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How to Manage Your Time: Time Management 101
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How to Manage Your Time: Time Management 101

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Easy introduction to time management strategies and productivity hacks, largely based on Randy Pausch's findings. See his full talk here: http://www.youtube.com/watch?v=oTugjssqOT0

Easy introduction to time management strategies and productivity hacks, largely based on Randy Pausch's findings. See his full talk here: http://www.youtube.com/watch?v=oTugjssqOT0

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  • 1. ① Take control ② Maximize impact ③ Minimize distraction ④ Optimize your work ⑤ Optimize globally ⑥ Enjoy your life HOW TO MANAGE YOUR TIME Time Management 101 www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 2. www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 3. www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 4. Remember that time is money — Ben Franklin www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 5. HealthMoneyHappiness Lack of time management Stress Burnout www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 6. ① Take control Take control www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 7. Goals• Why am I doing this? What is the goal?• How do achieve this (most easily)?• What happens if I chose not to do it? www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 8. Planning• Failing to plan is planning to fail• Plan each day, week and year• Establish (fake) deadlines www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 9. To-do lists• Break things down into small steps• Do the ugliest thing first• Then work by priority www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 10. Frameworks www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 11. The EISENHOWER matrix:Is this task urgent and important? Urgent Less urgent Important Do first Schedule Less important Delegate Don‘t do
  • 12. ① Take control ② Maximize impact Maximize impact www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 13. The 80/20 rule• Critical few and the trivial many• Good judgment comes from experience• Experience comes from bad judgment www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 14. Work expands soas to fill the time available for its completion. —Cyril Parkinson www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 15. Yourself• Get to know yourself: Know your good and bad times, keep time journals• You don‘t find but make time for important things to do• Learn to say “No”: Everything you do is an opportunity cost www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 16. Comfort zones• Identify why you aren’t enthusiastic, why you are afraid (fear, embarassement)• Sometimes all you have to do is ask!• Never break a promise, but re-negotiate www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 17. ① Take control ② Maximize impact ③ Minimize distraction Minimize distraction www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 18. Time waste• Messy desk and inability to find things• Late to appointments (miss beginning) and being unprepared for those attended• Tired or unable to concentrate, doing stuff that does not matter instead www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 19. Interruptions• 4-5 interruptions (5-10 min) shoot an hour (requiring 5 min of recovery)• Reduce frequency and length of interruptions (turn calls into e-mail)• Turn off desktop and mobile notifications (visual, sound and vibration do distract) www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 20. Procrastinationis the thief of time. — Edward Young www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 21. -- Time journals• Monitor yourself in 15 minute increments for more than 3 days (a week or two)• What doesn’t need to be done? What can someone else do? What can I do more efficiently?• How am I wasting other people’s time? www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 22. ① Take control ② Maximize impact ③ Minimize distraction ④ Optimize your work Optimize your work www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 23. Office• Make your office comfortable for you, and optionally comfortable for others• Get a decent chair, seperate keyboard and mouse (posture), another display (productivity) and a headset (walk)• Keep your desk clear (remove clutter) and your to-do list and calendar close www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 24. Paperwork• Touch each piece of paper once• Focus on one thing at a time www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 25. E-mail• Archive all, search over folders and tags• Only one (responsible) recipient, optionally CC someone powerful• Follow up after 48 hours www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 26. Phone calls• Stand to keep it short (never put feet up)• Start by announcing goals for the call• Have something in view to do next, then announce it („I have X waiting...“) www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 27. Meetings• Only attend when there is agenda, and not when you are optional• Lock the door, disallow PC and phones, (best) have people stand• 1 minute minutes (Who? What? When?) www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 28. ① Take control ② Maximize impact ③ Minimize distraction ④ Optimize your work ⑤ Optimize globally Optimize globally www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 29. Delegation• Communicate (in writing), not dump: Be polite and precise, provide context and priority• Give objectives, not procedures• People rise to the challenge: Delegate “until they complain” and grant authority www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 30. Sociology• Gracefully end a successful meeting: Stand up and stroll to the door, complement/thank, shake hands• Beware upward delegation: Ignorance is your friend• Reinforce behaviour you want repeated: Say thank you and mean it www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 31. ① Take control ② Maximize impact ③ Minimize distraction ④ Optimize your work ⑤ Optimize globally ⑥ Enjoy your life Enjoy your life www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 32. End of work• Out of office message with return date and (different specific) back-up contacts• Reading e-mail is not a vacation www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 33. Private life• Kill your TV• Eat, sleep and exercise• Turn money into time www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 34. Measure• Short term: Remind yourself in 30 days through your calendar: „What have I changed?“• Long term: 100 things to do in my life www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme
  • 35. Now let‘s go out anddo the right things. Andreas Kwiatkowski (@kwiat) www.eisenhower.me www.eisehower.me ・ mail@eisenhower.me ・ @eisenhowerme

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