Yongsan presentation 5

Processing Agility for Requirements Document (RD)
Dave Clark Five
(minus Dave)
24 Sept 2010

Antiquated process
Email based
Hard copy storage
Inability to search historical requirements
Collaboration is unavailable
Tracking or visibility in process difficult
Current Situation

End user – identifies need
Technical user – translates need to technology used to meet need
Configuration Manager – recommends specific technology from identified need
Subject Matter Experts (SME) – technological expert in field
Approvers – validate need at various levels in process
Customer/Consumer

Creation of standard form and adoption
Added capability for electronic signatures
Tracking of RD through approval process
Collaboration on disapproved documents for resubmission
Ability to access historical, approved documents
Capability/Challenge/Solution

Ability to use current SharePoint implementation in Korea
Ability to pull Active Directory user from DAA level for approvals
Provided storage within DoD via DISA cloud
Solution leverages approved, available applications
Givens/Assumptions

Collaboration
Standardization
Tracking of RD
Customer Service
Searchability
Key Requirements

Benefits
Standardization on single form for submission
Capability to track document through process
Ability to re-use approved RDs for future purchases (Searchability)Challenges
Changing culture to leverage collaboration
Training
Converting approved RD to searchable document

Cloud Reference Model – Private Cloud

Utilize digital signatures in approval process
Ensure only authenticated users have access to RDs
Security

Private Cloud vs Public Cloud
Collaboration Tool (SharePoint or current standard)
Integrating digital signatures into approval process
Options/Architectures Considered

Radar Chart Data

Radar Chart

Privacy – authenticated users
Regulatory Compliance – STIGs applied according to DoD policies in place
Transparency – only from mil network
Certification – DoD based
Terminology for Key Performance
Metrics
Reliability – 80%
Durability – backup or replication in place
Automation – monthly standard reports; on-demand custom reports
Monitoring – Office and personal are in place
SLA Considerations

Create standardized form
Training
Develop collaboration portal page
DISA cloud storage service
Approx $500 / server / month
Based on outsourcing impediment
Savings seen in time to develop and approve RDs
Reporting accuracy
Economic Analysis

Current situation
Serial process
Proposed
Parallel process – during collaboration
Serial process – approval sequence
Searchable archives
Questions?
Conclusions

Approve funding for pilot
Form 4 ~ 5 person Tiger Team to develop standard form
Develop collaboration page
Create click by click webpage for approving authorities
Converting archived, approved RDs to digital, searchable media (back 3 years)
Recommendations

Capability to assign priority to RD
Future ability to assist contracting in verifying RD completion
Ability to change providers for collaboration as more services move from local control to cloud delivery
Proposed Strategy

Fund pilot
Need additional information
Disapprove pilot
Executive Decision

Yongsan presentation 5

by Kevin Jackson on Sep 24, 2010

Accessibility

Categories

Upload Details

Usage Rights

2 Embeds 11

Statistics

Yongsan presentation 5 — Presentation Transcript

http://kevinljackson.blogspot.com	10
http://kevinjackson.ulitzer.com	1