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Banner 8 Upgrade at Higher Colleges of Technology
 

Banner 8 Upgrade at Higher Colleges of Technology

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    Banner 8 Upgrade at Higher Colleges of Technology Banner 8 Upgrade at Higher Colleges of Technology Presentation Transcript

    • Banner 8 Upgrade at Higher Colleges of Technology
      Middle East
      Users Group 2008
      Kamar Veetil Data Management Services Manager
      Khalid Tariq Head of HR & Enterprise Systems
      Manoj Sam Senior Database Administrator
      Zakir Khan HRMS Coordinator
      Fedaa Barham Banner Student Coordinator
      SMEUG 2008 Platinum Sponsor
    • Kamar Veetil
      Agenda
      Manoj Sam
      Zakir Khan
      Khalid Tariq
      All
      Feda Barham
      Khalid Tariq
    • Introduction to Higher colleges of technology
      Khalid Tariq
      Head of HR & Enterprise Systems
    • Highlights of HCT
      Located in United Arab Emirates
      First institution in entire Middle East to go live with Banner 7.x (November 2005)
      First institution in UAE to go live with Banner Advancement (February 2008)
      2nd December 2008: Third University in the world and 1st outside USA to go live with the latest release of Banner 8.1
    • Highlights of HCT
      Started in 1988 with 239 students and four campuses
      Today:
      Enrollment: 17000+
      Colleges: 17 STVCAMP
      Graduates: 25K+
      Credentials awarded: 35K+
      Programs offered in 2006: 80+ SMAPRLE
      Academic Divisions: 7 STVCOLL
      3-4K students graduate every year
    • Distributed Campuses with a Central System Registrar
      (2)
      (2)
      (2)
      (3)
      (2)
      (2)
    • 8
      Central Academic and Student Services
    • HCT BANNER BACKBONE
      SYLLABUS PLUS
    • Thank You All !!
      DWC
      RKWC
      MZC
    • Banner 8 upgrade functional updates
      Fedaa Barham
      Banner Student Systems Coordinator
    • Internationalization
      First Name expanded from 30 to 60 characters
      Middle Name expanded from 30 to 60 characters
      Legal Name has been extended from 99 to 500 characters.
      SSN (National ID) expanded from 9 to 15 characters
      Banner ID (H ids) expanded from 9 to
      A new tab is added to hold additional IDs in SPAIDEN
      New Features in v8
    • Customizable Registration Error Messages
      Now we can customize what to show if registration error happens in SFAREGS. The messages can even be set in other languages
      This will be very useful if we open online registration to students in the future.
      New Features in v8
    • Incomplete Grades Processing
      HCT has its own process to convert I grades to F. This process will be continued until 200802. From 200901, the new feature in Banner 8 will be used.
      Using this new feature, if an incomplete grade is assigned to students, we can automate to change this grade to another grade such as “F” if the student fails to submit the work with in a designated time frame.
      New Features in v8
    • Mass Registration
      Using this new feature, you can add/drop courses for students based on:
      CRN
      Block code
      Population selection of students
      We advises campuses to use this new feature for 200802
      New Features in v8
    • Mass Entry for Admissions and General Student (Learner)
      Just like SZAMDEG, you can use same functionality to perform updates for Admissions (SAAMAPP form) and General Student (SGAMSTU form) records in one go.
      New Features in v8
    • Mass Entry for Admissions and General Student (Learner)
      Just like SZAMDEG, you can use same functionality to perform updates for Admissions (SAAMAPP form) and General Student (SGAMSTU form) records in one go.
      New Features in v8
    • Waitlist Enhancements
      This enhancement provides a way to move students from waitlist queues to registration in sections as seats become available.
      Waitlists can be prioritized and reordered.
      Notification of available seats can be performed online or in batch.
      HCT might use this enhancement in future but not at this time.
      New Features in v8
    • Manual Roll Process
      This new feature allows you to manually create a degree record. You do not need to wait until some grades are rolled to create a degree record for a student
      New Features in v8
    • Self-Service Graduation Application
      HCT is going to continue to use apply to graduate for 2008 cohort.
      A decision on whether to use the new self-service application process for 2009 will be made during summer break.
