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Banner 8 Upgrade at Higher Colleges of Technology Banner 8 Upgrade at Higher Colleges of Technology Presentation Transcript

  • Banner 8 Upgrade at Higher Colleges of Technology
    Middle East
    Users Group 2008
    Kamar Veetil Data Management Services Manager
    Khalid Tariq Head of HR & Enterprise Systems
    Manoj Sam Senior Database Administrator
    Zakir Khan HRMS Coordinator
    Fedaa Barham Banner Student Coordinator
    SMEUG 2008 Platinum Sponsor
  • Kamar Veetil
    Agenda
    Manoj Sam
    Zakir Khan
    Khalid Tariq
    All
    Feda Barham
    Khalid Tariq
  • Introduction to Higher colleges of technology
    Khalid Tariq
    Head of HR & Enterprise Systems
  • Highlights of HCT
    Located in United Arab Emirates
    First institution in entire Middle East to go live with Banner 7.x (November 2005)
    First institution in UAE to go live with Banner Advancement (February 2008)
    2nd December 2008: Third University in the world and 1st outside USA to go live with the latest release of Banner 8.1
  • Highlights of HCT
    Started in 1988 with 239 students and four campuses
    Today:
    Enrollment: 17000+
    Colleges: 17 STVCAMP
    Graduates: 25K+
    Credentials awarded: 35K+
    Programs offered in 2006: 80+ SMAPRLE
    Academic Divisions: 7 STVCOLL
    3-4K students graduate every year
  • Distributed Campuses with a Central System Registrar
    (2)
    (2)
    (2)
    (3)
    (2)
    (2)
  • 8
    Central Academic and Student Services
  • HCT BANNER BACKBONE
    SYLLABUS PLUS
  • Thank You All !!
    DWC
    RKWC
    MZC
  • Banner 8 upgrade functional updates
    Fedaa Barham
    Banner Student Systems Coordinator
  • Internationalization
    First Name expanded from 30 to 60 characters
    Middle Name expanded from 30 to 60 characters
    Legal Name has been extended from 99 to 500 characters.
    SSN (National ID) expanded from 9 to 15 characters
    Banner ID (H ids) expanded from 9 to
    A new tab is added to hold additional IDs in SPAIDEN
    New Features in v8
  • Customizable Registration Error Messages
    Now we can customize what to show if registration error happens in SFAREGS. The messages can even be set in other languages
    This will be very useful if we open online registration to students in the future.
    New Features in v8
  • Incomplete Grades Processing
    HCT has its own process to convert I grades to F. This process will be continued until 200802. From 200901, the new feature in Banner 8 will be used.
    Using this new feature, if an incomplete grade is assigned to students, we can automate to change this grade to another grade such as “F” if the student fails to submit the work with in a designated time frame.
    New Features in v8
  • Mass Registration
    Using this new feature, you can add/drop courses for students based on:
    CRN
    Block code
    Population selection of students
    We advises campuses to use this new feature for 200802
    New Features in v8
  • Mass Entry for Admissions and General Student (Learner)
    Just like SZAMDEG, you can use same functionality to perform updates for Admissions (SAAMAPP form) and General Student (SGAMSTU form) records in one go.
    New Features in v8
  • Mass Entry for Admissions and General Student (Learner)
    Just like SZAMDEG, you can use same functionality to perform updates for Admissions (SAAMAPP form) and General Student (SGAMSTU form) records in one go.
    New Features in v8
  • Waitlist Enhancements
    This enhancement provides a way to move students from waitlist queues to registration in sections as seats become available.
    Waitlists can be prioritized and reordered.
    Notification of available seats can be performed online or in batch.
    HCT might use this enhancement in future but not at this time.
    New Features in v8
  • Manual Roll Process
    This new feature allows you to manually create a degree record. You do not need to wait until some grades are rolled to create a degree record for a student
    New Features in v8
  • Self-Service Graduation Application
    HCT is going to continue to use apply to graduate for 2008 cohort.
    A decision on whether to use the new self-service application process for 2009 will be made during summer break.
