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Epfo eseva data uploding guidlines
 

Epfo eseva data uploding guidlines

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  • Full Name Full Name Comment goes here.
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  • hi sir,

    Plz send me the uploadable format to my emal id satheesh.safal@gmail.com
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  • Hi Raghunath,
    Firstly thanks so much for your efforts in guiding us through this.
    I have a few queries followed you instructions but for some odd reason it does not look the same.
    I have created the Excel sheet, i have used Office 2007.
    How do i add more than 1 employee detail on your excel sheet?
    When i save as CSV it does not show any ',' to replace when i open in notepad?

    Please let me know, eagerly awaiting your response.

    Kind Regards,
    Sandeep Divakar
    colthard@gmail.com
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    Epfo eseva data uploding guidlines Epfo eseva data uploding guidlines Document Transcript

    • EPFO Employer e-sewa data uploading Guidelines with screen shotLog on to http://esewa.epfoservices.in/index.phpHome Page :>Register your organization user ID and password following the instructions
    • Home page after login >>GO To >> ECR >> ECR Upload
    • Prepare data on Excel file with the following fields (24) ELECTRONIC CHALLAN CUM RETURN (ECR) FILE FORMAT (FOR EMPLOYERS) The Electronic Challan cum Return (ECR) will be an electronic return in plain text format and willconsist of DETAILED lines (one line for each member). The separator between fields should be #~# (hash tilda hash). Remarks Sl. Column Name Column Whether (Data validations) No Width mandatory 1. Member ID Number (7) Yes Only account number ( maximum 7 digits) Value should be >0 Two lines with same member id will not be accepted in a single ECR text file 2. Member Name Character Yes No special characters other than ‘.’ are allowed (85) 3. EPF Wages Number (10) No Numbers only, no special character and not in decimals 4. EPS Wages Number (10) No Numbers only, no special character and not in decimals Wages on which Pension contribution is due. In case of the member over 58 years age, the wages should be ‘0’ even in case there are PF wages. Also in case of employer contributing over the wage ceiling, the pension wages should be maximum 6500/- if Pension contribution is restricted to Rs 541/-. 5. EPF Number (10) No Numbers only, no special character and not in decimals, Contribution (EE should be equal to or more than EPF Contribution (EE Share) due Share) being remitted. Employee share deducted and due for remittance 6. EPF Number (10) No Numbers only, no special character, not in decimals: Contribution (EE Share) being Employee share being remitted through this ECR remitted 7. EPS Number (10) No Numbers only, no special character and not in decimals, Contribution due should be equal to or more than EPS Contribution being remitted 8. EPS Number (10) No Numbers only, no special character, not in decimals Contribution being remitted 9. Diff EPF and Number (10) No Numbers only, no special character and not in decimals, EPS should be equal to or more than Diff EPF and EPS Contribution (ER Contribution (ER Share) being remitted Share) due 10. Diff EPF and Number (10) No Numbers only, no special character, not in decimals, EPS Contribution (ER Share) being remitted
    • 11. NCP Days Number (2) No Numbers only, no special character, not in decimals. Number of days in the month for which wages are not due.12. Refund of Number (10) No Numbers only, no special character and not in decimals Advances13. Arrear EPF Number (10) No Numbers only, no special character and not in decimals Wages14. Arrear EPF EE Number (10) No Numbers only, no special character and not in decimals Share15. Arrear EPF ER Number (10) No Numbers only, no special character and not in decimals Share16. Arrear EPS Number (10) No Numbers only, no special character and not in decimals Share 17. Father’s/Husban Character No No special characters are allowed. Please provide only d’s Name (85) if the member has joined in the wage month. (for new member only)18. Relationship Character No Relationship of the member with column 17 above. Value with the Member (1) should be F(for father) or S (for Husband). Please provide only if the member has joined in the wage month. (for new member only)19. Date of Birth Date (10) No Valid date in dd/mm/yyyy format. Please provide only if the member has joined in the wage month. (for new member only)20. Gender Character No M(Male) , F(Female) or T (Transgender). (1) Please provide only if the member has joined in the wage month. (for new member only)21. Date of Joining