      New Features in v8
    • Banner 8 Changes in Forms
    • General Person: SPAIDEN
    • General Person: SPAIDEN
    • General Student: SGASTDN
    • General Student: SGASTDN
    • General Student: SGASTDN
    • General Student: SGASTDN
    • General Student: SGATSDN
    • General Student: SGASTDN
    • Class Roster: SFASLST
    • Class Roster: SFASLST
    • Admissions Application: SAAADMS
    • Admissions Application: SAAADMS
    • Admissions Application: SAAADMS
    • Admissions Application: SAAADMS
    • Admissions Application: SAAADMS
    • Admissions Application: SAAADMS
    • Admissions Decision: SAADCRV
    • Admissions Decision: SAADCRV
    • Course Catalog: SCACRSE
    • Course Catalog: SCACRSE
    • Course Catalog: SCACRSE
    • Course Catalog: SCACRSE
    • Area Requirements: SMAAREA
    • Area Requirements: SMAAREA
    • Compliance: SMARQCM
    • Compliance: SMARQCM
    • Scheduling Sections: SSASECT
    • Scheduling Sections: SSASECT
    • Scheduling Sections: SSASECT
    • Scheduling Sections: SSASECT
    • Scheduling Sections: SSASECT
    • Scheduling Sections: SSASECT
    • Scheduling Sections: SSASECT
    • Scheduling Sections: SSASECT
    • Scheduling Sections: SSASECT
    • Scheduling Sections: SSASECT
    • Banner 8 upgrade technical updates
      Kamar Veetil
      Manager of Data Management Services
    • Banner 8 Upgrade Technical Updates
      Internationalization
      PIN Maintenance
      Security Administration
      Partial Character Masking
      Supplemental Data Engine
    • Banner 8 Upgrade Technical Updates
      Internationalization
      Unicode Support
      Additional IDs
      Enhanced Person Information Fields
    • Banner 8 Upgrade Technical Updates
      Unicode Support
      Database is converted to the UTF8 standard.
      Transition from ASCII to UTF8.
      Support of non-ASCII characters like å, é and ö
    • Banner 8 Upgrade Technical Updates
      Additional IDs
      New table GORADID to store Additional IDs.
      New form GTVADID to set up Additional Identification Type Validation form (GTVADID).
      A new Additional ID tab on Banner identification forms displays the Additional ID.
    • Banner 8 Upgrade Technical Updates
    • Banner 8 Upgrade Technical Updates
      Enhanced Person Information Fields
      Table columns have been expanded
      Forms have been modified to accept longer values
      Forms have been visually redesigned to display longer fields.
      Tooltip displays have been added.
      Banner APIs have been modified where needed to handle the longer values.
      Processes and reports have not been modified for this release to handle the longer values.
    • Banner 8 Upgrade Technical Updates
      Expanded Name Fields
      First Name from 15 to 60
      Middle Name from 15 to 60
      Legal Name 100 to 500
      New Name Fields
      A new Surname Prefix field added
    • Banner 8 Upgrade Technical Updates
      Expanded Address Fields
      Street address fields (_STREET_LINE1, _STREET_LINE2, and _STREET_LINE3) have been expanded to 75 characters.
      City fields (_CITY) have been expanded to 50 characters.
      Postal code fields (_ZIP) have been expanded to 30 characters.
      New Address Fields
      Forth address line (_STREET_LINE4)
      house number field of 10 characters
    • Banner 8 Upgrade Technical Updates
      Expanded Telephone Fields
      Telephone area code fields (_PHONE_AREA) to 6 characters,
      Telephone number fields (_PHONE_NUMBER) to 12 characters
      Telephone extension fields (_PHONE_EXT) to 10 characters.
      New Telephone Fields
      A Country Code field (_CTRY_CODE_PHONE).
    • Banner 8 Upgrade Technical Updates
      Expanded ID Fields
      SSN fields (_SSN) expanded to 15 characters.
      A rule on GUAINST sets the data entry length of the SSN.
      Expanded E-mail Fields
      E-mail address fields (_EMAIL_ADDRESS) have been expanded to 128 characters.
      Expanded Currency Fields
      To better support a variety of international currencies, currency amount fields have been expanded to a 17,2 precision.
    • Banner 8 Upgrade Technical Updates
      PIN Encryption
      PINs are no longer stored as clear text in the database.
      Answers to security questions are encrypted in the same way.
      To bypass PIN encryption, do not run the gdrgorpaud_080000.sql script during the upgrade.
    • Banner 8 Upgrade Technical Updates
      Security Administration
      Several improvements have been made in Release 8.0 for security administration. The changes are focused on new user setup, user account maintenance, distributed security, and security auditing.
    • Banner 8 Upgrade Technical Updates
      Partial Character Masking
      Number and date fields could be partially masked in version 7.
      This is extended to character fields in version 8
    • Banner 8 Upgrade Technical Updates
      Partial Character Masking
      Number and date fields could be partially masked in version 7.