    New Features in v8
  • Banner 8 Changes in Forms
  • General Person: SPAIDEN
  • General Person: SPAIDEN
  • General Student: SGASTDN
  • General Student: SGASTDN
  • General Student: SGASTDN
  • General Student: SGASTDN
  • General Student: SGATSDN
  • General Student: SGASTDN
  • Class Roster: SFASLST
  • Class Roster: SFASLST
  • Admissions Application: SAAADMS
  • Admissions Application: SAAADMS
  • Admissions Application: SAAADMS
  • Admissions Application: SAAADMS
  • Admissions Application: SAAADMS
  • Admissions Application: SAAADMS
  • Admissions Decision: SAADCRV
  • Admissions Decision: SAADCRV
  • Course Catalog: SCACRSE
  • Course Catalog: SCACRSE
  • Course Catalog: SCACRSE
  • Course Catalog: SCACRSE
  • Area Requirements: SMAAREA
  • Area Requirements: SMAAREA
  • Compliance: SMARQCM
  • Compliance: SMARQCM
  • Scheduling Sections: SSASECT
  • Scheduling Sections: SSASECT
  • Scheduling Sections: SSASECT
  • Scheduling Sections: SSASECT
  • Scheduling Sections: SSASECT
  • Scheduling Sections: SSASECT
  • Scheduling Sections: SSASECT
  • Scheduling Sections: SSASECT
  • Scheduling Sections: SSASECT
  • Scheduling Sections: SSASECT
  • Banner 8 upgrade technical updates
    Kamar Veetil
    Manager of Data Management Services
  • Banner 8 Upgrade Technical Updates
    Internationalization
    PIN Maintenance
    Security Administration
    Partial Character Masking
    Supplemental Data Engine
  • Banner 8 Upgrade Technical Updates
    Internationalization
    Unicode Support
    Additional IDs
    Enhanced Person Information Fields
  • Banner 8 Upgrade Technical Updates
    Unicode Support
    Database is converted to the UTF8 standard.
    Transition from ASCII to UTF8.
    Support of non-ASCII characters like å, é and ö
  • Banner 8 Upgrade Technical Updates
    Additional IDs
    New table GORADID to store Additional IDs.
    New form GTVADID to set up Additional Identification Type Validation form (GTVADID).
    A new Additional ID tab on Banner identification forms displays the Additional ID.
  • Banner 8 Upgrade Technical Updates
  • Banner 8 Upgrade Technical Updates
    Enhanced Person Information Fields
    Table columns have been expanded
    Forms have been modified to accept longer values
    Forms have been visually redesigned to display longer fields.
    Tooltip displays have been added.
    Banner APIs have been modified where needed to handle the longer values.
    Processes and reports have not been modified for this release to handle the longer values.
  • Banner 8 Upgrade Technical Updates
    Expanded Name Fields
    First Name from 15 to 60
    Middle Name from 15 to 60
    Legal Name 100 to 500
    New Name Fields
    A new Surname Prefix field added
  • Banner 8 Upgrade Technical Updates
    Expanded Address Fields
    Street address fields (_STREET_LINE1, _STREET_LINE2, and _STREET_LINE3) have been expanded to 75 characters.
    City fields (_CITY) have been expanded to 50 characters.
    Postal code fields (_ZIP) have been expanded to 30 characters.
    New Address Fields
    Forth address line (_STREET_LINE4)
    house number field of 10 characters
  • Banner 8 Upgrade Technical Updates
    Expanded Telephone Fields
    Telephone area code fields (_PHONE_AREA) to 6 characters,
    Telephone number fields (_PHONE_NUMBER) to 12 characters
    Telephone extension fields (_PHONE_EXT) to 10 characters.
    New Telephone Fields
    A Country Code field (_CTRY_CODE_PHONE).
  • Banner 8 Upgrade Technical Updates
    Expanded ID Fields
    SSN fields (_SSN) expanded to 15 characters.
    A rule on GUAINST sets the data entry length of the SSN.
    Expanded E-mail Fields
    E-mail address fields (_EMAIL_ADDRESS) have been expanded to 128 characters.
    Expanded Currency Fields
    To better support a variety of international currencies, currency amount fields have been expanded to a 17,2 precision.
  • Banner 8 Upgrade Technical Updates
    PIN Encryption
    PINs are no longer stored as clear text in the database.
    Answers to security questions are encrypted in the same way.
    To bypass PIN encryption, do not run the gdrgorpaud_080000.sql script during the upgrade.
  • Banner 8 Upgrade Technical Updates
    Security Administration
    Several improvements have been made in Release 8.0 for security administration. The changes are focused on new user setup, user account maintenance, distributed security, and security auditing.
  • Banner 8 Upgrade Technical Updates
    Partial Character Masking
    Number and date fields could be partially masked in version 7.
    This is extended to character fields in version 8
  • Banner 8 Upgrade Technical Updates
    Partial Character Masking
    Number and date fields could be partially masked in version 7.
    This extended to character fields in version 8
    Supplemental Data Engine
  • Banner 8 Upgrade Technical Updates
    Supplemental Data Engine
    Simple way to add data fields to Banner forms.
