University Grants Commission The University Grants Commission (UGC) is the apex body of the University System in Sri Lanka which was established on 22nd December 1978 under the Universities Act No. 16 of 1978.
Planning and coordination of university education,
Allocation of funds to Higher Educational Institutions (HEIs),
Maintenance of academic standards,
Regulation of the administration of HEIs and
Regulation of admission of students to HEIs.
The Vision The Vision of the UGC is to develop a University System of the highest quality appropriate to national needs and aspirations, in keeping with global trends.
The Mission The Mission of the UGC is to promote and sustain through resource allocation, a widely accessible university system that is accountable to the public and dedicated to the highest levels of learning, professional training and research, relevant to the needs of the country, by facilitating, in partnership with other stakeholders of higher education, the diversification and the assurance of quality of academic programmes and the emergence of centers of excellence in teaching and research.
The Commission may, from time to time, appoint such Standing Committees and ad hoc Committees consisting of such number of members and with such powers, duties and functions as may be determined by the Commission, so however that the Chairman of each such Committee shall be a member of the Commission.
Every member of the Commission, including the Chairman and the Vice-Chairman, shall, unless he vacates office earlier, hold office for a term of five years reckoned from the date of his appointment, and shall, unless removed from office, be eligible for reappointment:
to inquire into or investigate the financial needs of each Higher Educational Institution;
to prepare in consultation with the governing authority of each Higher Educational Institution, triennial budgets for its maintenance and development, or for any other general or special purpose;
to make recommendations to the Minister as to the nature and amount of grants , out of public funds, which it is desirable or necessary to make to each Higher Educational Institution;
to determine within the overall wage and salary policies of the Government, the quantum of remuneration that should be paid to different grades of the staff of the Higher Educational Institutions and the nature and extent of the other benefits that the staff should receive;
to determine, in consultation with the governing authority of each Higher Educational Institution, the courses which shall be provided therein, and the degrees, diplomas, and other academic distinctions which shall be awarded;
to determine in consultation with the governing authority of each Higher Educational Institution, the total number of students which shall be admitted annually to each Higher Educational Institution and the apportionment of that number to the different courses of study therein;
to select students for admission to each Higher Educational Institution, in consultation with an Admissions Committee whose composition, powers, duties and functions shall be prescribed by Ordinance;
to determine in consultation with the governing authority of each University, the external examinations which it shall conduct for enabling those who are not students of the University or of any recognized institution, to obtain degrees, diplomas, and other academic distinctions of the University;
(a) the structure and composition of each Higher Educational Institution established or deemed to be established under this Act or any appropriate instrument;
(b) the Faculty or Faculties, and the Departments of Study thereof, to be assigned to each such Higher Educational Institution; and
(c) the subjects or disciplines of study to be provided or taught in each such Higher Educational Institution;
to transfer or re-allocate the holder of any post other than that of teacher, students, equipment and other facilities of any Higher Educational Institution
to investigate or to cause investigation into such matters pertaining to the discipline of the students, or to the academic, financial or general administration, of any Higher Educational Institution, and to take remedial measures; and
to formulate schemes of recruitment and procedures for appointment of the staff of the Higher Educational Institutions, and to determine from time to time, the various grades of staff and the numbers comprising each of such grades;
to do all such other acts or things as may be necessary for effectively exercising any of the powers specified by the University act.
to conduct investigations into appointments and promotions alleged to have been made to the staff of the Commission and to Higher Educational Institutions in contravention of the schemes of recruitment and the procedures for appointment in force
to consider appeals from employees of the Commission or any Higher Educational Institution, who have been dismissed, compulsorily retired, or otherwise punished for misconduct, inefficiency or dereliction of duty, against such dismissal, compulsory retirement or other punishment
to consider appeals from employees of the Commission who were employees of the old University or any Higher Educational Institution, relating to compensation payable to employees of the old University
Location The University Grants Commission located at No.20, Ward Place, Colombo 07 has a land area of 128.97 perches.
The Vice-Chancellor of a University shall be appointed for a term of three years by the President, upon the recommendation of the Commission, from a panel of three names recommended by the Council of a University.
The Vice-Chancellor, being the Chief Executive Officer of the University subject to the provisions of the University Act, is the Chairperson of the governing authority (the Council) and the academic authority (the Senate) of the University and sub-Committees established under the Council and Senate. He is also the Accounting Officer of the University, being responsible not only for the execution of policies and measures approved by the Council but also for providing direction, supervision, and control of the University overall administration and to maintain discipline within the University.
Central Administration with the Vice Chancellor as the Chief Executive Officer along with the Registrar and the Bursar functioning, overseeing the general administration and financial management, respectively. The general administration consists of administrative divisions, service divisions & units and other auxiliary divisions/units performing specific functions. In addition there are several Centers/Units that have been established with Council approval to perform specific functions related to administration, academic teaching and training, research and development, service functions and outreach activities.
The Deputy Vice Chancellor is in-charge of matters relating to students of the University such as admissions, scholarships, sports, recreational and welfare activities, residential facilities, disciplinary matters, student societies, student union activities, student/University interactions with schools/outside Institutions or organizations of Learning and any other activities pertaining to students.
The Deputy Vice Chancellor is the chairperson of the Council sub committees such as the Bond Committee [violation of bonds and agreements by both academic and non-academic staff], the Web Development Committee [development of the University Website], the Leave and Awards Committee [granting of all types of Leave to academic and non-academic staff].
The Office of the Registrar is the Liaison Office in the central administration of the university system.
The Registrar is not only the custodian of the university property, records but also the ex-officio secretary of the Council, the Governing Authority of the university.
The general administration of the university comes under the purview of the Registrar. Therefore, the Office of the Registrar liaises with other Departments/Divisions in the university in organizing various meetings of the standing committees which are presided over by the Registrar.
As for administrative functions, he makes appointments with various individuals/experts from institutes outside the university and performs other routine functions.