one of the permissible motions from the list below for 5 (five) members. These motions will be on an index card and one will be randomly assigned to five team members, excluding the chair. All teams will be assigned the same motions. Team members will have one minute to review the main motion, the motions to be demonstrated and to identify his/her motion (which may be noted by bolding, underlining or highlighting). Members may not confer during the one-minute time period or during the demonstration. Members are allowed to write notes on paper provided if they wish. Writing on the event card is prohibited. 6. Opening the Demonstration: Once the team has taken their seats, they will be addressed by the judges concerning timing, judges and questions. The team will be allowed one (1) minute to look at their cards. At the end of one minute, the demonstration will begin. The team demonstrating should assume that a regular chapter meeting is in progress after the completion of opening ceremonies and new business is being handled on the agenda. The chair shall tap the gavel once to signify the end of the previous item of business then start the presentation by saying, “Is there any new business that should be presented at this time?” A team member should then move the assigned main motion as written on the card Permissible Motions: 7. Original Main Motion: The event official will assign the original main motion on an index card. This is to be the first item of business presented. All teams in each section will use the same main motion. This original main motion must be the first motion presented. The list of permissible motions are as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. Main Motion Primary Amendment Secondary Amendment Unqualified Adjourn Refer to Committee Rise to Point of Order Parliamentary Inquiry Question of Privilege Division of Assembly 8. Number of Motions: Given that there are a number of permissible motions that can take place during the time given for this competition, the motions that will take place in the presentation will be limited to the motions that are present on the cards. The only exception is Point of Order, as it can be used to correct any mistakes that may occur in the competition. Each motion that is utilized outside of the motions present on the cards will cost the team 10 points per motion. (This rule is in place to guard against having the entire meeting planned.) 9. Debate: The top debate per member will be tabulated in the presentation score. (See scoring of debate for further information) 10. Presentation Minutes (20 points): Each team will have a secretary take minutes of the presentation. A possible score of 45 points will be allowed for the minutes. Pencil and paper will be supplied to take notes during
  3. 3. the presentation. If paper and pencil are not present it is the secretary’s responsibility to request these items from the judges or event officials. Following the presentation, the secretary, in consultation with the president, will have 15 minutes to prepare the official minutes. 11. Instructions on Minutes 1. Use the example of proper minutes as illustrated in the Official FFA Secretary’s Book and/or outlined in Robert’s Rules of Order Newly Revised. 2. A dictionary will be permitted for writing the official minutes of the presentation. 3. The minutes will begin by recording the first item of business presented. Opening ceremonies and other preliminary information will not be used. Example: “It was moved by John Smith to conduct a Food for America program during the month of April.” 4. The chair and the secretary may consult in preparing the official minutes of the presentation. A total of 15 minutes will be allowed to prepare the minutes. 5. A judge will read, review and grade the official minutes of the presentation after completion of each round of the event. The scores will be provided to the presentation judges for use in computing final scores. 12. SCORING A. Guidelines for Scoring Debate 1. It is essential that each judge observes and maintains consistent criteria in scoring debate for the duration of the event. 2. Judges must overlook personal opinions and beliefs and score debate in an unbiased manner. All debate should be scored at the time it is delivered. 3. Characteristics of effective debate include a) completeness of thought, b) logical reasoning, c) clear statement of speaker’s position, d) conviction of delivery and e) concise and effective statement of debate. A. The beginning statement – How you feel about the motion? Do you want it adopted? B. The middle statement – Present sound, logical evidence to back up your beginning statement C. The ending statement – Reinforce your position, state how you want the team members to vote (Dunbar’s Parliamentary Procedure Competitive Event Handbook page 17) 4. A suggested grading scale is as follows: Excellent . . . . . . . . . 16–20 points Good . . . . . . . . . . . 11–15 points Average . . . . . . . . . . 6–10 points Poor . . . . . . . . . . . . . . 0–5 points 5. An excellent debate would be extremely unusual and would be characterized by a truly stirring delivery and brilliant in terms of information provided and/or suggestions for action offered. Poor debate would be characterized by a lack of effective delivery, poor grammar, reasoning and substance. An example might be: “I think this is a good idea.”