    No customization of Banner forms or tables is needed to capture and use additional data with SDE.
    The new data is displayed in a popup window, the Supplemental Data Window,
    Data is stored in a supplemental data table.
  • Banner 8 Upgrade Technical Updates
    Limitation of Supplemental Data Engine
    Not all Tables, Blocks, and Forms Work with SDE.
    The security tables owned by BANSECR cannot be used with supplemental data.
    The combination of SDE with Virtual Private Database (VPD) is currently not supported.
    Masking is not currently supported with SDE.
  • Banner 8 upgrade methodology
    Zakir Khan
    HR Management Systems Coordinator
  • Banner 8 Upgrade Methodology
  • Banner 8 Upgrade Methodology1. Enhancements Review
    Review and analysis of Banner 8 enhancements  by Functional experts for the following Banner modules:
    Banner Student
    Banner HR
    Banner Finance
    Banner Alumni
  • Banner 8 Upgrade Methodology1. Enhancements Review
    Share point Portal is used as a medium for all 4 modules to:
    Publish Banner 8 User guides, Handbooks, Release guides and work books to all Functional Experts
    All Project team members accessed and reviewed the publications from the Share point.
    TIP: The most important document for you to read is the release guide.
  • Banner 8 Upgrade Methodology1. Enhancements Review
    Categorized enhancements based on HCTs priorities as:
    Immediate  Enhancements to use with this upgrade cycle
    Short term  HCT to review during the current academic year and start using from September 09.
    Long term  HCT to review and start using beyond January 2010 if necessary
  • Banner 8 Upgrade Methodology1. Enhancements Review
    Final Document for each module with the above categorization for every Banner 8 feature were uploaded on Share point site.
  • Banner 8 Upgrade Methodology2. Test Plan
    Set-up a core group to perform functional testing
    Not Limited to Functional Experts only – Introduced staff carrying out day-to-day processes in banner.
    Documented the testing plan for every process
    Launched a Share point portal site for functional experts and process owners to document the test cases.
    A standard template was used to document each test case.
  • Banner 8 Upgrade Methodology2. Test Plan
  • Banner 8 Upgrade Methodology2. Test Plan
    For Student Module, test cases were written for each sub-module of student. Following is an example:
  • Banner 8 Upgrade Methodology2. Test Plan
    For HR module, a two prong approach was used to write the test cases:
    1) Test Cases were written for each sub-module such as position control, employee administration, etc.
    2) Test cases were written for each process such as payroll, transfer of employees, promotions/demotions.
  • Banner 8 Upgrade Methodology3. Pilot Banner 8 test Database
    Three different clones of Banner 7.3 were created
    Each clone was to represent a Module Student/Alumni, HR and Finance
    Parallel Payroll testing was done for three consecutive months September, October and November
    Two Campuses volunteered to join-hands in testing the scheduling, registration and Academic History processes
  • Banner 8 Upgrade Methodology4. Concentrated testing
    Raising Concerns
    Internal  A Share point user interface is created to submit database issues as and when arises which alerts IT team via email. IT team kept the progress logs available on SharePoint until each item was closed out.
  • Banner 8 Upgrade Methodology4. Concentrated testing
  • Banner 8 Upgrade Methodology4. Concentrated testing
    Raising Concerns
    SunGard HE  Functional group raised tickets related to functional fixes and technical group raised tickets related to technical fixes on HTTP://CONNECT.SUNGARDHE.COM
  • Banner 8 Upgrade Methodology5. Migration
    Cloning of Banner production is done for all four modules
    Final testing concentrating on the issues raised is thoroughly looked upon.
    Banner 7.3 is closed
    We went live on December 2nd 
    First University internationally to go live with Banner 8
  • Banner 8 upgrade Database updates
    Manoj Sam
    Senior Database Administrator
  • Banner 8 Upgrade Database Updates
    From Banner 7.3 To Banner 8
    From Oracle 10.2.0.3.0 RAC with RAW devices on HP-UX B.11.23 ia64 Servers
    To Oracle 10.2.0.4.0 RAC with Cluster File System on New HP-UX B.11.23 ia64 Servers
    Banner INB and Self Service on load balanced OAS servers.
