Moving mountains How Plone is improving Oxfam's equipment procurement in humanitarian emergencies
Oxfam International <ul><li>Oxfam America
Oxfam Australia
Oxfam-in-Belgium
Oxfam Canada
Oxfam France - Agir ici
Oxfam Germany
Oxfam Great Britain </li></ul><ul><li>Oxfam Hong Kong
Oxfam Ireland
Intermón Oxfam Spain
Oxfam Mexico
Oxfam New Zealand
Oxfam Novib Netherlands
Oxfam Québec </li></ul>
What do we do? <ul><li>Humanitarian
Development
Campaigning </li></ul>
What do we do? WASH
Philippines Typhoon <ul><li>24 th  September 2009
Oxfam is helping 25,000 of the worst affected families in the Philippines by providing water and non-food items like blank...
The items included in the emergency pack are: 1 basin, 2 water containers, 1 dipper, 2 bars of soap, 1 tent, rope, 1 shove...
A bucket, jerry cans, and other items in the emergency kit Photo: Glenn Maboloc and Gil Arevalo/Oxfam
People waiting at the distribution area Photo: Glenn Maboloc and Gil Arevalo/Oxfam
Photo: Glenn Maboloc and Gil Arevalo/Oxfam
Indonesia
A house collapsed by a landslide in Agam.  Photo: Kate Thwaites
West Sumatra <ul><li>Water tankers
Water purification plants for 40,000 people
2,400 tarpaulin sheets, hygiene kits, clothing </li></ul>
Padang Paramian In Koto Timur IV (a high priority area because it was cut off due to landslides), Oxfam has been undertaki...
An Oxfam tarpaulin at a damaged house in Agam.  Photo: Kate Thwaites
Oxfam is trucking water to tanks in Padangalai. Each orange tank holds 1,000 litres of clean water. We're providing the vi...
Oxfam staff discuss planned distributions of Oxfam buckets. Photo: Laura Eldon
 
Bicester Warehouse
Bicester Warehouse
Oxfam Equipment Catalogue
Equipment Catalogue <ul><li>Car stickers, T-shirts </li></ul>
Equipment Catalogue <ul><li>Car stickers, T-shirts
Soap
Buckets </li></ul>
Equipment Catalogue <ul><li>Car stickers, T-shirts
Soap
Buckets
Water Treatment units </li></ul>
Equipment Catalogue <ul><li>Car stickers, T-shirts
Soap
Buckets
Water Treatment units
Toyota Land Cruisers </li></ul>
Equipment Catalogue <ul><li>Car stickers, T-shirts
Soap
Buckets
Water Treatment units
Toyota Land Cruisers
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Moving Mountains

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Moving Mountains

  1. 1. Moving mountains How Plone is improving Oxfam's equipment procurement in humanitarian emergencies
  2. 2. Oxfam International <ul><li>Oxfam America
  3. 3. Oxfam Australia
  4. 4. Oxfam-in-Belgium
  5. 5. Oxfam Canada
  6. 6. Oxfam France - Agir ici
  7. 7. Oxfam Germany
  8. 8. Oxfam Great Britain </li></ul><ul><li>Oxfam Hong Kong
  9. 9. Oxfam Ireland
  10. 10. Intermón Oxfam Spain
  11. 11. Oxfam Mexico
  12. 12. Oxfam New Zealand
  13. 13. Oxfam Novib Netherlands
  14. 14. Oxfam Québec </li></ul>
  15. 15. What do we do? <ul><li>Humanitarian
  16. 16. Development
  17. 17. Campaigning </li></ul>
  18. 18. What do we do? WASH
  19. 19. Philippines Typhoon <ul><li>24 th September 2009
  20. 20. Oxfam is helping 25,000 of the worst affected families in the Philippines by providing water and non-food items like blankets, soaps, cleaning equipment, clothes and water containers. Oxfam is also providing small cash grants and shelter at evacuation sites as part of its initial response. </li></ul>
  21. 21. The items included in the emergency pack are: 1 basin, 2 water containers, 1 dipper, 2 bars of soap, 1 tent, rope, 1 shovel, 1 pail and 2 blankets.   Photo: Glenn Maboloc and Gil Arevalo/Oxfam
  22. 22. A bucket, jerry cans, and other items in the emergency kit Photo: Glenn Maboloc and Gil Arevalo/Oxfam