Date (10) No Valid date in dd/mm/yyyy format, not later than the month EPF of ECR. Please provide only if the member has joined in the wage month. (for new member only)22. Date of Joining Date (10) No Valid date in dd/mm/yyyy format, not later than the month EPS of ECR. Please provide only if the member has joined in the wage month. (for new member only)23. Date of Exit from Date (10) No Valid date in dd/mm/yyyy format, cannot be prior to date EPF of joining. Please provide only if the member has left in the wage month. (for exiting member only)24. Date of Exit from Date (10) No Valid date in dd/mm/yyyy format, cannot be prior to date EPS of joining. Please provide only if the member has left in the wage month. (for exiting member only)25. Reason for Character No C (Cessation) , S (Superannuation) , R ( Retirement), D leaving (1) (Death in Service), or P (Permanent Disablement). Please provide only if the member has left in the wage month. (for exiting member only). Mandatory, if “Date of Exit from EPF” is not blank.
    • Save as the file in CSV (Comma Delimited) format (shown below)Then close the file >> open the folder where the file is saved with below shownicon
    • Right click Mouse >>open with >> Notepad
    • Open the CSV file in any text editor (notepad, editplus, etc.,) and replace all “,”with “#~#”. Save the file and delete the 1st line (column titles of the fields)It shows like this :12#~#SANJAY#~#7000#~#6500#~#840#~#840#~#541#~#541#~#299#~#299#~#0#~#0#~#10000#~#1500#~#1000#~#500#~##~##~##~##~##~##~#20-03-2012#~#20-03-2012#~#S13#~#BIRENDRA#~#6000#~#6000#~#720#~#720#~#500#~#500#~#220#~#220#~#8#~#0#~#0#~#0#~#0#~#0#~##~##~##~##~##~##~##~##~#16#~#SHEELA#~#5000#~#5000#~#600#~#600#~#417#~#417#~#183#~#183#~#4#~#0#~#0#~#0#~#0#~#0#~#VINEET#~#F#~#05-03-1990#~#F#~#05-03-2012#~#05-03-2012#~##~##~#And copy all the data and open new text file and paste the data and save the file.Now upload the file in the portal
    • If there is an error a error report appears as shown below in the screen >download error log file and find the errors,Compare the same with the list of error codes (given below)Sl. Error Error Based on ECR Field DescriptionNo. Code Data field count Each line of the ECR text file is incorrect on should contain exactly 251 1 data line n NA fields separated by #~#
    • Member ID is Field number 1 Field number 1 of ECR text incorrect on data (Member file shall contain EPF account line n ID) number. It should be2 2 maximum 7 digits and value should be greater than zero.3 3 Member ID Field number 1 No two entries in the ECR text already exists on (Member file can have same member ID data line n ID) Either Member No special characters other name contains than . are allowed in member more than 85 name. Also the member name Characters or Field number 2 can not exceed4 4 Contains special (Member 85 characters. characters on Name) data line n EPF Wage value Field number 3 (EPF Numbers only, no special is incorrect on Wages) character and shall not have5 5 data line n decimals. EPS Wage value Field number 4 (EPS This is wages on which is incorrect on Wages) Pension contribution is due. data line n Shall not be blank. Numbers6 6 only, no special character and shall not have decimals. EPF Field number 5 EPF This is Employee share Contribution due Contribution (EE deducted and due for value is incorrect Share) due remittance. Numbers only, no on data line special character and not in7 7 decimals, should be equal to or more than EPF Contribution (EE Share) being remitted. EPF Field number 6 EPF Employee share being Contribution Contribution (EE remitted through this ECR.8 8 remitted value is Share) being remitted Shall not be blank. Numbers incorrect on data only, no special character, not line n in decimals.
    • EPS Field number 7 (EPS Numbers only, no special Contribution Contribution due) character and not in decimals,9 9 Due value is should be equal to or more incorrect on data than EPS Contribution being line n remitted. EPS Field number 8 (EPS Numbers only, no special Contribution Contribution being character, not in decimals.10 10 remitted value is remitted) incorrect on data line n Diff EPS & EPF Field number 9 (Diff Numbers only, no special Contribution due EPF and EPS character and not in decimals, data is incorrect Contribution (ER should be equal to or more11 11 on data line n Share) due) than Diff EPF and EPS Contribution (ER Share) being remitted. Diff EPS & EPF Field number 10 (Diff Numbers only, no special contribution EPF and EPS character, not in decimals. remitted data is Contribution (ER12 12 incorrect on data Share) being remitted) line n NCP days data is Field number 11 (NCP This is Number of days in the incorrect on data Days) month for which wages are13 13 line n not due. Numbers only, no special character, not in decimals. Refund advance Field number 12 Numbers only, no special data is incorrect (Refund of Advances) character and not in decimals.14 14 on data line n Arrear EPF Field number 13 Numbers only, no special wages data is (Arrear character and not in decimals.15 15 incorrect on data EPF Wages) line n Arrear EPF EE Field number 14 Numbers only, no special share data is (Arrear character and not in decimals.16 16 incorrect on data EPF EE Share) line n