  • Banner 7.3 Environment
    Production
    2 DB servers (HP-UX B.11.23 ia64 Servers)in cluster environment
    2 load balanced OAS on RH Linux servers
    Test / Development
    2 DB servers (HP-UX B.11.23 ia64 Servers) in cluster environment
    OAS server on RH Linux server
    Oracle RAC 10.2.0.3.0 using raw devices (Upgraded from 9i)
    OAS 10.1.2.2.0
    Characterset of Databases – AR8MSWIN1256
  • Banner 8.1 Environment
    Production
    2 New DB servers (HP-UX B.11.23 ia64 Servers)in cluster environment
    2 load balanced OAS on RH Linux servers
    Test / Development
    2 New DB servers (HP-UX B.11.23 ia64 Servers) in cluster environment
    OAS server on RH Linux server
    Oracle RAC 10.2.0.4.0 using Cluster File System
    OAS 10.1.2.2.0
  • Banner 8 Pre-Upgrade Steps
    Installed Oracle s/w 10.2.0.4.0 in 2 node cluster environment
    Oracle 10.2.0.4.0 is required for Banner 8.1
    Installed International Components for Unicode (ICU) (Ref. Banner General Pre-Installation Guide Release 8.0)
    Characterset of Database should be AL32UTF8
    Created RAC Database with AL32UTF8 (Ref. Banner General Banner Pre-Installation Guide Release 8.0)
  • Banner 8 Pre-Upgrade Steps
    (If same Database is being upgraded, csscan & csaltr can be used for converting the characterset)
    Change parameter - NLS_LENGTH_SEMANTICS='CHAR'
    Export production Database using expdp
    Refresh new Database with production data using impdp
    Check for any invalid objects
  • Banner OS Accounts
    Environment values:
    LANG=en_US.UTF-8
    LC_ALL=en_US.UTF-8
    LC_COLLATE=en_US.UTF-8
    LC_CTYPE=en_US.UTF-8
    LC_MESSAGES=en_US.UTF-8
    LC_MONETARY=en_US.UTF-8
    LC_NUMERIC=en_US.UTF-8
    LC_TIME=en_US.UTF-8
  • Jobsub OS Accounts
    Environment values:
    LANG=;export LANG
    LC_ALL=;export LC_ALL
    LC_COLLAT=;export LC_COLLATE
    LC_CTYPE=;export LC_CTYPE
    LC_MESSAGES=;export LC_MESSAGES
    LC_MONETARY=;export LC_MONETARY
    LC_NUMERIC=;export LC_NUMERIC
    LC_TIME=;export LC_TIME
  • Upgrade Tests
    Banner Database upgrade was almost w/o issues
    Issues related to compilation of C programs resolved with the help of Banner Support
    Issues related to process output preview resolved with the help of Banner Support
    Banner Student: SFRPIPE terminates after receiving any message from SFKPIPE. Took more time to identify the real cause and resolved with the help of Banner Support. Available as defect - 1-4CAG0U
  • Banner 8 Upgrade
    Accounts Receivable: 8.0
    Advancement: 8.0
    Advancement Self-Service: 8.0
    Employee Self-Service: 8.0
    Faculty and Advisors Sel: 8.0
    Finance: 8.0
    Finance Self-Service: 8.0
  • Banner 8 Upgrade
    General: 8.0
    Human Resources: 8.0
    Position Control: 8.0
    Student: 8.0
    Student Self-Service: 8.0
    Web General: 8.0
    WebTailor: 8.0
    Installed fww 8.0
  • Banner 8.1 Upgrade
    Advancement Self-Service: 8.1
    Faculty and Advisors Sel: 8.1
    General: 8.1
    Student: 8.1
    Student Self-Service: 8.1
    Web General: 8.1
    WebTailor: 8.1
  • Accounts Receivable: 8.0
    Advancement: 8.0
    Advancement Self-Service: 8.1
    Employee Self-Service: 8.0
    Faculty and Advisors Self-Sservice: 8.1
    Finance: 8.0
    Finance Self-Service: 8.0
    General: 8.1
    Human Resources: 8.0
    Position Control: 8.0
    Student: 8.1
    Student Self-Service: 8.1
    Web General: 8.1
    WebTailor: 8.1
    Banner 8.1 Upgrade
  • Banner 8.1 Upgrade
    Configure INB and Self Service
    Clone Test / Development DBs from Production.
  • Banner 8.x Security Enhancements
    Banner Security Enhancements:
    BAN_DEFAULT_NO_ACCESS - a role with no privileges that can be used to override object assignments from security classes or groups.
    BAN_FULL_SECURITY_C Class
    Object Access by User View (GUVUACC)
    Banner Distributed Security form – GSADSEC
    Distributed Security User Maintenance Form – GSADSUM (Instead of gssacct.sql). Ex. BANSECR_FIN
    Distributed Security Object Ownership View - GUVOWNR