  23. 23. People waiting at the distribution area Photo: Glenn Maboloc and Gil Arevalo/Oxfam
  24. 24. Photo: Glenn Maboloc and Gil Arevalo/Oxfam
  25. 25. Indonesia
  26. 26. A house collapsed by a landslide in Agam. Photo: Kate Thwaites
  27. 27. West Sumatra <ul><li>Water tankers
  28. 28. Water purification plants for 40,000 people
  29. 29. 2,400 tarpaulin sheets, hygiene kits, clothing </li></ul>
  30. 30. Padang Paramian In Koto Timur IV (a high priority area because it was cut off due to landslides), Oxfam has been undertaking water tankering with a 3,000 litre tank . By 8 th October we had distributed 7,000 litres, setting up 7 water points. We are planning to restore rainwater catchment systems in this area to take over from tankering in the medium term.   In Koto Timur V – located in Padang, (an area where 200 people were buried in a landslide) we have set up a 3,000 litre tank and tap system together with water tankering. Seven more tanks are read to be installed on this site, and we will need to supply jerry cans for storage.   Agam – We are working with two IDP areas which were flagged by IoM as a priority. In Tanjung Raya we are working with PDAM (Indonesian water authorities) to extend a spring source to field where people will be located and may be involved with latrine building in conjunction with PMI. In Sungai Tampang we have installed a water storage system which will be fed from a spring source. This will serve 300HH. In both cases we are very conscious that we are not drawn into long term water supply in these locations. Oxfam Situation Report excerpt, 9 th Oct 2009
  31. 31. An Oxfam tarpaulin at a damaged house in Agam. Photo: Kate Thwaites
  32. 32. Oxfam is trucking water to tanks in Padangalai. Each orange tank holds 1,000 litres of clean water. We're providing the village with 9,000 litres each day. Trucks come to refill the tanks twice a day. Oxfam is planning to provide water to 9 sub-villages in the area. There are around 250 families in each (approx 1000 people). Photo: Laura Eldon
  33. 33. Oxfam staff discuss planned distributions of Oxfam buckets. Photo: Laura Eldon
  34. 35. Bicester Warehouse
  35. 36. Bicester Warehouse
  36. 37. Oxfam Equipment Catalogue
  37. 38. Equipment Catalogue <ul><li>Car stickers, T-shirts </li></ul>
  38. 39. Equipment Catalogue <ul><li>Car stickers, T-shirts
  39. 40. Soap
  40. 41. Buckets </li></ul>
  41. 42. Equipment Catalogue <ul><li>Car stickers, T-shirts
  42. 43. Soap
  43. 44. Buckets
  44. 45. Water Treatment units </li></ul>
  45. 46. Equipment Catalogue <ul><li>Car stickers, T-shirts
  46. 47. Soap
  47. 48. Buckets
  48. 49. Water Treatment units
  49. 50. Toyota Land Cruisers </li></ul>
  50. 51. Equipment Catalogue <ul><li>Car stickers, T-shirts
  51. 52. Soap
  52. 53. Buckets
  53. 54. Water Treatment units
  54. 55. Toyota Land Cruisers
  55. 56. Drilling Rig </li></ul>
  56. 57. Equipment Catalogue <ul><li>Car stickers, T-shirts
  57. 58. Soap
  58. 59. Buckets
  59. 60. Water Treatment units
  60. 61. Toyota Land Cruisers
  61. 62. Drilling Rig </li></ul>
  62. 63. 9 th Edition, May 2007 <ul><li>Each item was a separate Word document </li></ul><ul><ul><li>Variable formatting </li></ul></ul><ul><li>Circulated round several people
  63. 64. Getting complete documents back and amalgamated was a massive job
  64. 65. New edition every two years </li></ul><ul><ul><li>Too labour intensive to be more often </li></ul></ul>
  65. 66. 10 th Edition, Aug 2009 <ul><li>Move production online </li></ul><ul><ul><li>Plone 3.1
  66. 67. Visible in Intranet </li></ul></ul><ul><li>Identified roles
