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Word for Beginners

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This is the PowerPoint presentation I use when teaching my Word for Beginners computer class at Evesham Library. Updated 9/2/2010.

This is the PowerPoint presentation I use when teaching my Word for Beginners computer class at Evesham Library. Updated 9/2/2010.

Published in: Self Improvement

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Transcript

  • 1. ORD for Beginners Presented by Katheryn A. Woodworth At Evesham Library
  • 2. What is Word?
    • A Microsoft Office program.
    • Used for word processing. Like a type-writer, only mistakes can be easily fixed.
    • Pages can be saved for later or printed out.
    • Easy to work on a little at a time.
  • 3. What kind of file does Word make?
    • Word makes documents.
    • The file extension is “ .doc ”.
    • .doc comes after the name of the file. It lets the user know that the file is a document.
    • Example: myresume.doc
  • 4. What can be a document?
    • Letters (personal or business)
    • Resumes
    • Reports
    • Term papers
    • Memos
    • Faxes
    • And more!
  • 5. Getting started
    • Double left click on the to open Word.
    • A white document page will appear on the screen in front of you.
    • Or to create a new document, left click on the little white page in the top left corner.
  • 6. Your Document
    • You will have a large, blank page on the screen.
    • Type your document, or
    • Copy your information then paste it onto your page (document).
  • 7. Copy & Paste: Copy
    • Use your mouse to copy your text.
    • Left click at the beginning of the text.
    • Hold the left mouse button down.
    • Drag to highlight the text.
    • When it is all highlighted, let go of the mouse button.
  • 8. Copy
    • It should look like this:
  • 9. Copy
    • Now move your mouse pointer to the middle of the highlighted text. The arrow will change to an i-beam.
    • Right click (push the right mouse button once).
    • A menu will appear.
    • Select and left click “ Copy ”.
  • 10. Copy & Paste: Paste
    • Go back to your Word document.
    • Right click on the page to show the little grey menu.
    • Choose and left click on “ Paste ”.
    • You can now edit your text as you wish.
  • 11. Save
    • ALWAYS save as you go.
    • Never wait until you are finished.
    • If the computer crashes or shuts off before you have saved, you will lose all of the work you have done.
  • 12. Saving your file
    • Left click on “ F ile ” in the top left corner of your screen.
    • A long, thin menu will appear.
    • Move your arrow pointer down to the fourth line and left click on “ S ave ”.
  • 13. Save as
    • The “ Save as ” window will appear.
    • Name your document in the box next to
    • “ File n ame ”.
    • Left click on the
    • S ave button.
  • 14. Save as you go
    • Go to F ile and left click on S ave.
    • Do this at least every 10 minutes.
    • Keyboard Shortcut: Press the Ctrl key and the S key at the same time.
    • Ctrl+S or
  • 15. Opening a Word File
    • You can open a Word document you created at another time.
    • You can make more changes to an older file.
    • You can save the changes in the document.
    • Or you can save the document with a new name to create a new, separate file from the one you opened.
  • 16. To Open
    • Open the Word program.
    • Go to F ile and click O pen (or ).
    • You can then browse through your computer and drives until you find your file.
    • Left click on the file once so it shows up in the long white box next to “File n ame”.
    • Then click the Open button.
  • 17. Basic Text Appearance
    • Formatting Toolbar
  • 18. Bold, Italics, Underline
    • Bold
    • Italics
    • Underline
  • 19. Font style & size
    • Little black arrows will drop down the menus for you to choose your style of font (style of writing – how the letters look) and size of font.
  • 20. Paragraph Alignment
    • You can select how your paragraphs line up on your page.
  • 21. Left Align
    • Words line up on the left side of the page.
    Messages are organized in folders or boxes. Received mail is typically kept in an inbox; outgoing mail is stored in an outbox; sent mail is filed in a sent box; and discarded mail may be kept in deleted mailbox.
  • 22. Center Align
    • Words are centered across the page.
    Messages are organized in folders or boxes. Received mail is typically kept in an inbox; outgoing mail is stored in an outbox; sent mail is filed in a sent box; and discarded mail may be kept in deleted mailbox.
  • 23. Right Align
    • Words line up on the right side of the page.
    Messages are organized in folders or boxes. Received mail is typically kept in an inbox; outgoing mail is stored in an outbox; sent mail is filed in a sent box; and discarded mail may be kept in deleted mailbox.
  • 24. Justify
    • Words line up on both the left and right sides of the page.
  • 25. Colors
    • Change the color of your text.
    • Highlight your text.
  • 26. Changing text
    • To apply any of the previous formatting, you must first select what you want to change.
    • Left click on the page where you want your changes and begin to type or delete/backspace to remove what you typed.
    • Highlight words or paragraphs to apply formatting to the whole thing.
  • 27. Delete/Backspace
    • They both remove letters, words, and paragraphs.
    • Backspace is for when letters are to the left of the blinking line (cursor).
    • Delete is for when letters are to the right of the blinking cursor.
    • To remove a whole word or paragraph: Highlight it. Then hit the delete key.
  • 28. Further Exploration
    • Books
    • Help inside Word
    • Online tutorials
    • Free Quick Reference Source
    • Suggested Purchase
  • 29. Books
    • *Microsoft Word 2003: Top 100 Simplified Tips & Tricks . Simon, Jinjer. 2003. NF 005.369 Sim
    • Office 2003 Simplified . Kinkoph, Sherry W. 2006. NF 005.369 Kin
    • Teach Yourself Visually Word 2003 . Marmel, Elaine. 2006. NF 005.369 Mar
    • Microsoft Word 2010: Step by Step . Cox, Joyce. 2010. NF 005.369 Cox
  • 30. Help
    • Left-click “ H elp” along the top of the screen.
    • Select and left-click on “Microsoft Office Word H elp” from the menu.
    • A column appears on the right side of the screen.
    • Type what you want to know and left-click the arrow or left-click on the “Table of Contents” link.
  • 31. Online tutorials
    • Microsoft Office training. Choose your version (2003, 2007, or 2010) and program (Word).
    • http://office.microsoft.com/en-us/training/
    • Florida Gulf Coast University’s Word tutorials.
    • http://www.fgcu.edu/support/office2000/word/
    • http://www.fgcu.edu/support/office2007/Word/
  • 32. Free Quick Reference Source
    • Free Quick Reference Cards. Cheat sheets for Word 2003, 2007, 2010 available to download and print.
    • http://gr.customguide.com/quick_references.htm
  • 33. Suggested Purchases
    • Word 2003 (SparkCharts)
    • ISBN: 9781586639006
    • (Digital edition: 9781411490543)
    • Word 2007 (Quamut)
    • ISBN: 9781411405035
    • (Digital edition: 9781411407541)
    Available through Barnes & Noble