    • Arrear EPF ER Field number 15 Numbers only, no special share data is (Arrear character and not in decimals.17 17 incorrect on data EPF ER Share) line n Arrear EPS share Field number 16 Numbers only, no special data is incorrect (Arrear character and not in decimals.18 18 on data line n EPS Share) Either Father or Field number 17 Please provide this value only husband name (Fathers/Husbands if contains more Name) the member has joined in the than 85 wage month. (i.e. for new Characters or member only) No special19 19 Contains special characters are allowed. characters on data line n Relationship Field number 18 Please provide only if the value is incorrect (Relationship with the member has joined in the on data line n Member) wage month. (for new member only). Relationship of the20 20 member with column 17 above. Value should be F (for father) or S (for Husband). DOB is incorrect Field number 19 (Date Please provide only if the on data line n of member has joined in the21 21 Birth) wage month. (for new member only). Valid date of birth in dd/mm/yyyy format. DOB should be Field number 19 (Date Date of Birth should be less less than Current of than22 22 Date on data line Birth) Current Date. n Invalid DOB, it Field number 19 (Date Date of Birth is out of valid should be <date> of range acceptable. and Birth)23 23 <date> on data line n
    • Gender value is Please provide only if the incorrect on data member has joined in the line n wage month. (for new member Field number 20 only). This is a24 24 (Gender) single character field. It can have values M (Male) , F(Female) or T (Transgender). DOJ EPF is Field number 21 (Date Please provide only if the incorrect on data of member has joined in the line Joining EPF) wage month. (for new member25 25 only) Valid date in dd/mm/yyyy format, not later than the month of ECR. Date of joining Field number 21 (Date The DOJ EPF should be same EPF is not in of as the wage month being26 26 <date> on data Joining EPF) posted. line n DOJ EPS is Field number 22 (Date Please provide only if the incorrect on data of member has joined in the line Joining EPS) wage month. (for new member27 27 only) Valid date in dd/mm/yyyy format, not later than the month of ECR. Date of joining Field number 22 (Date The DOJ EPS should be same EPS is not in of as the wage month being28 28 <date> on data Joining EPS) posted. line n DOE EPF is Field number 23 (Date Please provide only if the incorrect on data of member has left in the wage line Exit from EPF) month. (for exiting member29 29 only) Valid date in dd/mm/yyyy format, cannot be prior to date of joining. Date of Exit EPF Field number 23 (Date The DOE EPF should be same is not in <date> of as the wage month being30 30 on data line n Exit from EPF) posted. DOE EPS is Field number 24 (Date Please provide only if the incorrect on data of member has left in the wage line Exit from EPS) month. (for exiting member31 31 only) Valid date in dd/mm/yyyy format, cannot be prior to date of joining.
    • Date of Exit EPS Field number 24 (Date The DOE EPS should be same is not in <date> of as the wage month being 32 32 on data line n Exit from EPS) posted. 033 Please provide only if the 034 member has left in the wage 035 month. (for exiting member 036 only). Mandatory, if "Date of Reason of Exit from EPF" is not blank. leaving value is Field number 25 This is a single character field. 33 Values are C (Cessation) , S incorrect on data (Reason of Leaving) line n (Superannuation) , R ( Retirement), D (Death in Service), or P (Permanent Disablement).Update errors and upload again ………………………You have to calculate all admin charges and enter the specified fields appears after successful upload and submit theform. Then you will get the SMS to registered cell no after conformation report prepared and appears in theECR >> Pending for approval screen.You have to download PDF file and verifyThere two options 1 Approve 2 Reject if all are correct click approve if there is any mistake reject Challan and againupdate the file.After conformation an on-line challan has been generated based on the uploaded Electronic Return with “TemporaryReturn Reference Number” (TRRN), The TRRN will be available for remittance for fifteen (15) days after which it will lapse.All the best…………………..