  67. 68. Lots of fields </li></ul><ul><ul><li>Including some not in printed catalogue </li></ul></ul><ul><li>Printed Edition </li></ul><ul><ul><li>Reportlab </li></ul></ul><ul><li>Feed to logistics system </li></ul>
  68. 69. Oxfam Intranet Multisite CMS Plone 2.1 Intranet Plone 2.1 Equipment Catalogue Plone 3.1
  69. 70. Content Types <ul><li>Equipment
  70. 71. Supplier </li></ul>
  71. 72. Identified Roles <ul><li>Editor </li></ul><ul><ul><li>Can create catalogue items
  72. 73. Sees all edit screens </li></ul></ul><ul><li>Technical
  73. 74. Procurement
  74. 75. Warehouse </li></ul>
  75. 80. Editor <ul><li>Title
  76. 81. UN Standard Products and Services Code (UNSPSC)
  77. 82. Item Code </li></ul>
  78. 83. Technical User <ul><li>Definition
  79. 84. Ready to ship
  80. 85. Picture
  81. 86. Local purchase advice
  82. 87. Technical advice contact
  83. 88. Grids: </li></ul><ul><ul><li>Not included
  84. 89. Components included
  85. 90. Resources included
  86. 91. Resources available </li></ul></ul><ul><li>Specification
  87. 92. User notes
  88. 93. Feedback
  89. 94. Additional picture
  90. 95. Associated documents
  91. 96. Instructions/Notes </li></ul>
  92. 97. Procurement User <ul><li>Link to supplier document
  93. 98. Country of manufacture
  94. 99. Lead time to Bicester warehouse
  95. 100. Hazardous item notes </li></ul><ul><li>Approximate cost
  96. 101. Procurement method
  97. 102. Quotation valid from/expires
  98. 103. Suppliers offer (link)
  99. 104. Summary of bid
  100. 105. Instructions/Notes </li></ul>
  101. 106. Warehouse User <ul><li>Peoplesoft item code
  102. 107. Gross weight (kg)
  103. 108. Volume (m 3 )
  104. 109. Dimensions </li></ul><ul><ul><li>Length, width, height </li></ul></ul><ul><li>Stock/non stock
  105. 110. Approval by head of logistics
  106. 111. Import/export instructions
  107. 112. Instructions/Notes </li></ul><ul><li>Shelf life
  108. 113. Cold chain
  109. 114. Handling instructions
  110. 115. Stacking instructions
  111. 116. Quality control check
  112. 117. Packing information for supplier
  113. 118. Packaging
  114. 119. Marking information for supplier
  115. 120. Packing list
  116. 121. Shipping instructions </li></ul>
  117. 122. Datagrid enhancements
  118. 123. Limited Rich Text
  119. 124. Validation Issues <ul><li>Can’t have required fields </li></ul><ul><ul><li>Just check on workflow </li></ul></ul><ul><li>KSS </li></ul><ul><ul><li>Can’t validate relationships between fields </li></ul></ul>
  120. 128. Searching <ul><li>CMS </li></ul><ul><ul><li>uses Plone Live-search </li></ul></ul><ul><li>Intranet skin </li></ul><ul><ul><li>integrated with rest of Intranet </li></ul></ul>
  121. 130. Reportlab <ul><li>Json export of all data </li></ul><ul><ul><li>Images use MD5 filenames </li></ul></ul><ul><li>Custom code for margin tabs
  122. 131. Reportlab enhancements </li></ul><ul><ul><li>Some HTML
  123. 132. Indexing </li></ul></ul><ul><li>PDF import </li></ul><ul><ul><li>Introduction
  124. 133. Resources
  125. 134. Glossary </li></ul></ul>
  126. 135. PDF <ul><li>Before Plone </li></ul><ul><ul><li>2 year update cycle </li></ul></ul><ul><li>With Plone </li></ul><ul><ul><li>Nightly PDF build
  127. 136. 4 monthly print edition </li></ul></ul>
  128. 139. Helios <ul><li>Integrated Supply Chain </li></ul><ul><ul><li>Software to replace </li><ul><li>Request for Quotes
  129. 140. Purchase Order
  130. 141. Stock Request
  131. 142. Waybills </li></ul></ul></ul><ul><li>ASP.Net Application </li></ul><ul><ul><li>Products imported from Equipment Catalogue </li></ul></ul>
  132. 145. Questions? www.oxfam.org.uk

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