      This extended to character fields in version 8
      Supplemental Data Engine
    • Banner 8 Upgrade Technical Updates
      Supplemental Data Engine
      Simple way to add data fields to Banner forms.
      No customization of Banner forms or tables is needed to capture and use additional data with SDE.
      The new data is displayed in a popup window, the Supplemental Data Window,
      Data is stored in a supplemental data table.
    • Banner 8 Upgrade Technical Updates
      Limitation of Supplemental Data Engine
      Not all Tables, Blocks, and Forms Work with SDE.
      The security tables owned by BANSECR cannot be used with supplemental data.
      The combination of SDE with Virtual Private Database (VPD) is currently not supported.
      Masking is not currently supported with SDE.
    • Banner 8 upgrade methodology
      Zakir Khan
      HR Management Systems Coordinator
    • Banner 8 Upgrade Methodology
    • Banner 8 Upgrade Methodology1. Enhancements Review
      Review and analysis of Banner 8 enhancements  by Functional experts for the following Banner modules:
      Banner Student
      Banner HR
      Banner Finance
      Banner Alumni
    • Banner 8 Upgrade Methodology1. Enhancements Review
      Share point Portal is used as a medium for all 4 modules to:
      Publish Banner 8 User guides, Handbooks, Release guides and work books to all Functional Experts
      All Project team members accessed and reviewed the publications from the Share point.
      TIP: The most important document for you to read is the release guide.
    • Banner 8 Upgrade Methodology1. Enhancements Review
      Categorized enhancements based on HCTs priorities as:
      Immediate  Enhancements to use with this upgrade cycle
      Short term  HCT to review during the current academic year and start using from September 09.
      Long term  HCT to review and start using beyond January 2010 if necessary
    • Banner 8 Upgrade Methodology1. Enhancements Review
      Final Document for each module with the above categorization for every Banner 8 feature were uploaded on Share point site.
    • Banner 8 Upgrade Methodology2. Test Plan
      Set-up a core group to perform functional testing
      Not Limited to Functional Experts only – Introduced staff carrying out day-to-day processes in banner.
      Documented the testing plan for every process
      Launched a Share point portal site for functional experts and process owners to document the test cases.
      A standard template was used to document each test case.
    • Banner 8 Upgrade Methodology2. Test Plan
    • Banner 8 Upgrade Methodology2. Test Plan
      For Student Module, test cases were written for each sub-module of student. Following is an example:
    • Banner 8 Upgrade Methodology2. Test Plan
      For HR module, a two prong approach was used to write the test cases:
      1) Test Cases were written for each sub-module such as position control, employee administration, etc.
      2) Test cases were written for each process such as payroll, transfer of employees, promotions/demotions.
    • Banner 8 Upgrade Methodology3. Pilot Banner 8 test Database
      Three different clones of Banner 7.3 were created
      Each clone was to represent a Module Student/Alumni, HR and Finance
      Parallel Payroll testing was done for three consecutive months September, October and November
      Two Campuses volunteered to join-hands in testing the scheduling, registration and Academic History processes
    • Banner 8 Upgrade Methodology4. Concentrated testing
      Raising Concerns
      Internal  A Share point user interface is created to submit database issues as and when arises which alerts IT team via email. IT team kept the progress logs available on SharePoint until each item was closed out.
    • Banner 8 Upgrade Methodology4. Concentrated testing
    • Banner 8 Upgrade Methodology4. Concentrated testing
      Raising Concerns
      SunGard HE  Functional group raised tickets related to functional fixes and technical group raised tickets related to technical fixes on HTTP://CONNECT.SUNGARDHE.COM
    • Banner 8 Upgrade Methodology5. Migration
      Cloning of Banner production is done for all four modules
      Final testing concentrating on the issues raised is thoroughly looked upon.
      Banner 7.3 is closed
      We went live on December 2nd 
      First University internationally to go live with Banner 8
    • Banner 8 upgrade Database updates
      Manoj Sam
      Senior Database Administrator
    • Banner 8 Upgrade Database Updates
      From Banner 7.3 To Banner 8
      From Oracle 10.2.0.3.0 RAC with RAW devices on HP-UX B.11.23 ia64 Servers
      To Oracle 10.2.0.4.0 RAC with Cluster File System on New HP-UX B.11.23 ia64 Servers
      Banner INB and Self Service on load balanced OAS servers.