  4. 4. 6. Most debate would fall in the range of 6-15 points. An example of a debate might be: “I think this is a very significant motion which should be adopted for the following reasons (new, informative and logically related).” Each debate should have a logical conclusion. Good debate would be characterized by effective delivery, substance, creative and visionary thought delivered in a convincing and compelling manner. 7. Each time a participant in the presentation debates any motion, they may earn a score. 8. The top debate per member will be tabulated in the presentation score. 9. Each team member may take notes throughout the competition. B. Guidelines for Scoring the Chair (55 points) 1. Ability to preside – handling of motions, keeping members informed, use of the gavel, distribution of discussion. (40 points) 2. Leadership – stage presence, poise, self-confidence, politeness and voice. (15 points) It is acceptable for the chair to take notes during the meeting. REFERENCES This list of references is not intended to be inclusive. Other sources may be utilized and teachers are encouraged to make use of the very best instructional materials available. The following list contains references that may prove helpful during event preparation. The official text will be the latest edition of Robert’s Rules of Order Newly Revised. Additional parliamentary procedure resources: The Core Catalog from National FFA Organization at www.ffaunlimited.org. Go to “The Core”, the new name of education resource offerings, and look for the link to other instructional aids and materials. Parliamentary Procedure Oral Questions (reference for oral questions) Manual of Parliamentary Procedure Test Questions. (reference for written exam) from Parliamentary Procedure Instructional Materials Center: Shane Dunbar, (425) 337-9307; 12731 25th Ave. S.E.; Everett, Washington 98208. Additional references may include FFA New Horizons magazine, the Official FFA Manual, the FFA Student Handbook and the Official Chapter Secretary’s Book.
  5. 5. Kentucky FFA- Parliamentary Procedure Score Sheet
  6. 6. Chapter: Opening and Closing Ceremonies (120 Points) Correctness and effect of ceremonies (include deductions for incorrect official dress) Parliamentary Presentation of Motions (100 Points) Required Motion Discussion 20 Points Participant 20 points each each 1 2 3 4 5 6 XXXXXXXXXXXXX 7 XXXXXXXXXXXX 8 XXXXXXXXXXXX 9 XXXXXXXXXXXX Total Per Member Points Possible Only the top 7 discussions are counted Chair- Ability to Preside (55 Points) Ability to preside, handling motions, keeping members informed, use of gavel, distribution of discussion- 35 points Leadership- stage presence poise, self control, politeness and voice- 15 points Minutes (20 Points) Completeness, accuracy, format, grammar Total Score (435 Possible) Deductions 5 points for every 30 seconds over 8 minutes Penalty begins at 8:30 10 points for each motion used not present on the cards Total Team Score
  7. 7. Chapter: Opening and Closing Ceremonies (120 Points) Correctness and effect of ceremonies (include deductions for incorrect official dress) Parliamentary Presentation of Motions (100 Points) Required Motion Discussion 20 Points Participant 20 points each each 1 2 3 4 5 6 XXXXXXXXXXXXX 7 XXXXXXXXXXXX 8 XXXXXXXXXXXX 9 XXXXXXXXXXXX Total Per Member Points Possible Only the top 7 discussions are counted Chair- Ability to Preside (55 Points) Ability to preside, handling motions, keeping members informed, use of gavel, distribution of discussion- 35 points Leadership- stage presence poise, self control, politeness and voice- 15 points Minutes (20 Points) Completeness, accuracy, format, grammar Total Score (435 Possible) Deductions 5 points for every 30 seconds over 8 minutes Penalty begins at 8:30 10 points for each motion used not present on the cards Total Team Score

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