    • Banner 7.3 Environment
      Production
      2 DB servers (HP-UX B.11.23 ia64 Servers)in cluster environment
      2 load balanced OAS on RH Linux servers
      Test / Development
      2 DB servers (HP-UX B.11.23 ia64 Servers) in cluster environment
      OAS server on RH Linux server
      Oracle RAC 10.2.0.3.0 using raw devices (Upgraded from 9i)
      OAS 10.1.2.2.0
      Characterset of Databases – AR8MSWIN1256
    • Banner 8.1 Environment
      Production
      2 New DB servers (HP-UX B.11.23 ia64 Servers)in cluster environment
      2 load balanced OAS on RH Linux servers
      Test / Development
      2 New DB servers (HP-UX B.11.23 ia64 Servers) in cluster environment
      OAS server on RH Linux server
      Oracle RAC 10.2.0.4.0 using Cluster File System
      OAS 10.1.2.2.0
    • Banner 8 Pre-Upgrade Steps
      Installed Oracle s/w 10.2.0.4.0 in 2 node cluster environment
      Oracle 10.2.0.4.0 is required for Banner 8.1
      Installed International Components for Unicode (ICU) (Ref. Banner General Pre-Installation Guide Release 8.0)
      Characterset of Database should be AL32UTF8
      Created RAC Database with AL32UTF8 (Ref. Banner General Banner Pre-Installation Guide Release 8.0)
    • Banner 8 Pre-Upgrade Steps
      (If same Database is being upgraded, csscan & csaltr can be used for converting the characterset)
      Change parameter - NLS_LENGTH_SEMANTICS='CHAR'
      Export production Database using expdp
      Refresh new Database with production data using impdp
      Check for any invalid objects
    • Banner OS Accounts
      Environment values:
      LANG=en_US.UTF-8
      LC_ALL=en_US.UTF-8
      LC_COLLATE=en_US.UTF-8
      LC_CTYPE=en_US.UTF-8
      LC_MESSAGES=en_US.UTF-8
      LC_MONETARY=en_US.UTF-8
      LC_NUMERIC=en_US.UTF-8
      LC_TIME=en_US.UTF-8
    • Jobsub OS Accounts
      Environment values:
      LANG=;export LANG
      LC_ALL=;export LC_ALL
      LC_COLLAT=;export LC_COLLATE
      LC_CTYPE=;export LC_CTYPE
      LC_MESSAGES=;export LC_MESSAGES
      LC_MONETARY=;export LC_MONETARY
      LC_NUMERIC=;export LC_NUMERIC
      LC_TIME=;export LC_TIME
    • Upgrade Tests
      Banner Database upgrade was almost w/o issues
      Issues related to compilation of C programs resolved with the help of Banner Support
      Issues related to process output preview resolved with the help of Banner Support
      Banner Student: SFRPIPE terminates after receiving any message from SFKPIPE. Took more time to identify the real cause and resolved with the help of Banner Support. Available as defect - 1-4CAG0U
    • Banner 8 Upgrade
      Accounts Receivable: 8.0
      Advancement: 8.0
      Advancement Self-Service: 8.0
      Employee Self-Service: 8.0
      Faculty and Advisors Sel: 8.0
      Finance: 8.0
      Finance Self-Service: 8.0
    • Banner 8 Upgrade
      General: 8.0
      Human Resources: 8.0
      Position Control: 8.0
      Student: 8.0
      Student Self-Service: 8.0
      Web General: 8.0
      WebTailor: 8.0
      Installed fww 8.0
    • Banner 8.1 Upgrade
      Advancement Self-Service: 8.1
      Faculty and Advisors Sel: 8.1
      General: 8.1
      Student: 8.1
      Student Self-Service: 8.1
      Web General: 8.1
      WebTailor: 8.1
    • Accounts Receivable: 8.0
      Advancement: 8.0
      Advancement Self-Service: 8.1
      Employee Self-Service: 8.0
      Faculty and Advisors Self-Sservice: 8.1
      Finance: 8.0
      Finance Self-Service: 8.0
      General: 8.1
      Human Resources: 8.0
      Position Control: 8.0
      Student: 8.1
      Student Self-Service: 8.1
      Web General: 8.1
      WebTailor: 8.1
      Banner 8.1 Upgrade
    • Banner 8.1 Upgrade
      Configure INB and Self Service
      Clone Test / Development DBs from Production.
    • Banner 8.x Security Enhancements
      Banner Security Enhancements:
      BAN_DEFAULT_NO_ACCESS - a role with no privileges that can be used to override object assignments from security classes or groups.
      BAN_FULL_SECURITY_C Class
      Object Access by User View (GUVUACC)
      Banner Distributed Security form – GSADSEC
      Distributed Security User Maintenance Form – GSADSUM (Instead of gssacct.sql). Ex. BANSECR_FIN
      Distributed Security Object Ownership View - GUVOWNR